MINUTES

SPECIAL CALLED MEETING

BUDGET WORK SESSION

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM 224

THURSDAY, MAY 30, 2019 AT 2:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Wayne Neal, Commissioner, District 3

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

                                    Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

Tamara Munson, Finance Manager and Interim CFO

 

Discussion and consideration of voting on the following:

 

A motion was made by Commissioner O’Quinn and seconded by Commissioner Coleman to add item 2 to the published agenda to consider approving the Assurance Agreement form to approve a partnership with The Georgia Heirs Property Law Center for the 2019 USDA Grant submittal with no financial commitment from Glynn County. The motion carried 6-0 with Commissioner Brunson out of the room at the time of the vote.

 

2.         Consider approving the Assurance Agreement form to approve a partnership with The Georgia Heirs Property Law Center for the 2019 USDA Grant submittal with no financial commitment from Glynn County. (P. Thompson) This item was heard before item 1.

 

A motion was made by Commissioner Booker and seconded by Commissioner O’Quinn to approve the Assurance Agreement form to approve a partnership with The Georgia Heirs Property Law Center for the 2019 USDA Grant submittal with no financial commitment from Glynn County. The motion carried 6-0 with Commissioner Brunson out of the room at the time of the vote.  REPORT

 

1.         FY20 Proposed Budget

 

Alan Ours, County Manager, reported that the budget hearing for the FY20 budget would be held at the Board’s June 6, 2019, meeting with an anticipated date of budget adoption at their June 20, 2019, meeting. He stated that there is a 2.5% COLA for employees included in the FY20 budget but there was not enough revenue to include a merit raise.

Orah Reed, Human Resources Manager, reported that the below positions are being recommended for reclassifications totaling $18,727:

She also stated that career track promotions were being recommended for the following positions totaling $355,231:

Mr. Ours reported that Chief Magistrate Judge Wallace Harrell sent a letter to the Board and was in attendance to answer any questions from the Board. Judge Wallace proposed that a deputy judge not be appointed to fill his previous place, but instead the money that would have covered the salary of a new deputy judge be divided amongst the remaining three Magistrate Deputy Judges. He stated that he had no desire of hiring an additional deputy judge while in office and that the four of them were capable of handling the daily workload of an additional magistrate judge.

Mr. Ours stated that he met with the Tax Commissioner the previous week. The Tax Commissioner is requesting 1.5 positions in his office to have staff devoted to clearing up discrepancies by preforming analysis. These positions would cost $58,110. He believes that these positions would be able to increase revenues and he is willing to give the positions up if this was not sustainable.

Mr. Ours also reported on the capital additions to the budget that were added since their last Budget Special Called Meeting which include $150,000 for pickleball courts and a local match of $50,000 for a FEMA/GEMA grant for 3 generators. He also stated that some changes to the operating budget have been added to the proposed budged. This includes $11,120 for the Sheriff’s office for carwash services, equipment, and vests, $12,280 for State Court for bailiff fees, and $1,000 for Animal Control immunizations for new personnel. Tamara Munson, Finance Manager and Interim CFO, reported that an additional $6,500 was added to the proposed budget for courier costs for the Library and $6,175 was increased in revenues for Drug Court due to a grant award.

Mr. Ours also outlined some items for future consideration. He stated that this years Fire Fund was funded with the use of fund balance. Ms. Munson elaborated further on the Fire Fund. She also provided the Board with a debt summary for their consideration with the option of paying off debt with the fund balance. Pamela Thompson, Community Development Director, explained how the Building Inspection fund functions.

The Board discussed the property assessment notices that were mailed out to citizens. Ron Glisson, Chief Appraiser, was available to answer questions from the Board.  REPORT

 

2.         Consider approving the Assurance Agreement form to approve a partnership with The Georgia Heirs Property Law Center for the 2019 USDA Grant submittal with no financial commitment from Glynn County. (P. Thompson) This item was heard before item 1.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 4:11 PM.

 

 

 

 

 

 

                                                                                    ____________________________

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk