MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

TUESDAY, SEPTEMBER 10, 2019 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

                                    Aaron Mumford, County Attorney

 

ABSENT:                      Wayne Neal, Commissioner, District 3

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

Commissioner Browning and Commissioner Booker praised the efforts of Glynn County Staff and all the partner agencies for their preparation and response to Hurricane Dorian.

 

U.S. Coast Guard Commander Norman Witt, head of the Coast Guard Marine Safety Unit Savannah, provided an update to the Board regarding the capsized cargo ship Golden Ray.

 

CONSENT AGENDA – General Business

 

1.         Approved the minutes of the regular meeting held August 15, 2019 subject to any necessary corrections. (D. Patel)

 

2.         Approved the Memorandum of Understanding between Glynn County and Federal Law Enforcement Training Center to house Glynn County essential emergency personnel and equipment during a declared disaster. (J. Wiggins) REPORT

 

3.         Appointed Travis Johnson, Glynn County Fire Department Captain of Rescue, to serve on the Southeast Georgia Emergency Medical Services (EMS) Region IX Council. The term ends June 30, 2020. (R. Jordan) (FC Vote: 3-0) REPORT

 

4.         Approved the issuance of deeds for the section of Lucian Street abandoned by the Glynn County Board of Commissioners in June of 1983, contingent on either easement being executed to GA Power and the Joint Water and Sewer Commission (JWSC) or those utilities be removed from the right‐of‐way. (P. Thompson) REPORT

 

5.         Approved demolition of the unsafe structure located at 130 Belle Point Parkway, Brunswick. (W. Worley) REPORT

 

6.         Approved the reappointment of Dana Beckham representing District 3 to serve on the Selden Park Advisory Board. The term begins immediately and ends June 30, 2023

 

7.         Authorized the relocation of the generator and diesel fuel tank located at the Georgia State Patrol site at the Public Safety Complex, and installation of a barrier wall around it, subject to the terms and conditions set forth in the proposed motion in staff’s course of action memo to the Board of Commissioners. (P. Thompson) REPORT

 

CONSENT AGENDA – Finance Committee

 

8.         Declared the unusable items listed on the attached page as surplus and approve disposing of these items in the best interest of the County. (T. Munson) (FC Vote: 3-0) REPORT

 

9.         Accepted the recommended changes to the Check Signing Policy, allowing for the designation of the Finance Manager or Assistant County Manager in the event the CFO or County Manager position is vacant. (T. Munson) (FC Vote: 3-0) REPORT

 

10.       Authorized payment of the excess tax proceeds from the tax sale of parcel number 03-17686 in the amount of One Thousand Five-Hundred Fifty-Six and 60/100 dollars ($1,556.60) to Britton A. Smith, Attorney at Law, on behalf of Sean R. Johnson and Cindy T. Johnson. (C. Provano) (FC Vote: 3-0) REPORT

 

11.       Authorized payment of the excess tax proceeds from the tax sale of parcel number 03-15865 in the amount of Two Thousand Seventy-Three and 32/100 dollars ($2,073.32) to Whelchel & McQuigg, LLC f/b/o New Jesup Investments, Inc. (J. Wilbanks) (FC Vote: 3-0) REPORT

 

12.       Approved the Blythe Island Regional Park Campground Host Agreement with David Minshew. (L. Gurganus) (FC Vote: 3-0) REPORT

 

13.       Approved a fee waiver for United Way of Coastal Georgia, Inc. in the amount of $300 plus the $100 deposit and the cost of staff time for use of three ball fields at Mallery Park on Saturday, October 26, 2019 for the purpose of a fund-raising kickball tournament. (L. Gurganus) (FC Vote: 3-0) REPORT

 

14.       Denied a request from Mr. Brian Scott Hyde that he paid in fees, interest, and penalties on his 2016 Property Taxes on Parcel #03-12267 in the amount of $146.01 be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

15.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, July 25, 2019 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

16.       Amended the FY20 budget to include the attached list of prior year budgeted items that were not expended or encumbered in FY19. (T. Munson) (FC Vote: 3-0) REPORT

 

17.       Amended the FY20 budget to include the attached list of prior year encumbrances that were outstanding at June 30, 2019. (T. Munson) (FC Vote: 3-0) REPORT

 

18.       Accepted the grant funds of $2,000 from the Communities of Coastal Georgia Foundation and increase the Glynn County Animal Control’s FY20 revenue and expenditures budget by $2,000 each. (T. Munson) (FC Vote: 3-0) REPORT

 

19.       Approved the FY20 Metropolitan Transportation Services Contract between the Georgia Department of Transportation (GDOT) and Glynn County for funding in the amount of $119,779.20. PI Number 0016552-PLN. (P. Thompson) (FC Vote: 3-0) REPORT

 

20.       Approved the FY20 Transit Planning Assistance Contract between the Georgia Department of Transportation (GDOT) and Glynn County for funding in the amount of $47,861. Project ID: T006026. (P. Thompson) (FC Vote: 3-0) REPORT

 

21.       Approved a collection agreement with Bull City Financial Solutions for debt collection services at a cost of 20% of the revenue collected without litigation and 30% of the revenue collected if litigation is involved. (R. Jordan) (FC Vote: 3-0) REPORT

 

22.       Approved the issuance of a Purchase Order, utilizing state contract # 99999-SPD-E540199409-0002, to Hardy Chevrolet, Dallas, GA, in the amount of $37,309 for the purchase of a one 2020 Chevrolet Tahoe Battalion Chief Response Vehicle with funding to be provided by the FY20 Fire Fund Budget. (R. Jordan) (FC Vote: 3-0) REPORT

 

23.       Approved the agreement with Equity Cash Systems which will provide the County $1.00 of each $3.00 transaction fee and authorize staff to sell the ATMs to Equity Cash Systems. (T. Munson) (FC Vote: 3-0) REPORT

 

24.       Approved the Officials Agreement with Gold Coast Officials Association to provide officiating services for Glynn County Recreation and Parks Department Youth Football games for the 2019 Fall Season in an amount not to exceed $18,000 with funding to be provided by the FY2020 Recreation Operating Budget. (L. Gurganus) (FC Vote: 3-0) REPORT

 

25.       Approved the Officials Agreement with Golden Isles Soccer Officials Association to provide officiating services for Glynn County Recreation and Parks Department Mainland Youth Soccer games for the 2019 Fall and 2020 Spring Seasons in an amount not to exceed $15,000 with funding to be provided by the FY2020 Recreation Operating Budget. (L. Gurganus) (FC Vote: 3-0) REPORT

 

26.       Approved the Bait Sales Agreement with Ronnie Barwick to provide local bait for resale at Blythe Island Regional Park with funding to be provided by the Recreation and Parks FY2020 Operating Budget. (L. Gurganus) (FC Vote: 3-0) REPORT

 

27.       Awarded a contract for the September 2019 Asphalt Patching Project, to Georgia Asphalt Producers, Baxley, GA, in the amount of $73,836 with funding to be provided by the FY20 General Fund Public Works Operating Budget. (D. Austin) (FC Vote: 3-0) REPORT

 

28.       Approved the AT&T for ip Flex SIP, Internet Transport, and Bandwidth on Demand contracts and authorize the Chairman to sign as the subscriber. (J. Catron) (FC Vote: 3-0) REPORT

 

29.       Authorized the purchase of the Microsoft Enterprise Agreement renewal from Dell Marketing L.P. in the amount of $200,968.08 with funding to be provided by the FY20 General Fund Information Technology Department’s Operating Budget and sign the Enterprise Update Statement to confirm no increase in number of licenses. (J. Catron) (FC Vote: 3-0) REPORT

 

30.       Authorized staff to implement the FY20 Information Technology Cyber Security and Network Infrastructure Cost Schedule by issuing a Purchase Order to Cisco/DSI utilizing State Contract in the amount of $149,157.42 with funding to be provided by the FY20 General Fund Information Technology Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

31.       Approved Change Order No. 014 from Benning Construction Company for a total of $2,950.75 and Change Order No. 015 for a credit of $1,628.44 for a new contract amount of $2,554,122.12 with funding to be provided by the Capital Outlay Grant from the Georgia Public Library Service and the Glynn County FY19 Budget being carried forward to FY20. (G. Mullis) (FC Vote: 3-0) REPORT

 

32.       Authorized awarding the contract for the Engineering Services for Drainage Basin Concept Planning Golden Isles Parkway project to Pittman Engineering, with funding in the amount of $42,660 ($35,550 bid + 20% contingency) to be provided by SPLOST 2016-Drainage Projects (Golden Isles Parkway Extension Drainage Improvements). (P. Thompson) (FC Vote: 3-0) REPORT

 

33.       Approved the Agreement for Use of Subscription Material with Lexipol, LLC and approve the issuance of a purchase order in the amount of $18,210 for the purchase of the initial services and one-year subscription with funding to be provided by the FY20 Police Fund. (J. Powell) (FC Vote: 3-0) REPORT

 

34.       Authorized the issuance of a purchase order to Akins Ford for seven (7) 2020 Dodge Charger Pursuit Vehicles utilizing state contract in the amount of $198,947 and the balance of $25,332 will be used to purchase additional components and equipment with all funding provided by the FY20 Capital Projects Fund. (N. Jump) (FC Vote: 3-0) REPORT

 

CONSENT AGENDA – Personnel Committee

 

35.       Approved the recommendations for the health benefits plan third party administrator, stop loss carrier and pharmacy benefits manager (PC Vote 3-0) (O. Reed) REPORT

 

36.       Approved the recommendations for employee basic life insurance and long-term disability insurance (PC Vote 3-0) (O. Reed) REPORT

 

37.       Approved the recommendation for the Employee Assistance Plan (PC Vote 3-0) (O. Reed) REPORT

 

38.       Approved the recommendations for the employee voluntary benefits (PC Vote 36-0) (O. Reed) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve all items on the consent agenda. The motion carried unanimously.

 

APPOINTMENTS

 

39.       Consider appointing one (1) citizen to serve on the Blythe Island Advisory Board representing District 3. The term begins immediately and ends June 30, 2023.

John Craven

Chuck Faulk  (currently serving)

Terence Proctor

Speedy Tostenson

 

Commissioner Murphy nominated Chuck Faulk.

 

The Board voted unanimously to appoint Chuck Faulk to serve on the Blythe Island Advisory Board representing District 3.

 

40.       Consider appointing one (1) citizen to serve on the Blythe Island Advisory Board representing District 4. The term begins immediately and ends June 30, 2023.

John Craven (currently serving)

Chuck Faulk

Terence Proctor

Speedy Tostenson

 

Commissioner Brunson nominated John Craven.

 

The Board voted unanimously to appoint John Craven to serve on the Blythe Island Advisory Board representing District 4.

 

41.       Consider appointing one (1) citizen to serve on the Blythe Island Advisory Board representing At-Large Post 1. The term begins immediately and ends June 30, 2023.

John Craven

Chuck Faulk  

Terence Proctor

Speedy Tostenson  (currently serving)

 

Commissioner O’Quinn nominated Speedy Tostenson.

 

The Board voted unanimously to appoint Speedy Tostenson to serve on the Blythe Island Advisory Board representing At-Large Post 1.

 

GENERAL BUSINESS

 

42.       Consider approving the recommended actuarial assumptions as proposed by Nyhart effective January 1, 2020. (PC Vote 9-0) (O. Reed) REPORT

 

                                Orah Reed, Human Resources Director, reported that the Pension Committee met on August 14 to vote on the actuarial assumptions recommend by Nyhart. The primary objectives of the actuarial study are to measure the recent experience of the defined benefit plan, recommend as appropriate a new set of actuarial assumptions that will start being used January 2020 for evaluation which measures the impacts of the plan’s liability of changing to the new assumptions. These studies help to ensure that the plan liability are accurately valued so that the pension plan and the sponsor can responsibly manage the plan and fulfill the obligation to the participants. She then highlighted the recommended changes.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Coleman to approve the recommended actuarial assumptions as proposed by Nyhart effective January 1, 2020. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to adjourn to executive session to discuss personnel matters. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to adjourn executive session and enter regular session. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 8:48 p.m.

 

 

 

                                                                                                ____________________________

Michael Browning, Chairman

                                                                                                Board of Commissioners

                                                                                                Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk