MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, NOVEMBER 7, 2019 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Wayne Neal, Commissioner, District 3

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

                                    Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Ken Wade spoke regarding items 5 and 6 on the agenda.

 

James Hardin spoke regarding items 5 and 6 on the agenda.

 

Marian McGraw spoke regarding items 5 and 6 on the agenda.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Presented a Proclamation to William Green for his contributions to Glynn County.

 

PUBLIC HEARING – Establishment/Increase of Fees

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

2.         Consider authorizing the Recreation and Parks Department to establish a team registration process and team fees in the amount of $350 per team for adult kickball and $450 per team for adult softball beginning in Spring 2020. REPORT

 

Lisa Gurganus, Glynn County Parks and Recreation Director, reported that the current fees and structure of the adult softball leagues charge $48 per player, which amounts to a potential team fee of $720 to $960 per team depending on the number of players per team. This amounted to $2,592 of fall 2019 revenue. The adult kickball fees and structure of the adult kickball league charge $20 per player, which amounts to a potential team fee of $260 to $300 per team depending on the number of players on each team. This amounted to $4,000 of revenue for fall 2019. In comparison, the adult softball registration fees for Liberty County Recreation is $250 per team, the adult softball registration fees for Wayne County Recreation is $250 per team, and the adult softball registration fees for Charlton County Recreation is $350 per team.

The Recreation Department is recommending the proposed changes beginning during the Spring 2020 season to include that team captains register their teams during designated registration periods and pay team fees, that adult kickball registration fees are changed to $350 per team which includes an 8 to 10 game season plus post-season tournament, and that adult softball registration fees are changed to $450 per team which includes an 8 to 10 game season plus post-season tournament. The goals of implementing these changes include increasing participation in adult sports leagues, enhancing the quality of the experience for the participant by enticing more teams to join the leagues, and will continue to cover costs associated with offering the programs.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to authorize the Recreation and Parks Department to establish a team registration process and team fees in the amount of $350 per team for adult kickball and $450 per team for adult softball beginning in Spring 2020. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

3.         ZM4134 – Christian Renewal Church of St. Simons Island: Consider a request to rezone from One-Family Residential (R-12) to Planned Development (PD) to allow a daycare and preschool in conjunction with the existing church use on the property. The 7.86 acre property is located at 6530 Frederica Road, St. Simons Island and currently zoned R-12. Parcel ID: 04-08249. Christian Renewal Church of St. Simons Island, Inc., owner and applicant. REPORT

 

Stefanie Leif, Planning Manager, reported this request. She stated that the Christian Renewal Church is currently zoned R-12 and requested the rezoning request to Planned Development in order to operate a preschool and daycare. She said the church has been in operation since the early 1990s and they received a special use permit in 1988 in order to allow a church in the R-12 zoning district. Their future plans include wanting to offer a Mother’s Morning Out for kids ages 1-2 years old, a 2 year old preschool, and a 3-4 year old preschool.

The Islands Planning Commission recommended approval of the application subject to the adopted Planned Development Text.

This item was opened for public comment, and Mike Murray spoke in favor. No one spoke in opposition.

 

A motion was made by Commissioner O’Quinn and seconded by Commissioner Booker to approve the request to rezone from One-Family Residential (R-12) to Planned Development (PD) to allow a daycare and preschool in conjunction with the existing church use on the property. The 7.86 acre property is located at 6530 Frederica Road, St. Simons Island. The motion carried unanimously. Resolution #R-32-19

 

4.         ZM4064 – Lake Maryanne Subdivision: Consider a request to rezone all lots within the Lake Maryanne Subdivision from Planned Development (PD) (case number ZM-2007-02) to Forest Agricultural (FA) with conditions limiting uses. The rezone would allow non-commercial agricultural uses such as the keeping of a limited number of horses and livestock on all lots within the Lake Maryanne Subdivision. The 89.93-acre Lake Maryanne Subdivision is located approximately one-mile north of the Camden County – Glynn County line and is to the east of U.S. Highway 17. Melinda Bruley White, The Ligon Firm, agent, for Donna Gowen Poe and Howard A. Poe, applicants. All owners of lots within Lake Maryanne Subdivision have authorized the agent and applicants to submit this application. REPORT The applicant has requested to defer the application and public hearing to the November 21, 2019, meeting.

 

Stefanie Leif, Planning Manager, stated that the applicants were out of town and therefore requested that the public hearing and rezoning request be deferred to the November 21, 2019 meeting.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Neal to defer this request to the November 21, 2019 meeting. The motion carried unanimously.

 

5.         Consider a request to amend Envision Glynn: Glynn County Comprehensive Plan Future Land Use Map (FLUM) from Low Density Residential to Commercial in regard to a 15.65 acre property located at 3600 Highway 82. Current zoning is Forest Agricultural (FA) and Local Commercial (LC). Proposed zoning is Highway Commercial (HC) (case number ZM4010). The applicant desires to establish a new heavy equipment retail and service business on the property. Parcel ID: 02-00513. Chris Amos, CSEC, Inc., agent for Chris Cannon, Flint Equipment Company, applicant, and P.E. Drawdy, Jr. and Margaret F. Snow, owners. REPORT The applicant has requested to defer the application and public hearing to the November 21, 2019, meeting.

 

Stefanie Leif, Planning Manager, stated that the applicants are researching answers to questions that were brought up during the October 1 Mainland Planning Commission (MPC) meeting by the MPC and members of the public and have requested additional time to address those questions and concerns.

 

A motion was made by Commissioner Neal and seconded by Commissioner Coleman to defer this request to the November 21, 2019 meeting. The motion carried unanimously.

 

6.         ZM4010 – Flint Equipment Company: Consider a request to rezone a 15.65 acre property located at 3600 Highway 82 from Forest Agricultural (FA) and Local Commercial (LC) to Highway Commercial (HC). The applicant desires to establish a new heavy equipment retail and service business on the property. Parcel ID: 02-00513. Chris Amos, CSEC, Inc., agent for Chris Cannon, Flint Equipment Company, applicant, and P.E. Drawdy, Jr. and Margaret F. Snow, owners. REPORT The applicant has requested to defer the application and public hearing to the November 21, 2019, meeting.

 

Stefanie Leif, Planning Manager, stated that the applicants are researching answers to questions that were brought up during the October 1 Mainland Planning Commission (MPC) meeting by the MPC and members of the public and have requested additional time to address those questions and concerns.

 

A motion was made by Commissioner Coleman and seconded by Commissioner O’Quinn to defer this request to the November 21, 2019 meeting. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

7.         Approve the minutes of the regular meeting held October 17, 2019, and the special called meeting held October 15, 2019, subject to any necessary corrections. (D. Patel) This item was removed from the consent agenda at the request of Commissioner O’Quinn.

 

8.         Approved the appointment of Trena Smith, Jordan Studstill, and Jim Mac Dougall to the Dangerous Dog Hearing Board for four-year terms. The terms begin immediately and end November 7, 2023.

 

9.         Approved the three agreements with AT&T for the following: IP Flexible Reach, Dedicated Internet, and Switched Ethernet Service and rescind approval of the AT&T contracts approved at the September 10, 2019, meeting and replace with these documents. (J. Catron) REPORT

 

10.       Authorized the establishment of the Development Setback Line for Lot 8, The Villas at Coast Cottages, 1 Sea Oats Lane, St. Simons Island, in accordance with Glynn County Zoning Ordinance, Section 727, “Beach and Dune Protection District.” Parcel ID: 04-11802 REPORT

 

11.       Declared the unusable items listed on the attached page as surplus and approve disposing of these items in the best interest of the County. (D. Austin) REPORT

 

CONSENT AGENDA – Finance Committee

 

12.       Approved the retirement of Police Service Dog Rex allowing him to be adopted by his previous owner, Jose Orantes; approved the retirement of Police Service Dog Thor allowing him to be adopted by Glynn County Police Officer Trenton Sherman; and authorized the issuance of a Request for Proposal for the purchase and training of three new Police Service Dogs and training for the dogs’ assigned handlers with funding to be provided by the Police Seizure Fund. (J. Powell) (FC Vote: 3-0) REPORT

 

13.       Accepted the FY20 Highway Enforcement of Aggressive Traffic (HEAT) Grant Program and amend the Police Department’s FY20 revenue and expenditure budgets in the amount of $247,692. (J. Dunnagan) (FC Vote: 3-0) REPORT

 

14.       Approved the issuance of a purchase order to Hardy Chevrolet, utilizing GA State Contract #99999-SPD-ES40199373-005, in the amount of $98,538 for the purchase of three Chevrolet Tahoe pursuit vehicles with funding to be provided by the 2019 HEAT grant. (J. Powell) (FC Vote: 3-0) REPORT

 

15.       Accepted the 2019-2020 Victims of Crime Act (VOCA) Grant Award from the Criminal Justice Coordinating Council (CJCC) amount of $64,734. (J. Dunnagan) (FC Vote: 3-0) REPORT

 

16.       Accepted the 2019 Bulletproof Vest Partnership Grant Program and amend the Police Department’s FY20 revenue and expenditure budgets in the amount of $6,173.12 each, subject to the approval of the County Attorney. (J. Dunnagan) (FC Vote: 3-0) REPORT

 

17.       Approved the Emergency Medical Services Licensure Application for annual renewal and approve the issuance of payment to the Georgia Department of Public Health in the amount of $16,500.00 for the renewal of its licensed EMS provider. (R. Jordan) (FC Vote: 3-0) REPORT

 

18.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, September 19, 2019, meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

19.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 17, 2019, meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

20.       Adopted the Resolution to amend the FY18/19 Budget. (J. Dunnagan) (FC Vote: 3-0) REPORT Resolution #R-33-19

 

21.       Accepted the grant contract and awarded funding in the amount of $104,547 from the Georgia Department of Natural Resources (DNR), Coastal Incentive Grant, Year 2, Cycle 22; increase the Glynn County Emergency Management Agency (EMA) FY20 revenue and expenditure budgets by $45,000. (J. Dunnagan) (FC Vote: 3-0) REPORT

 

22.       Approved the new Department of Community Affairs’ (DCA) Community Housing Investment Program (CHIP) Grant Loan and Grant Agreements for the property located on 306 Lakewood Avenue, Brunswick, GA 31520 owned by Ms. Linda M. Mason, a Glynn County resident. (J. Dunnagan) (FC Vote: 3-0) REPORT

 

23.       Approved the Georgia Department of Community Affairs’ (DCA) Community Housing Investment Program (CHIP) Collateral Assignment for property located on 3907 Hill Street, Brunswick, GA 31520 owned by Ms. Alice Johnson, a Glynn County resident. (J. Dunnagan) (FC Vote: 3-0) REPORT

 

24.       Approved the Leasehold Agreement by and between Glynn County and Altamaha Park of Glynn County, Inc. for Altamaha Regional Park as presented. (L. Gurganus) (FC Vote: 3-0) REPORT

 

25.       Approved Change Order #1 for a reduction of $96,300 from the original bid price of $1,942,507.44 leaving a new total of $1,846,207.44, appropriate $89,700 of that reduction for the purchase of Georgia Power equipment and lighting for the Veteran’s Memorial Park, and authorize the issuance of a Purchase Order to Georgia Power. (D. Austin) (FC Vote: 3-0) REPORT

 

26.       Exercised the third option year for the Solid Waste Collection and Recycle Services with Republic Services of Georgia d/b/a Southland Waste Systems for the requested services effective January 1, 2020, at an annual unit price of $104.76 for solid waste collection and $41.52 for recycling with funding to be provided by the Special Assessment Fee and the Solid Waste Collection Fund. (D. Austin) (FC Vote: 3-0) REPORT

 

27.       Allowed the Board of Elections and Registration exclusive use of the Ballard & Brookman Glynn County Community Buildings for polling locations during the requested dates and times for the 2020 election cycle. (D. Austin) (FC Vote: 3-0) REPORT

 

28.       Awarded a contract for the SPLOST 2016 Kingsway and Mallery Street (aka Ocean/Mallery Intersection Improvements) Project to Swindell Construction Company, Inc., Glennville, GA, in the amount of $84,592.50 with funding to be provided by SPLOST 2016. (D. Austin) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve all items on the consent agenda except item 7, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

7.         Approve the minutes of the regular meeting held October 17, 2019, and the special called meeting held October 15, 2019, subject to any necessary corrections. (D. Patel) This item was removed from the consent agenda at the request of Commissioner O’Quinn.

 

A motion was made by Commissioner O’Quinn and seconded by Commissioner Booker to amend the draft minutes of the October 17, 2019 Board of Commissioners meeting to reflect that Commissioner O’Quinn made a motion to accept the Alcoholic Beverage License for item number 4 and to clarify that the effect of it was to approve the license. The motion carried unanimously.

 

A motion was made by Commissioner Neal and seconded by Commissioner O’Quinn to approve the minutes of the regular meeting held October 17, 2019 as corrected, and the special called meeting held October 15, 2019. The motion carried unanimously.

 

GENERAL BUSINESS

 

29.       Consider approving the Professional Services Agreement with Ross Associates related to prepare an impact fee program, at a cost not to exceed $76,450. (P. Thompson) (FC Vote: 3-0) REPORT

 

                                Alan Ours, County Manager, reported that this agreement is to develop an impact fee program. The initial development and study would be county wide and once the study and program is established, then the Board can decide if it wants to impose impact fees county wide or in certain areas of the county. This agreement will study and establish the necessary ordinances, and does not impose impact fees.

                                Commissioner Neal presented several questions to Mr.  Ours and the Board discussed the agreement further.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Booker to approve the Professional Services Agreement with Ross Associates related to prepare an impact fee program, at a cost not to exceed $76,450. The motion carried 5-2 with Commissioner Neal and Commissioner Coleman opposed.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Booker and seconded by Commissioner Brunson to adjourn to executive session to discuss personnel matters and pending and potential litigation. The motion carried 5-0. Commissioner Murphy and Commissioner Coleman did not indicate their vote.

 

BACK IN SESSION

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to adjourn executive session and enter regular session. The motion carried 6-0. Commissioner Murphy did not indicate his vote.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Murphy to approve the executive session minutes of October 3, 2019. The motion carried unanimously.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Neal to accept the County Attorney’s recommendations regarding potential litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 9:04 p.m.

 

 

 

                                                                                                ____________________________

Michael Browning, Chairman

                                                                                                Board of Commissioners

                                                                                                Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk