MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, DECEMBER 5, 2019 AT 6:00 PM

 

PRESENT:                             Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Wayne Neal, Commissioner, District 3

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:                 Alan Ours, County Manager

                                                Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Julian Smith spoke regarding the zoning ordinance update and the 2020 SPLOST referendum.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

GENERAL BUSINESS

 

25.       Consider approval of the transfer of $635,071 from the General Fund to the Capital Projects Fund to correct the FY19 budgeting error and decrease the FY20 revenue and expenditures Capital Budget by the $150,000 designated for the Pickleball Courts and include the $150,000 for the Pickleball Courts in the Capital Budget Request for FY21. (J. Dunnagan) (FC Vote: 2-0) REPORT This item was heard before item number 1.

 

Tamara Munson, Chief Financial Officer, provided the background of the Capital Projects Fund Balance and the series of events that occurred that led to the budgeting error.

 

A motion was made by Commissioner O’Quinn and seconded by Commissioner Brunson to approve the transfer of $785,071 from the General Fund to the Capital Projects Fund to correct the FY19 budgeting error. The motion carried unanimously.

 

PUBLIC HEARING – Alcoholic Beverage License

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

1.         Consider the issuance of a 2020 alcoholic beverage license to Nancy Dorn for Local Brew LLC DBA Local Brew Coffeemakers, 26 Market St. #114., St Simons Island, GA. The license is to sell malt beverages and wines for consumption on premise of a restaurant. Sunday sales permitted. Nancy Dorn, licensee. (Occupation Tax/Police Chief) REPORT

 

Nancy Dorn was present at the meeting as required by ordinance. Chief Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Murphy and seconded by Commissioner O’Quinn to approve the alcoholic beverage license. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

2.         CUP4151 – Exit 29 Self Storage:  Consider a request for a conditional use permit (CUP) for a 14,400 SF climate controlled self-storage building at 272 Southport Parkway.  The property is zoned Planned Development (GC-07-92 South Port).  Mini-warehouses are a conditional use in the South Port Planned Development (PD). Parcel ID: 03-12691. Peter Schoenauer, Tidewater Engineering, Inc., agent for Jim Bonds Enterprises, Inc., applicant and owner. REPORT

 

Pamela Thompson, Community Development Director, reported this request. She stated that the property is currently a commercial parking lot for vehicles, RVs, and trailers, and the applicant is requesting approval of a conditional use permit to construct a new 14,400 SF climate controlled self-storage building.  Mini-warehouses are a conditional use in the South Port PD (GC-07-92).

The Mainland Planning Commission recommended approval of the permit with the condition that all vehicles and trailers stored outdoors on the property shall be operable. 

This item was opened for public comment, and Jim Bonds spoke in favor. No one spoke in opposition.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve the conditional use permit with the following condition: All vehicles and trailers stored outdoors on the property shall be operable. The motion carried unanimously. Resolution #R-35-19

 

PUBLIC HEARING – Abandonment

 

3.         AB3976 – Consider the abandonment of a portion of the un‐open alley right‐of‐way in the 17th Block of the East Beach subdivision, behind 4310 Ninth Street, St. Simons Island, with a drainage easement being conveyed to the County over the whole area of abandonment. Charles L. Johnson, Agent, for Alan Rocky Ponders and Sharon Kay Ponders, applicants. (P. Andrews) REPORT

 

Stacey Culbreath, Assistant County Engineer with the Community Development Department, reported the following:

SOURCE OF TITLE: Dedicated by plat for the East Beach subdivision recorded in Plat Drawer 6, Plat 157, dated April 13, 1955.

PRESENT USE OF RIGHT-OF-WAY: This section of right‐of‐way is currently not being used for public access.

PAST HISTORY: This section of the alley has been used as it is currently for several years. There is no evidence of the alley having been open for public access.

POTENTIAL PUBLIC USE IN THE FUTURE:  This portion of the alley could be used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public will continue to benefit from the ability to use this alley for access and/or utilities

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest and transfer maintenance responsibility to the property owner.

This item was opened for public comment, and Julian Smith spoke in opposition. No one spoke in favor.

 

A motion was made by Commissioner Murphy and seconded by Commissioner O’Quinn to abandon a portion of the un‐open alley right‐of‐way in the 17th Block of the East Beach subdivision, behind 4310 Ninth Street, St. Simons Island, with a drainage easement being conveyed to the County over the whole area of abandonment.  The motion carried unanimously. Resolution #R-36-19

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held November 21, 2019, and the special called meeting held November 19, 2019, subject to any necessary corrections. (D. Patel)

 

5.         Approved canceling the Glynn County Board of Commissioners’ regular meeting scheduled for Thursday, January 2, 2020. (A. Ours) REPORT

 

6.         Accepted the right-of-way and easement from the Glynn Brunswick Memorial Hospital Authority, trading as Southeast Georgia Health System, described in the attached Right of Way Deed and Drainage Easement (Permanent) documents as needed for the SPLOST 2016 Intersection Improvements at Sea Island Road/Demere Road and authorized staff to record the documents, at no cost to Glynn County. (P. Thompson) REPORT

 

7.         Approved the 2020 meeting and submittal deadline calendar for the Mainland and Islands Planning Commissions. (P. Thompson) REPORT

 

CONSENT AGENDA – Finance Committee

 

8.         Approved the issuance of a purchase order to West Chatham Warning Devices in the amount of $48,428.40, to purchase and install police equipment for 10 Dodge Charger pursuit vehicles with funding to be provided by the FY20 Police Fund. (J. Powell) (FC Vote: 2-0) REPORT

 

9.         Declared the unusable items as surplus and approve trading the items to Dana Safety Supply for a credit on $29,225 to be used for the purchase of 22 Sig patrol rifles and accessories and three Tango 6 Scopes and accessories. (J. Powell) (FC Vote: 2-0) REPORT

 

10.       Denied a request from Michael J. Kronn on behalf of Satilla Sands Home Owners Association that $634.87 paid in penalties and interest for 2015 – 2019 property taxes on Parcel #03-23171 be refunded. (J. Chapman) (FC Vote: 2-0) REPORT

 

11.       Denied a request from Ralph and Ashley Cavalier that $664.10 paid in penalties and interest for 2018 property taxes on Account #190517 (Parcel # 04- 12727) be refunded. (J. Chapman) (FC Vote: 2-0) REPORT

 

12.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, November 14, 2019 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 2-0) REPORT

 

13.       Approved the Collateral Assignment for property located on 306 Lakewood Avenue, Brunswick, GA 31520 owned by Ms. Linda Mason, a Glynn County resident. (J. Dunnagan) (FC Vote: 2-0) REPORT

 

14.       Approve increasing the FY20 State Court Solicitor’s Office operating budget in the amount of $36,000 to hire a contract attorney to assist with court with funding to be identified. (M. Lugue) (FC Vote: 2-0) REPORT This item was removed from the consent agenda at the request of Commissioner O’Quinn.

 

15.       Approved the contract and purchase of the PACE-10 training for 10 additional sessions for finance employees, year-end close-out training and three personnel to attend the annual Munis seminar in the amount of $8,775 with funding to be provided by the FY20 Finance Operating Budget. (J. Dunnagan) (FC Vote: 2-0) REPORT

 

16.       Approved entering into the Shelter Management Agreement with Wesley Davis for the operation of the Glynn County Employee’s Emergency Shelter in Waycross, GA, from January 1, 2020 through December 31, 2020. (L. Gurganus) (FC Vote: 2-0) REPORT

 

17.       Approved the Officials Agreement with Gold Coast Officials Association to provide officiating services for Glynn County Recreation and Parks Youth Basketball Games (Mainland League) for the 2019-2020 season in an amount not to exceed $12,000 with funding to be provided by the FY2020 Operating Budget. (L. Gurganus) (FC Vote: 2-0) REPORT

 

18.       Approved execution of instructor agreements with current program instructors for the programs as listed: a) Dixie Howell – Tai Chi; b) Mary Brooke Kersey – Tennis Lessons; c) Robert Brown – Tennis Lessons; d) Judie Wallace – Clogging; and e) Frank Solana – Tennis and Pickleball Lessons. (L. Gurganus) (FC Vote: 2-0) REPORT

 

19.       Approved the Blythe Island Regional Park Campground Host Agreement with David Minshew. (L. Gurganus) (FC Vote: 2-0) (FC Vote: 2-0) REPORT

 

20.       Approved the cancellation of support of Blue Dot Solutions – Infor Hansen Mobile 311 Subscription Fee for $14,855.94 annually and to not renew the contract for Infor’s Mobile App License and Services agreement.  (J. Catron) (FC Vote: 2-0) REPORT

 

21.       Approved the “Twelfth Amendment to Contract for Service by and between Glynn County, Georgia and Spillman Technologies, Inc.” where the contractor has discontinued and will not implement the Community Connect Module described in the Eight Amendment and cancel purchase order 20000129 for $26,478 that was issued for Community Connect. (J. Catron) (FC Vote: 2-0) REPORT

 

22.       Approved the purchase of 38 time clocks in the amount of $95,980 from Tyler Technologies with installation to be done by professional services not to exceed $34,020 with funding to be provided by the FY20 Information Technology Capital Projects Fund budget. (J. Catron) (FC Vote: 2-0) REPORT

 

23.       Approved the Glynn County 2020 LMIG suggested list of roads and bridges as the Georgia Department of Transportation (GDOT) 2020 LMIG project with funding from SPLOST 2016, FY20 Capital Budget and the GDOT 2020 LMIG funding; and authorize staff to issue an invitation to bid for the proposed work once the application has been approved by GDOT. (D. Austin) (FC Vote: 2-0) REPORT

 

CONSENT AGENDA – Personnel Committee

 

24.       Approved an amendment to the Glynn County Personnel Policy to reflect organizational changes as outlined: delete all references to “Human Resources Manager” and to replace all such references with “Director of Human Resources”; to revise section 3.12.2 to modify the list of exempt positions not eligible to receive emergency pay during a mandatory evacuation under a state of emergency; to revise section 11.4.2. so that the Internal Auditor and County Clerk positions accrue annual leave according to the same schedule as department directors and department managers, and for other purposes. (PC Vote 2-0) (O. Reed) REPORT Resolution #R-37-19

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve all items on the consent agenda except item 14, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

14.       Approve increasing the FY20 State Court Solicitor’s Office operating budget in the amount of $36,000 to hire a contract attorney to assist with court with funding to be identified. (M. Lugue) (FC Vote: 2-0) REPORT This item was removed from the consent agenda at the request of Commissioner O’Quinn.

 

A motion was made by Commissioner O’Quinn and seconded by Commissioner Booker to defer this request to the December 19, 2019 meeting. The motion carried unanimously.

 

GENERAL BUSINESS

 

25.       Consider approval of the transfer of $635,071 from the General Fund to the Capital Projects Fund to correct the FY19 budgeting error and decrease the FY20 revenue and expenditures Capital Budget by the $150,000 designated for the Pickleball Courts and include the $150,000 for the Pickleball Courts in the Capital Budget Request for FY21. (J. Dunnagan) (FC Vote: 2-0) REPORT This item was heard before item number 1.

 

26.       Consider approval of the First Amendment to the Amended and Restated Oglethorpe Conference Center Memorandum of Understanding to extend the City of Brunswick’s substantial completion date for the Oglethorpe Conference Center by three years from April 7, 2019, to April 7, 2022. REPORT

 

A motion was made by Commissioner Booker and seconded by Commissioner Brunson to approve the First Amendment to the Amended and Restated Oglethorpe Conference Center Memorandum of Understanding to extend the City of Brunswick’s substantial completion date for the Oglethorpe Conference Center by three years from April 7, 2019, to April 7, 2022. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 7:07 p.m.

 

 

 

                                                                                                ____________________________

Michael Browning, Chairman

                                                                                                Board of Commissioners

                                                                                                Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk