MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JUNE 6, 2019 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Wayne Neal, Commissioner, District 3

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

                                    Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

David Lewis spoke regarding local short-term vacation rentals and the Host Compliance agreement on the agenda.

 

Wesley Joiner spoke regarding local short-term vacation rentals and the Host Compliance agreement on the agenda.

 

Patrick Anderson spoke regarding local short-term vacation rentals and the Host Compliance agreement on the agenda.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Presented a proclamation recognizing July 27, 2019, through August 4, 2019, as Gullah Geechee Nation Appreciation Week.

 

PUBLIC HEARING – Alcoholic Beverage License

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

2.         Consider the issuance of a 2019 alcoholic beverage license to Michael Andrew Childree for Side Pokkets, LLC, 360 Mall Blvd., Brunswick GA, 31525. The license is to sell distilled spirits, malt beverages and wines for consumption on premises of a restaurant. Sunday Sales permitted. Michael Andrew Childree, licensee. (Occupation Tax/Police Chief) REPORT

 

Michael Andrew Childree was present at the meeting as required by ordinance. Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Booker to approve the alcoholic beverage license. The motion carried unanimously.

 

PUBLIC HEARING – Budget

 

3.         Receive citizen comments regarding the proposed Glynn County FY19-20 budget.

 

Tamara Munson, Finance Manager and Interim CFO, reported on the FY20 budget. This item was opened for public comment, and Julian Smith spoke in opposition. Jeff Kilgore spoke in favor.  

 

PUBLIC HEARING – Land Use

 

4.         CUP3992 Nora’s at the Pier Restaurant: Consider a conditional use permit to operate a full-service restaurant at 115 Mallery Street, St. Simons Island. The 0.12-acre (5,227.2 SF) property is zoned Village Mixed Use (VMU) and Island Preservation Design Overlay District (IP), and restaurants are conditional uses within the VMU zoning district. Parcel ID: 04-04621. Samantha Vince, Nora’s, LLC, applicant and agent for Blue Water Bistro, owner. REPORT

 

Pamela Thompson, Director of Community Development, reported on the conditional use permit. She stated that the site was formerly a restaurant, Blue Water Bistro, which has been closed. The area is approximately 7,000 square feet with seating for 200 people, and 450 covers per day. There will be approximately 40 staff members, and the restaurant plans to be open daily for lunch and dinner. Parking in surrounding public parking areas and on-street (no parking on sit

This application was heard by the Islands Planning Commission (IPC) on May 21, 2019 and they recommended approval.

This item was opened for public comment, and Julian Smith spoke in favor. No one spoke in opposition.  

 

A motion was made by Commissioner Murphy and seconded by Commissioner Coleman to approve the conditional use permit. The motion carried unanimously. Resolution #R-07-19

 

CONSENT AGENDA – General Business

 

5.         Approved the minutes of the regular meeting held May 16, 2019, and the special called meeting held May 21, 2019, subject to any necessary corrections. (D. Patel)

 

6.         Approved a request from Professor David Patterson, a Professor from the University of North Georgia, to perform paleontological exploration work in the area of the Brunswick and Altamaha Canal adjacent to the property off of Goodbread Road, subject to certain conditions. (P. Thompson) REPORT

 

7.         Approved the nominations of Carl Alexander, Sheronda DeRohn, and Alan Ours for consideration of appointment to serve on the Glynn – Brunswick Memorial Hospital Authority. The Hospital Authority will make the final appointment. The term begins immediately upon appointment and ends March 1, 2023.

 

8.         Approved the Memorandum of Understanding with Coastal Outreach Academies, Inc. d/b/a/ Coastal Outreach Soccer for use of the soccer field at Paulk Park. (L. Gurganus) REPORT

 

9.         Approve a Leasehold Agreement by and between Glynn County and Saint Simons Boating and Fishing Club, Inc. for the Saint Simons Island Marina. REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

10.       Approve a services agreement with Host Compliance LLC regarding short-term rentals. (J. Catron) REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

CONSENT AGENDA – Finance Committee

 

11.       Authorized the Chairman to sign various financial reports for Fiscal Year 2020. (T. Munson) (FC Vote: 3-0) REPORT

 

12.       Authorized bidding of those materials, goods, projects, or services whose funding will be approved in the FY20 budget. (T. Munson) (FC Vote: 3-0) REPORT

 

13.       Approved the request for a fee waiver for the park rental fee in the amount of $400 for the use of Gascoigne Bluff Park for the Glynn County Division of Family and Children Services reunification event on June 15, 2019. (L. Gurganus) (FC Vote: 3-0) REPORT

 

14.       Accepted the donation from the Colonial Dames of the 17th Century and increased the Police Department’s FY19 revenue and expenditures budget by $699. (J. Powell) (FC Vote: 3-0) REPORT

 

15.       Approved the use of $103,279 in General Fund undesignated fund balance to cover the incurred and expected legal fees related to the Coleman lawsuit. (T. Munson, A. Mumford, and O. Reed) (FC Vote: 3-0) REPORT

 

16.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, March 21, 2019 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

17.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, April 25, 2019 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

18.       Approved and executed the addendum with Coastal Regional Commission. (T. Munson) (FC Vote: 3-0) REPORT

 

19.       Approved and executed the FY20 contract with the Brunswick Judicial Circuit Public Defender in the amount of $555,856. (T. Munson) (FC Vote: 3-0) REPORT

 

20.       Approved the personnel contracts with the University System of Georgia’s (UGA) Cooperative Extension Office to extend the contracts of one County Ag Agent, one County Extension Associate, one Cooperative Extension Coordinator and one Family & Consumer Science Educator (50% of the cost, 50% to be paid by McIntosh County) through June 30, 2020 with funding in the amount of $97,810 to be provided by the FY20 GA Extension Operating Budget. (A. Ours) (FC Vote: 3-0) REPORT

 

21.       Awarded a contract for construction of an outdoor basketball court at Madge Merritt/Brunswick Villas Park to Altamaha Building Systems in the amount of $66,000 with funding to be provided by the FY2019 Capital Projects Fund. (L. Gurganus) (FC Vote: 3-0) REPORT

 

22.       Authorized entering into the attached intergovernmental agreement with the City of Brunswick for engineering services to design the College Park Drainage Basin Outfall, with funding in the amount of $211,050 provided in SPLOST 2016-Drainage Projects (College Park). (P. Thompson) (FC Vote: 3-0) REPORT

 

23.       Exercised the first option year for professional services for National Pollutant Discharge Elimination System (NPDES) phase 2 permit contract with Goodwyn Mills & Cawood, Inc. in the amount of $49,967 with funding to be provided by the FY20 Community Development Regulatory Engineering operating budget. (P. Thompson) (FC Vote: 3-0) REPORT

24.       Awarded the contract amendment for copier lease/maintenance services to Ashley’s Business Solutions at an estimated cost not to exceed $87,944.28 annually with funding to be provided by the FY20 operating budgets of the departments utilizing the service. (T. Munson) (FC Vote: 3-0) REPORT

 

25.       Approved an additional $34,943 for the Tax Commissioner’s Office Renovations Project with funding to be provided by the Capital Projects Fund undesignated fund balance. (D. Austin) (FC Vote: 3-0) REPORT

 

26.       Exercised first year option with Intercontinental Commercial Services, Inc., Suwanee, GA for custodial services in county building with funding provided from the Facilities Maintenance Department FY20 operating budgets. (D. Austin) (FC Vote: 3-0) REPORT

 

27.       Approved the “Eleventh Amendment to Contract for Service by and between Glynn County, Georgia and Spillman Technologies, Inc.” for the purchase of Spillman’s NIBRS module in the amount of $39,284 with funding to be provided by the FY20 Glynn-Brunswick E-911 Capital budget. (J. Catron) (FC Vote: 3-0) REPORT

 

28.       Authorized staff to issue a purchase order for Phase II of the Fire Station Alert System from Purvis Systems Incorporated for the purchase of equipment, software and setup for the seven remaining Fire Stations in the amount of $177,394.32 with funding to be provided by the FY19 Capital Projects Fund – Information Technology Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve all items on the consent agenda except items 9 and 10, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

9.         Approve a Leasehold Agreement by and between Glynn County and Saint Simons Boating and Fishing Club, Inc. for the Saint Simons Island Marina. REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

                        Commissioner Murphy reported on the history of the lease between the Saint Simons Boating and Fishing Club, Inc. He stated that the damage sustained during Hurricane Matthew brought attention to the outdated lease. Aaron Mumford, County Attorney, stated that the Fishing Club requested four changes to the lease that were outlined at the Board’s Special Called Meeting on May 21, 2019. He also mentioned that since the Special Called Meeting, the Fishing Club requested changes to paragraph 31(j).

 

A motion was made by Commissioner Murphy and seconded by Commissioner Brunson to approve the Leasehold Agreement by and between Glynn County and Saint Simons Boating and Fishing Club, Inc. for the Saint Simons Island Marina with the new paragraph 31(j) as outlined by Attorney Mumford. The motion carried 6-1 with Commissioner Coleman opposed.

 

10.       Approve a services agreement with Host Compliance LLC regarding short-term rentals. (J. Catron) REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

                                Commissioner Murphy provided a background of how the Board came to consider an agreement with Host Compliance regarding short-term vacation rentals.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve the service agreement with Host Compliance, LLC for the amount of $5,000 for the purchase of their services and the consulting fee to assist the County with short-term rental ordinances with funding to be provided by the FY19 and FY20 IT Operating Budget.  The motion carried 6-1 with Commissioner Coleman opposed.

 

GENERAL BUSINESS

 

29.       Consider approval of the proposed changes to the Purchasing Ordinance with the exception of item #4 subject to the County Attorney’s approval. (T. Munson) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to defer this item to the June 20, 2019 meeting.  The motion carried unanimously.

 

30.       Consider awarding the bid for the Historic Courthouse Chiller Replacement to Boaen Mechanical, Inc., the lowest responsible bidder, in the amount of $64,175 with funding to be provided by the FY19 Capital Projects Fund Budget. (D. Austin) (FC Vote: 3-0) REPORT

 

Tamara Munson, Finance Manager and Interim CFO, reported that after the Finance Committee meeting, it was discovered the Local Preference was not calculated according to the County’s purchasing ordinance. The original motion that went before the Finance Committee recommended awarding the bid to Certified Electric, however in order to be in compliance with the County’s purchasing ordinance, the bid should be awarded to Boaen Mechanical, Inc.

 

A motion was made by Commissioner Booker and seconded by Commissioner Brunson to award the bid for the Historic Courthouse Chiller Replacement to Boaen Mechanical, Inc., the lowest responsible bidder, in the amount of $64,175 with funding to be provided by the FY19 Capital Projects Fund Budget.  The motion carried unanimously.

 

31.       Consider approval of the Memorandum of Understanding between Glynn County and the City of Brunswick for the establishment and operation of the Brunswick-Glynn Special Investigations Unit without a recommendation from Finance Committee. (J. Powell) (FC Vote: 3-0) REPORT

 

Police Chief John Powell reported that this agreement with the City of Brunswick Police Department and the Glynn County Police Department for special investigative purposes that would cover prostitution, human trafficking, illegal gambling, criminal street gangs, alcohol beverage violations, and narcotics.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve the Memorandum of Understanding between Glynn County and the City of Brunswick for the establishment and operation of the Brunswick-Glynn Special Investigations Unit.  The motion carried unanimously.

 

32.       Consider formally initiating the planning process for the Special Purpose Local Option Sales Tax (SPLOST 2020) with a target SPLOST election date of May 19, 2020. REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to initiate the planning process for the Special Purpose Local Option Sales Tax (SPLOST 2020) with a target SPLOST election date of May 19, 2020.  The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting adjourned at 8:18 p.m.

 

 

 

                                                                                    ____________________________

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk