MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, AUGUST 1, 2019 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Wayne Neal, Commissioner, District 3

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

                                    Will Worley, Senior Assistant County Attorney

Dhwani Patel, County Clerk

 

ABSENT:                      Aaron Mumford, County Attorney

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Sandra Dean spoke regarding German Village and the Zoning Board of Appeals.

 

Julian Smith spoke regarding the Ocean Blvd and Eastbeach Causeway Intersection Improvement Project item on the agenda.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Land Use

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

1.         CUP4005 Pet Doctor: Consider a request for a conditional use Permit (CUP) to operate a veterinary office at 110 Anderson Way, Brunswick, GA 31520. The site is a 1,500 square foot unit in the condo building and is zoned Highway Commercial (HC) and an animal hospital is a conditional use in this zoning. Parcel ID: 03-21915. Nicola Overman, applicant and owner. REPORT

 

Stefanie Leif, Planning Manager, reported the request for the conditional use permit. She reported that Pet Doctor is located at 110 Anderson Way and a Veterinary Office is a conditional use in a Highway Commercial (HC) zoning district.

She stated that the applicant has an occupational license for “Pet Doctor” since August 13, 2001 and their previous location was at 1063 Pennick Road in a Forest Agricultural (FA) zoning district. The applicant updated her address with the Occupational Tax office on March 8, 2019 and the planning and zoning staff advised the applicant that a CUP was needed. She then submitted a CUP application on March 23, 2019.

The Health Department placed some restrictions since the business is served by a community septic system for the Anderson Way Condominium building and there are two other condo units in the building. Glynn County Environemal Health stated in a letter that due to the size of the septic system, the applicant is not permitted to board or groom animals, that animal wastes, animal hair and chemicals cannot be discharged into the system, the office can only operate for a maximum of three (3) days per week, and it cannot operate during nighttime or weekend hours. The Mainland Planning Commission recommended approval of the application.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Neal and seconded by Commissioner Coleman to approve the request for a conditional use Permit (CUP) to operate a veterinary office at 110 Anderson Way, Brunswick, GA 31520. The motion carried unanimously.  Resolution #R-18-19

 

PUBLIC HEARING – Establishment of Fees

 

2.         Consider authorizing the sale of up to 8 benches on the fishing pier at Gascoigne Bluff Park and approve the Gascoigne Bluff Park Memorial Plaque and Bench Policy with funding to be provided by the citizens requesting the benches and increase revenue and expenditures in the FY20 Recreation and Parks Department’s Operating Budget in the amount of $16,000. REPORT

 

Lisa Gurganus, Parks and Recreation Manager, presented this item. She stated that the objective and intent of the policy is to provide the public with an opportunity to honor deceased individuals by purchasing a bench with a plaque to be located on the fishing pier at Gascoigne Bluff Park. This policy is like the Neptune Park Memorial Plaque and Bench Policy and will follow the guidelines laid out in newly adopted Policy on Naming County Facilities.

The benches will be cedar recycled plastic slats and black powder coasted cast aluminum base. The benches will be 6 feet in length and the plaques will be 3 inches by 8 inches bronze, with acid etched with black lettering and a black inset border. She reported that four of the benches would be outside of the covered area and four of them will be inside the covered area, all facing the water. The proposed cost to install the bench and plaque is $2000, with $1,500 for the 6-foot plastic bench, $300 for labor for the bench assembly and installation, and $200 for the plaque and mounting costs.

This item was opened for public comment, and Julian Smith spoke in favor. No one spoke in opposition.

               

A motion was made by Commissioner Neal and seconded by Commissioner Brunson to approve move to authorize the sale of up to 8 benches on the fishing pier at Gascoigne Bluff Park and approve the Gascoigne Bluff Park Memorial Plaque and Bench Policy with funding to be provided by citizens requesting the bench(es) and increase revenue and expenditures in the FY2020 Recreation and Parks Department’s Operating Budget in the amount of $16,000. The motion carried unanimously. 

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held July 18, 2019, and the special called meeting held July 16, 2019, subject to any necessary corrections. (D. Patel)

 

4.         Approved and accepted the Right-of-Way Deeds and Easement for the storm drainage for Serenity Place Subdivision for county maintenance. (P. Thompson) REPORT

 

5.         Recognized a Sublease Agreement between the Brunswick and Glynn County  Development Authority and Rental Karz, LLC for a portion of the building known as the Brunswick Golden Isles Airport Terminal containing approximately 210 square feet located at the Brunswick Golden Isles Airport. The sublease begins July 1, 2019, and expires on June 30, 2024, with no options to renew. The initial annual rental amount is $4,930.80 per year and will be adjusted annually by the Consumer Price Index (CPI). (R. Sumerford) REPORT

 

6.         Accepted the Glynn County Airport Commission’s request for the Federal Aviation Administration’s grant for Airport Grant No. 3-13-0018-041-2019 to fund Brunswick Golden Isles Airport Compass Calibration Pad Design and Passenger Terminal Parking Expansion Design projects in the amount of $264,554.00. (R. Burr) REPORT

 

7.         Approved the grant contract with the Georgia Department of Behavioral Health and Developmental Disabilities (DBHDD) for funds to support the Drug Court in the amount of $199,631 effective July 1, 2019. (T. Munson) REPORT

 

8.         Approved the Memorandum of Understanding (MOU) with the Federal Law Enforcement Training Center (FLETC) to train collaboratively on Public Safety/GIS Drone Operations. (J. Wiggins) REPORT

 

CONSENT AGENDA – Finance Committee

 

9.         Authorized payment of the excess tax proceeds from the tax sales of parcel number 01-03341 in the amount of One Thousand Three Hundred Thirty-Nine and 00/100 dollars

($1,339.00) to R. Michael Patrick, Attorney at Law, on behalf of H.H. Thomas, Jr. (C. Provano) (FC Vote: 3-0) REPORT

 

10.       Approved the First Amendment to the Concession License Agreement with Tara C. Davis. (L. Gurganus) (FC Vote: 3-0) REPORT

 

11.       Accepted the donation of Thor, a Belgian Malinois mix, from the Humane Society of South Coastal Georgia and add the dog to the Glynn County Police Department’s K9 program. (J. Powell) (FC Vote: 3-0) REPORT

 

12.       Denied a request from Mr. Charles A. Monahan that the Title Ad Valorem Tax fee paid on his 2016 Audi Q5 in the amount of $2,136.75 for 2019 be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

13.       Accepted the settlement payment for the damaged entry gate to Selden Park in the amount of $20,286.50 and increase FY20 revenues and expenditures in the FY'20 Facility Management Operating Budget in the Accommodation Excise Tax Fund. (O. Reed and L. Gurganus) (FC Vote: 3-0) REPORT

 

14.       Accepted the settlement payment to replace the bay door at Fire Station One and increase the FY20 revenues and expenditures in the FY20 Facility Management Operating budget in the Fire Fund. (O. Reed and R. Jordan) (FC Vote: 3-0) REPORT

 

15.       Authorized the Chair to sign the 2019 Emergency Management Performance Grant (EMPG) and approved the Memorandum of Understanding (MOU) with the Georgia Emergency Management and Homeland Security Agency (GEMA) as required by the Grant Application. (T. Munson) (FC Vote: 3-0) REPORT

 

16.       Approved submittal of the six month no cost grant extension on the Coastal Incentive Grant, Cycle 21 to the Georgia Department of Natural Resources (DNR), Coastal Resource Division and authorize the Board Chairman to sign the enclosed grant amendment. (T. Munson) (FC Vote: 3-0) REPORT

 

17.       Accepted the FY20 Juvenile Justice Incentive Grant in the amount of $64,409 from the Georgia Criminal Justice Coordinating Council (CJCC) and reduced the revenues and expenditures in the FY20 Juvenile Court’s budget by $9,011 each effective July 1, 2019. (T. Munson) (FC Vote: 3-0) REPORT

 

18.       Approved amending the FY20 Library Operating Budget revenues and expenditures in the amount of $9,494 with the funding provided by the Georgia Public Library Service. (G. Mullis) (FC Vote: 3-0) REPORT

 

19.       Approved renewal of the contract with Rich Veterinary Services to provide veterinary and licensing services to Glynn County Animal Control, and amended the contract with Rich Veterinary Services to include a daily rate increase of 2%, from $525 to $535.50, in an amount not to exceed $72,420 that the contractor may earn during the renewed contract term, with funding to be provided by the FY20 Animal Control budget. (T. Hill) (FC Vote: 3-0) REPORT

 

20.       Approved the issuance of a purchase order, utilizing sole source documentation to Physio Control at 11811 Willows Road NE, P.O. Box 97006 Redmond, WA 98073-9706 in the

amount of $85,247.72 for the purchase of six Lucas III CPR devices and accessories with the funding to be provided by the FY20 EMS (Emergency Medical Services) Fund. (R. Jordan) (FC Vote: 3-0) REPORT

 

21.       Approved the issuance of a Purchase Order, utilizing HGAC Buy Contract, to Frazier LTD. 7219 Rampart St. Houston, TX 77081 in the amount of $497,556 for the purchase of two

Frazer Ambulances with funding to be provided by the FY20 EMS (Emergency Medical Services) Fund. (R. Jordan) (FC Vote: 3-0) REPORT

 

22.       Amended the FY20 Capital Projects Fund – Recreation Budget in the amount of $114,111 prior year budgeted for Paulk Park Renovation that was not expended or encumbered in

FY19 and approved the issuance a purchase order for a playground system including the installation to Miracle Recreation Equipment Company in the amount of $39,963.50 with funding to be provided by the FY20 Capital Projects Fund. (L. Gurganus) (FC Vote: 3-0) REPORT

 

23.       Awarded a contract for construction of a gravel pad and water/sewer connection for the restroom facility at Paulk Park to Altamaha Building Systems, Inc. in the amount of

$55,670 with funding to be provided by the FY20 Capital Projects Fund. (L. Gurganus) (FC Vote: 3-0) REPORT

 

24.       Approved change order No. 1 from Allen Owens Construction, Blackshear, GA in the amount of $22,577.06 for a new contract amount of $40,576.16 with funding to be provided by the FY19 Public Works Operating Budget to cover the cost of the additional asphalt patching needed. (D. Austin) (FC Vote: 3-0) REPORT

 

25.       Approved the issuance of a Purchase Order to Red Valve Company Inc., Carnegie, PA, in the amount of $59,700 with funding to be provided by the FY20 Capital Projects Fund to replace the tidegates at the Barnes Plantation Pump Station along Frederica Road. (D. Austin) (FC Vote: 3-0) REPORT

 

26.       Awarded a contract for the Ocean Blvd Tidegate Replacement Project, to Allen Owens Construction, of Blackshear, GA. in the amount of $259,237 plus $15,000 for contingency for a total contract amount of $274,237 with funding to be provided by the SPLOST 2016 Fund from the Ocean Blvd Tidegate Replacement Project ($100,000), North Harrington Drainage Outfall Improvement Project ($76,265), and Pepper Creek Box Culvert Project ($97,972). (D. Austin) (FC Vote: 3-0) REPORT

 

27.       Award a contract for the SPLOST 2016 Ocean Blvd and Eastbeach Causeway Intersection Improvement Project to Curb and Gutter Professionals, Inc., Jesup, Georgia, in the amount of $1,012,740 with funding to be provided by SPLOST 2016 Intersection Improvements. (D. Austin) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

28.       Approved an additional $9,542.13 for the Tax Commissioner’s Office Renovations Project with funding to be provided by the Capital Projects Fund undesignated fund balance. (D.

Austin) (FC Vote: 3-0) REPORT

 

29.       Awarded the contract EMC Engineering Services for the Pennick Road paving design in the amount of $163,000 with funding to be provided by SPLOST 2016. (D. Austin) (FC Vote: 3-0) REPORT

 

30.       Authorized the purchase of the Total Recall Envision Software and hardware from DHS Worldwide Software Solutions in the amount of $16,895 with funding to be provided by the FY20 Capital Projects Fund and the Chairman be authorized to sign the quote agreement subject to the County Attorney’s approval. (J. Catron) (FC Vote: 3-0) REPORT

 

31.       Approved the issuance of a Purchase Order, through GA State Contract, to Akins Ford Dodge Jeep Chrysler of Winder, GA in the amount of $246,127.50 for the purchase of ten (10) Dodge Charger Pursuit Vehicles with funding to be provided by the FY20 Police Fund. (J. Powell) (FC Vote: 3-0) REPORT

 

32.       Declared the unusable items listed on the attached page as surplus and approve disposing of these items in the best interest of the County. (T. Munson) (FC Vote: 3-0) REPORT

 

33.       Authorized payment of the excess tax proceeds from the tax sales of parcel number 01-03304 in the amount of Three Thousand Four Hundred Ten and 54/100 dollars ($3,410.54) to R. Michael Patrick, Attorney at Law, on behalf of Sharon Miller. (C. Provano) (FC Vote: 3-0) REPORT

 

CONSENT AGENDA – Personnel Committee

 

34.       Approved reclassifying one part-time Community Service Officer position to a full-time Programs Analyst position. (J. Powell) (PC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve all items on the consent agenda except item 27, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

27.       Award a contract for the SPLOST 2016 Ocean Blvd and Eastbeach Causeway Intersection Improvement Project to Curb and Gutter Professionals, Inc., Jesup, Georgia, in the amount of $1,012,740 with funding to be provided by SPLOST 2016 Intersection Improvements. (D. Austin) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Murphy to award a contract for the SPLOST 2016 Ocean Blvd and Eastbeach Causeway Intersection Improvement Project to Curb and Gutter Professionals, Inc., Jesup, Georgia, in the amount of $1,012,740 with funding to be provided by SPLOST 2016 Intersection Improvements. The motion carried 6-1 with Commissioner Coleman opposed.

 

APPOINTMENTS

 

35.       Consider appointing two (2) citizens to serve on the Glynn County Board of Tax Assessors. The terms begin August 7, 2019 and end August 6, 2023.

Applications received from:

Jeffery Bennett (currently serving)

Louise Hilton

Ralph Powers (currently serving)

 

Commissioner Murphy nominated Ralph Powers.

Commissioner Neal nominated Jeffery Bennett.

 

The Board voted unanimously to appoint Ralph Powers and Jeffery Bennett to serve on the Glynn County Board of Tax Assessors.

 

GENERAL BUSINESS

 

36.       Consider authorizing the reorganization of County Departments and the reclassification of department head positions (A. Ours) (PC Vote: 3-0) REPORT

 

A motion was made by Commissioner Murphy and seconded by Commissioner Coleman to authorizing the reorganization of County Departments and the reclassification of department head positions. The motion carried unanimously. Resolution #R-19-19

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting adjourned at 7:06 p.m.

 

 

 

                                                                                    ____________________________

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk