MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM 224

TUESDAY, APRIL 16, 2019 AT 2:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Wayne Neal, Commissioner, District 3

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

                                    Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

Discussion and consideration of voting on the following:

 

1.         Receive a presentation from Keep Golden Isles Beautiful regarding their City-Wide Cleanup (Lea King-Badyna)

 

                   Lea King-Badyna, Executive Director of Keep Golden Isles Beautiful, spoke to the Board regarding their third Annual City-Wide Cleanup that will be held on Saturday, April 27. Commissioner Booker invited the rest of the Board to join his team and attend the cleanup.

 

2.         Receive an update regarding Coastal Regional Commission’s (CRC) Grants (Shaw McVeigh)

 

                        David Boland and Shaw McVeigh, appointees to the Council of the Coastal Regional Commission, stated that Glynn County could would be eligible to receive funding for projects benefiting the community relating to homelessness, rural poverty, fractured families, at risk youth, hunger, and distressed communities, and addiction. To be eligible, each county is tasked with establishing a local committee comprised of a cross section of community life to come up with a list of projects. The Glynn County committee will be comprised of two members from each of the City Commission, County Commission, the college, ministerial association, Chamber of Commerce, and the school system. This committee will make recommendations to submit to the regional committee which will then be submitted to be evaluated by the USDA and federal agencies for possible funding.

                                Commissioner Browning had previously agreed to serve on the local committee and Commissioner Booker will be serving on the committee as well.

 

3.         Receive an update on the Neptune Park Tree Care (Danny Lippi)

 

Dave Austin, Public Works Director, stated that a total of four arborists have looked at the trees at Neptune Park, with differing opinions. The fourth arborist, Daniel (Danny) Lippi of Advanced Tree Care, Inc is a Board Certified Master Arborist, one of 18 in Florida and one of 600 in the world. He typically consults with attorneys, insurance companies, and cities to figure out what’s wrong with their trees.

Mr. Lippi stated that there are two aspects to trees, the health of the tree and the structure of the tree and they are separate components of each other. The health of the tree is gauged by looking at the foliage, and if any part of that process is compromised, it manifests in the canopy.

He stated that the veteran trees in Neptune Park are suffering from structural loss of integrity. The trees are in a phase of life termed “retrenchment”. Retrenchment occurs when after many years a tree has developed a very large, very massive canopy. The added weight and mass then reaches a threshold and the canopy begins to break or shed limbs and naturally makes itself smaller again. All tree species will eventually become too massive for themselves because trees do not stop growing. All trees do this, however live oaks do it a lot, because instead of growing vertically, they tend to grow laterally. That's how they've developed their ability to withstand storms. The consequence of that is that they get limbs that extend 50-70 feet out after a few hundred years and weigh 20,000 - 40,000 pounds.

Mr. Lippi recommends mechanical pruning of approximately 25% of the total canopy over a period of two to three years to reduce the weight because otherwise the trees are going to do it on their own. If the trees fail on their own, the wounds would be too big and it's going to be a lot more stressful for the trees.

He referenced Dr. Kim Coder of the Warnell School of Forestry at the University of Georgia by stating that old trees are burdened by their mass reach and size. Reduction of tree reach extent and mass above ground can reduce structural failure and improve transport, which means instead of having a tube that's 100 feet long for trees to move their soil nutrition, it's 50 feet long or 75 feet long. It actually helps reduce the stress on a tree.

The Board asked Mr. Austin to send Mr. Lippi’s report to them and bring the issue back to the Board. REPORT

 

4.         Discussion regarding Paulk Field and Coastal Outreach Soccer

 

Commissioner O’Quinn led the discussion and stated that Coastal Outreach Soccer provides an essential service to kids in the poorest areas of the community through their soccer program. He said parts of the Phase 1 renovations of Paulk Park were funded through a $38,500 donation from Rebuilding Glynn and Sea Island Company. These donations were given towards the field so the Coastal Outreach Soccer program could be implemented, and therefore the donation should count as a prepayment of rent on behalf of Coastal Outreach Soccer.

The hourly field rental price is $25 per hour and Coastal Outreach Soccer would need the filed for approximately 14 hours a week for 34 weeks of the year, accumulating to 476 hours a year. Rent for 476 hours a year at $25/hour would cost $11,900. The donation of $38,500 could be counted as a credit of prepaid rent over 6 years broken down as a $7,000 credit for the first 5 years and a $3,500 credit for year 6. Coastal Outreach Soccer would then be responsible for the difference of $4,900 rent for the first five years.

Commissioner O’Quinn also stated that some limitations on the credit system stating that the credit can only be applied to the Paulk field and cannot be transferred to any other field, person, or organization with a maximum $7,000 credit per year. There would be no carryover of unused credits to the following yeas and the credits would expire at the end of year six regardless of any balance remaining. If Coastal Outreach Soccer ceases the program at Paulk Park then all credits would be forfeited.

Mr. Shawn Williams, Executive Director of Coastal Outreach Soccer, stated that their program is in its fifteenth year.  He stated that as there would still be an additional commitment of $5,000 per year, the Board of Coastal Outreach Soccer would need to discuss the proposal at their meeting.

Woody Woodside, President of the Chamber of Commerce, stated that the business community would support this endeavor.

Aaron Mumford, County Attorney, recommended that the Board enter into a formal agreement with Coastal Outreach Soccer at a future Board meeting if they wished to implement the credit system outlined by Commissioner O’Quinn. REPORT

 

 

5.         Receive an update on the College Park Drainage Project (EMC Engineering)

 

Paul Andrews, County Engineer, reported that County staff and the City of Brunswick staff have been working with consultants of EMC Engineering to work towards a solution to provide drainage in the larger College Park drainage basin. He then introduced EMC engineering to provide an update on the College Park Drainage Improvements project.

 Kip Goodbread, with EMC Engineering, reported on the study area, existing conditions, storm water modeling, alternate improvements, recommended improvements for phases 1-4, and their next steps.

Mr. Andrews stated that the next steps for the Board would be to enter into a Memorandum of Agreement with the City of Brunswick to work with EMC Engineering. REPORT

 

 

6.         Discussion regarding adoption of a policy for naming Glynn County facilities

 

Lisa Gurganus, Glynn County Parks and Recreation Manager, stated that since she has worked with Glynn County, she has received several requests to name Glynn County facilities or buildings. She stated that the Leadership Team worked together to create a policy that could streamline a standard process to evaluate these requests before bringing them to the full Board for consideration.

Mr. Mumford recommended that the Board take a formal vote to adopt the policy for naming Glynn County facilities at a future Board meeting. REPORT

 

 

 

 

 

 

 

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 3:46 PM.

 

 

 

 

 

 

                                                                                    ____________________________

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk