MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MAY 2, 2019 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Wayne Neal, Commissioner, District 3

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                      Dr. Peter Murphy, Commissioner, District 2

Allen Booker, Commissioner, District 5

 

ALSO PRESENT:           Alan Ours, County Manager

                                    Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Marie Sigman spoke regarding the shortage of tennis courts, the maintenance and repair of the tennis courts at Epworth and Mallery Parks, and the tennis court rental agreement on the agenda.

 

Monica Smith spoke regarding the TSW public kickoff meeting to be held on May 9, 2019.

 

Lee Jamison spoke on behalf of the Brunswick Golden Isles Tennis Association (BGITA) regarding the tennis court rental agreement on the agenda.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Brunson and seconded by Commissioner O’Quinn to add item 2.1 to the published agenda to present a proclamation recognizing May 12-18, 2019 as “Police Week” and May 15, 2019, as “Peace Officers’ Memorial Day.” The motion carried unanimously.

 

Commissioner Browning announced that Commissioner Booker was in Washington DC on business representing Glynn County and Commissioner Murphy was out on family leave.

 

1.         Received the FY19 Year-to-Date (YTD) Financial Report. (T. Munson)

 

2.         Presented a proclamation recognizing May 2019 as Veterans Pet Adoption month.

 

2.1       Presented a proclamation recognizing May 12-18, 2019 as “Police Week” and May 15, 2019, as “Peace Officers’ Memorial Day.”

 

PUBLIC HEARING – Establishment of Fees

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

4.         Consider authorizing the Recreation and Parks Department to implement the Tennis Court Rental Agreement with associated rental fees as presented with an effective date of July 1, 2019. (L. Gurganus) REPORT This item was heard before item 3.

 

                                Lisa Gurganus, Glynn County Parks and Recreation Manager, reported that the Recreation Department has received requests from individuals, local schools, and groups such as Brunswick Golden Isles Tennis Association (BGITA) to reserve tennis courts for practices and matches. There is currently no reservation system in place for those who want guaranteed court time and all use is first come first serve.

The department maintains and manages 34 courts County-wide. This proposal would allow the department to reserve up to 14 courts at 4 parks: Ballard Park, Epworth Park, Howard Coffin Park, and North Glynn Recreation Complex. At all parks, a minimum of 2 courts will remain unrented for walk-up play on a first come first serve basis.

The court rental fee would be $8 per court with a 2 hours minimum reservation. Each additional hour would be an additional $4. Mr. Gurganus stated that requests for court reservations must be made within the 30 days immediately preceding the requested date and payment would be due in full at the time the reservation was made.

                                This item was opened for public comment and Patrick Anderson, Bill Kirby, Yurgen Krispen, Cathy Simprini, and Julian Smith spoke in opposition. No one spoke in favor.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to defer this item. The motion carried unanimously.

 

3.         Consider authorizing the Recreation and Parks Department to implement the Refund Guidelines and Procedures as presented for youth athletic leagues, instructional programs, day camps, and adult athletic leagues with an effective date of July 1, 2019. (L. Gurganus) REPORT

 

Lisa Gurganus, Glynn County Parks and Recreation Manager, reported the current practices for the youth athletic leagues, instructional programs, day camps, adult athletic leagues, summer pool passes, and late fees for youth athletics.

The proposed changes include refunding the fees minus a $5 processing fee if requested prior to the first game of the season provided the participant has not received a uniform for youth athletic leagues; refunding fees minus a $5 processing fee if requested prior to first class meeting for instructional programs; refunding the fees minus a $5 processing fee if requested prior to the first day of camp for day camps; and refunding the fess minus a $5 processing fee is requested prior to the first game of the season. This proposal does not outline any changes for summer pool passes or late fees for youth athletics.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner O’Quinn and seconded by Commissioner Coleman to Authorize the Recreation and Parks Department to implement a $5 non-refundable processing fee for youth athletic leagues, instructional programs, day camps, and adult athletic leagues as presented with an effective date of July 1, 2019. The motion carried unanimously.

 

5.         Consider authorizing the Brunswick Library to implement the proposed rental fees for meeting and conference rooms. (G. Mullis) REPORT

 

                                Geri Mullis, Marshes of Glynn Libraries Director, reported that they have started receiving inquiries about renting the space at the Brunswick Library and proposed the below rates for the rooms:

                                This item was opened for public comment and Julian Smith spoke in favor. Jeff Kilgore spoke in opposition.

 

A motion was made by Commissioner O’Quinn and seconded by Commissioner Coleman to authorize the rental fees for the meeting and conference rooms at the Brunswick Library as outlined. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

6.         Approved the minutes of the regular meeting held April 18, 2019, and the special called meeting held April 16, 2019, subject to any necessary corrections. (D. Patel)

 

7.         Recognized the Assignment of Sublease Agreement between the Brunswick and Glynn County Development Authority and Brumbach Development, Inc., to Village Holdings Associates, LLC, for 1.52 acres of property at the McKinnon St. Simons Island Airport. (R. Sumerford) REPORT

 

8.         Recognized the Sublease Agreement between the Brunswick and Glynn County Development Authority and Acorn Ridge, LLC, for 3.689 acres identified on Exhibit A to the sublease, which is a railroad right-of way crossing over real property commonly known as the “Boswell Farms Tract”. The sublease begins April 1, 2019, and expires March 31, 2039, with two five-year options to renew. The initial annual rental amount is $21,500 per year and will be adjusted annually by the Consumer Price Index (CPI). (R. Sumerford) REPORT

 

9.         Approve the Community Housing Investment Program (CHIP) Loan and Grants Agreements with Ms. Linda Mason for the property located at 306 Lakewood Avenue, Brunswick, GA 31520 in the amount of $49,006, on behalf of the Georgia Department of Community Affairs (DCA). (T. Munson) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

10.       Adopted a policy for Naming Glynn County Facilities and the Application for Naming Glynn County Facilities as presented. (L. Gurganus) REPORT          

 

11.       Authorized the establishment of the Development Setback Line for property at Lot 5, Watermark Subdivision and adjacent Reserved Recreation Site (proposed addresses: 207 and 209 Olive Way, St. Simons Island), in accordance with Glynn County Zoning Ordinance, Section 727, “Beach and Dune Protection District.” REPORT

 

12.       Authorized the establishment of the Development Setback Line for property at 1016 and 1020 Beachview Drive, St. Simons Island, in accordance with Glynn County Zoning Ordinance, Section 727, “Beach and Dune Protection District.” REPORT

 

13.       Approved a Glynn County Economic Development Revolving Loan in the amount of $100,000 to Satilla Family Dentistry, LLC. REPORT

 

CONSENT AGENDA – Finance Committee

 

14.       Adopted the Resolution to amend the FY18/19 Budget. (T. Munson) (FC Vote: 3-0) REPORT Resolution #R-06-19

 

15.       Accepted the donations made to Animal Control for FY19 and increased the revenues and expenditures in the FY19 Animal Control operating budget in the amount of $6,798. (T. Hill) (FC Vote: 3-0) REPORT

 

16.       Accepted the National Police Dog Foundation Grant and increase the Glynn County Police Department’s FY20 revenue and expenditure budgets by $2,500 each. (T. Munson) (FC Vote: 3-0) REPORT

 

17.       Accepted the Georgia Trauma Commission (GTC) EMS Trauma Related Equipment Grant and increased the Emergency Medical Services FY19 revenue and expenditures budget by $6050.00 for needed EMS equipment. (R. Jordan) (FC Vote: 3-0) REPORT

 

18.       Denied a request from property owner to waive penalties and interest from a late property tax payment and refund the owner, Katrien M. Devos and Jeffrey L. Bennetzen, $539.46 for 2017 taxes on Parcel #04-10930. (J. Chapman) (FC Vote: 3-0) REPORT

 

19.       Denied a request from Mr. Robert E. Rosdahl for a refund of late penalties paid in the amount of$129.99 (plus $10.00) on 2019 Pacifica Chrysler. (J. Chapman) (FC Vote: 3-0) REPORT

 

20.       Denied a request from Ms. Sorina Susnea and Mr. Fred Frankenberg for a refund of late penalties totaling $229.96 Late Fees on Tag Numbers EVQ630, RQJ6619, XBV917. (J. Chapman) (FC Vote: 3-0) REPORT

 

21.       Approved and executed the FY20 contract with the Coastal Georgia Community Action Authority, Inc. for $22,500 with funding to be provided by the FY20 Budget. (T. Munson) (FC Vote: 3-0) REPORT

 

22.       Approved exercising the 3rd option year renewal of the contract with Keep Golden Isles Beautiful (KGIB) in the amount of $51,924 with funding to be provided by the FY20 Solid Waste Fund Operating Budget. (P. Thompson) (FC Vote: 3-0) REPORT

 

23.       Approved the contract with the Department of Corrections for three work details from Ware State Prison and Long State Prison at a cost of $39,500 per year per detail, for a total contract cost of $118,500 with funding to be provided by the Public Works FY20 operating budget. (D. Austin) (FC Vote: 3-0) REPORT

 

24.       Approved the contract with the Georgia Department of Transportation (GDOT) for the mowing of rights-of-way and litter pickup on 22.23 miles of state routes in Glynn County at a reimbursement rate of $2,625 per mile for a total annual reimbursement of $58,353.75. (D. Austin) (FC Vote: 3-0) REPORT

 

25.       Awarded a contract to Thompson Consulting Services to provide Debris Monitoring services in the event of a man-made or natural disaster which causes the activation of the debris removal contract for FY20. (D. Austin) (FC Vote: 3-0) REPORT

 

26.       Approved exercising the second-year option of the contract for Bulk Fuel Delivery to Sommers Oil Company, Richmond Hill, GA, for .060 total mark-up over Opis low rack Regular Unleaded 87 Octane fuel and .067 total mark-up over Opis low rack #2 Low Sulfur Diesel fuel which includes freight with funding to be provided by the FY20 Fuel Budget in various funds. (D. Austin) (FC Vote: 3-0) REPORT

 

27.       Approved exercising the first option year with Creative Landscapes for right-of-way mowing and landscaping services at the Demere/Frederica Roundabout (Task 1) in the amount of $7,500; for the Frederica/Lawrence Roundabout (Task 2) in the amount of $2,800; for Sea Island Road-Demere to Frederica (Task 3) in the amount of $8,700 for Lawrence Rd Roundabout to Hampton Point (Task 4) in the amount of $16,600 for a total project amount of $37,600 with funding to be provided by the FY20 Public Works Operating Budget. (D. Austin) (FC Vote: 3-0) REPORT

 

28.       Approved exercising the third-year renewal option for Tree Maintenance and Removal Services to Jones Maintenance Company Inc., Saint Simons Island, Georgia, the current contract holder, with funding to be provided by the FY20 Public Works Operating Budget. (D. Austin) (FC Vote: 3-0) REPORT

 

29.       Approved entering into an instructor agreement with Romina Lopez-Ortiz to instruct swim lessons at Neptune Park Pool for Summer 2019. (L. Gurganus) (FC Vote: 3-0) REPORT

 

30.       Awarded a contract for construction of a restroom facility at Paulk Park to Altamaha Building Systems in the amount of $93,000 with funding to be provided by the FY2019 Capital Projects Fund. (L. Gurganus) (FC Vote: 3-0) REPORT

 

31.       Approved the purchase and master service agreement to TeleCommunication Systems, Inc. for support and maintenance service of the call handling system in an annual amount of $41,500 with funding to be provided by the FY19 and FY20 Glynn-Brunswick 911 Center Operations & IT Budgets, pending the County Attorney approval of the agreement. (J. Catron) (FC Vote: 3-0) REPORT

 

32.       Declared the unusable items listed on the attached page as surplus and approve disposing of these items in the best interest of the County. (T. Munson) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Neal to approve all items on the consent agenda except item 9, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

9.         Approve the Community Housing Investment Program (CHIP) Loan and Grants Agreements with Ms. Linda Mason for the property located at 306 Lakewood Avenue, Brunswick, GA 31520 in the amount of $49,006, on behalf of the Georgia Department of Community Affairs (DCA). (T. Munson) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

A motion was made by Commissioner Neal and seconded by Commissioner Coleman to approve the Community Housing Investment Program (CHIP) Loan and Grants Agreements with Ms. Linda Mason for the property located at 306 Lakewood Avenue, Brunswick, GA 31520 in the amount of $49,006, on behalf of the Georgia Department of Community Affairs. The motion carried unanimously.

 

APPOINTMENTS

 

33.       Consider appointing one (1) citizen to serve on the Coastal Regional Commission’s (CRC) Aging Services Advisory Council. The term begins immediately and ends June 30, 2021.

Zarak Hasbrouck

Dale Tushman

 

Commissioner O’Quinn nominated Zarak Hasbrouck.

 

The Board voted unanimously to appoint Zarak Hasbrouck to serve on the Coastal Regional Commission’s (CRC) Aging Services Advisory Council.

 

GENERAL BUSINESS

 

34.       Consider awarding the Commercial Service Contract to Republic Services effective July 1, 2019, to Republic Services of Georgia at a projected cost of $143,264.92 with funding to be provided by various FY20 operating budgets subject to the County Attorney’s approval. (D. Austin) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Neal and seconded by Commissioner Coleman to award the Commercial Service Contract to Republic Services effective July 1, 2019, to Republic Services of Georgia at a projected cost of $143,264.92. The motion carried unanimously.

 

35.       Consider adoption of an amendment to Section 2-26-13(f) of the Public Conduct Ordinance of Glynn County to permit the use, consumption, and serving of alcoholic beverages at events at the Brunswick-Glynn County Library, and for other purposes. REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner O’Quinn to adopt an amendment to Section 2-26-13(f) of the Public Conduct Ordinance of Glynn County to permit the use, consumption, and serving of alcoholic beverages at events at the Brunswick-Glynn County Library, and for other purposes. The motion carried unanimously. Ordinance #O-2019-02

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting adjourned at 8:08 p.m.

 

 

 

                                                                                    ____________________________

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk