MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, APRIL 4, 2019 AT 6:00 PM

 

PRESENT:                             Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Wayne Neal, Commissioner, District 3

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:                 Alan Ours, County Manager

                                                Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Parker Morgan spoke regarding the Captains Cove Final Plat on the agenda.

 

Jeff Kilgore spoke regarding the Captains Cove Final Plat on the agenda.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Presented a proclamation designating April 14 – 20, 2019, as Public Safety Telecommunicators week.  

 

PUBLIC HEARING – Alcoholic Beverage License

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

2.         Consider denying the application of a 2019 alcoholic beverage license to Samuel David Hamby for Charred Oak LLC DBA Charred Oak, 134 B Retreat Plz, St. Simons Island, GA. The business location does not meet the distance requirements and the zoning requirements for a lounge. (Occupation Tax/Police Chief) REPORT Clerk’s note: This item was deferred by the Board from its March 21, 2019, meeting.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to defer this application to the April 18, 2019 meeting. The motion carried unanimously.

 

A motion was made by Commissioner Brunson and seconded by Commissioner O’Quinn to award a contract to Starfire Corporation of Pennsylvania to provide a 20-25 minute fireworks show for $35,000 with funding provided by the FY19 operating budget. The motion carried unanimously.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to defer item number 7 the PetsMart Adoption Partner Agreement to allow Glynn County Animal Control to be able to participate in regular and promotional adoption days at PetsMart stores. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held March 21, 2019, and the special called meeting held March 19, 2019, subject to any necessary corrections. (D. Patel)

 

4.         Authorized the establishment of the Development Setback Line for property at 106 East Thirty-First Street, Sea Island, in accordance with Glynn County Zoning Ordinance, Section 727, “Beach and Dune Protection District.” REPORT

 

5.         Authorized the establishment of the Development Setback Line for property at 520 Ribault Lane, Sea Island, in accordance with Glynn County Zoning Ordinance, Section 727, “Beach and Dune Protection District.” REPORT

 

6.         FP3943 – Captain’s Cove: Approve a Final Plat to create a subdivision consisting of 33 residential lots, Captain’s Cove Subdivision. The property is zoned R-6 One-Family Residential and located on N. Harrington Road, St. Simons Island, Georgia. Parcel IDs: 04-05313, 04-05310, 04-05298, and 04-05297. Ron Sluder, Mortgage of America Lenders, LLC, applicant and agent for Gareth Thomas, owner. REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

7.         Approve the PetsMart Adoption Partner Agreement to allow Glynn County Animal Control to be able to participate in regular and promotional adoption days at PetsMart stores. (T. Hill) REPORT  This item was deferred from the agenda.

 

7.1       Awarded a contract to Starfire Corporation of Pennsylvania to provide a 20-25 minute fireworks show for $35,000 with funding provided by the FY19 operating budget. (T. Munson) REPORT

 

CONSENT AGENDA – Finance Committee

 

8.         Declared the unusable items listed on the attached page as surplus and approved disposing of these items in the best interest of the County. (T. Munson) (FC Vote: 3-0) REPORT

 

9.         Declared Glynn County unit 1924 as surplus, removed it from Glynn County’s inventory, and donated it to the Jekyll Island Fire Department. (R. Jordan) (FC Vote: 3-0) REPORT

 

10.       Declared the Glynn County Fire Department’s Training Trailer surplus property and authorized the Public Works Department staff to demolish and remove the debris. (R. Jordan) (FC Vote: 3-0) REPORT

 

11.       Authorized the Recreation and Parks Department to advertise a public hearing to consider implementation of a $5 non-refundable processing fee for youth athletic leagues, instructional programs, day camps, and adult athletic leagues with an effective date of July 1, 2019 and seek approval of the Board of Commissioners to approve the recommended Refund Guidelines and Procedures for Recreation and Parks activities. (L. Gurganus) (FC Vote: 3-0) REPORT

 

12.       Authorized the Recreation and Parks Department to advertise a public hearing to consider implementation of a Tennis Court Rental Agreement with associated rental fees, with an effective date of July 1, 2019 if approved. (L. Gurganus) (FC Vote: 3-0) REPORT

 

13.       Authorized a public hearing and consider the proposed rental fees for the meeting and conference rooms at the Brunswick Library as follows:

Room Rates

Area

Projected Capacity

½ Day Cost

Full Day Cost

Meeting Room 1

20

$20.00

$40.00

Meeting Room 2

30

$30.00

$60.00

Conference Room A

160

$150.00

$300.00

Conference Room B

160

$150.00

$300.00

Conference Room C

80

$80.00

$160.00

Conference Room A & B

320

$250.00

$500.00

Conference Room B & C

240

$200.00

$400.00

Conference Room A – C

400

$300.00

$600.00

Other Fees

Non-Profit Rate

(must provide proof of tax status)

15% discount

(on room rates only)

Deposit for event without alcohol

$100.00

Deposit for event with alcohol

$250.00

After hours rate

(before/after library closure)

$30 per hour

Police Officer Rental

(for event with alcohol)

$30 per hour (minimum of 3 hours)

            (G. Mullis) (FC Vote: 3-0 ) REPORT

 

14.       Accepted the settlement offer for unit 2710, a Ford F-150 XL assigned to Community Development in the amount of $18,930.75. (O. Reed) (FC Vote: 3-0) REPORT

 

15.       Authorized an increase in the revenue and expenditure budgets in the Jail Commissary Fund to cover projected remaining needs for FY19 inmate medical and prescription costs. (N. Jump) (FC Vote: 3-0) REPORT

 

16.       Authorized staff to increase P016883 issued to Datamatx, lnc. by the amount of $6,000 to cover postage for mailing tag renewal pre-bills for Glynn County with funding to be provided by the FY19 Tax Commissioner's budget for postage. (J. Chapman) (FC Vote: 3-0) REPORT

 

17.       Approved entering into instructor agreements with Alex Binkney and Jeannie Dismer to instruct swim lessons at Neptune Park Pool for Summer 2019. (L. Gurganus) (FC Vote: 3-0) REPORT

 

18.       Authorized staff to issue a purchase order to Bliss Products and Services, Inc. in the amount of $16,505 to replace sun shades at Neptune Park Fun Zone pool with funding to be provided by the Accommodation Excise Tax Fund undesignated fund balance. (L. Gurganus) (FC Vote: 3-0) REPORT

 

19.       Authorized the issuance of a purchase order for the audio/video system installation in the courthouse to Miller Electric under State Contract in the amount of $99,484.09 with funding provided by the FY19 Capital Projects Fund (1922.54720). (J. Catron) (FC Vote: 3-0) REPORT

 

20.       Authorized the issuance of a purchase order for 13 laptop computers for Police vehicles in the amount of $24,949.99 to the County’s preferred solution provider Dell with funding to be provided by the FY19 Capital Projects Fund – Police Vehicles (3225.54550). (J. Catron) (FC Vote: 3-0) REPORT

 

21.       Approved the “Tenth Amendment to Contract for Service by and between Glynn County, Georgia and Spillman Technologies, Inc.” for the purchase of Spillman’s UNIX to Linux Server Migration in the amount of $228,087 with funding to be provided by the FY19 E911 Budget and for five years of Managed Services by Solutions II for $264,025. (J. Catron) (FC Vote: 3-0) REPORT

 

22.       Approved the FirstNet Agency Subscription Agreement with AT&T. (J. Catron) (FC Vote: 3-0) REPORT

 

23.       Awarded a contract for the SPLOST 2016 North Harrington Road Drainage Project, to Griffin-Folsom Construction, LLC, of Cordele GA. in the amount of $296,600 with funding to be provided by SPLOST 2016 Fund, and the FY19 Capital Projects Fund. (D. Austin) (FC Vote: 3-0) REPORT

 

24.       Awarded a contract for the Fiscal Year 2019 Stormsewer System Cleaning Inspection and Rehabilitation Project, to Gulf Coast Underground, of Theodore AL. in the amount of $125,000 with funding to be provided by the FY19 Capital Projects Fund Budget. (D. Austin) (FC Vote: 3-0) REPORT

 

25.       Approved the amendment to the Medical Directors contract to increase the one-time payment from $3,500 to not to exceed $4,000 for the required insurance policy. (R. Jordan) (FC Vote: 3-0) REPORT

 

26.       Rejected the formal bid for physicals received from Site Med Inc. and accept the revised proposal from Site Med Inc. to provide a limited scope physical for all uniformed fire department personnel and authorize a Purchase Order to be issued in an amount of $52,635 with funding provided by FY19 approved operating budget. (R. Jordan) (FC Vote: 3-0) REPORT

 

27.       Approved the Subscription License and Services Agreement with Infor Public Sector, Inc. for DigEplan and Rythm in the amount of $21,386.17 with funding in the amount of $9,651.55 to be provided by Building Inspection funds previously committed by the Board on December 6, 2018, and funding in the amount of $11,734.62 to be provided by the General Fund Building Inspections fund balance and approve the purchase of Professional Services from TruePoint Solutions in the amount of $96,200 with funding provided by the General Fund Building Inspections fund balance. (P. Thompson) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve all items on the consent agenda except item 6 which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

6.         FP3943 – Captain’s Cove: Approve a Final Plat to create a subdivision consisting of 33 residential lots, Captain’s Cove Subdivision. The property is zoned R-6 One-Family Residential and located on N. Harrington Road, St. Simons Island, Georgia. Parcel IDs: 04-05313, 04-05310, 04-05298, and 04-05297. Ron Sluder, Mortgage of America Lenders, LLC, applicant and agent for Gareth Thomas, owner. REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

                                Pamela Thompson, Director of Community Development, reviewed the history of Captain’s Cove. She stated that a preliminary plat was submitted in October 2014 and approved in March 2015. The construction plans were approved in October 2017 and the initial final plat was denied in September 2018. She reviewed the Development Review Team’s (DRT) comments and stated that all items on the punch list were addressed as of April 3, 2019. She then outlined the difference between Performance Bonds and Warranty Agreements/Maintenance Bonds.

                                Ms. Thompson stated that the recommended motion from staff reads as: I move to approve FP3943 with the following condition added to the plat: No more than two building permits will be issued for property in Captain’s Cove until a permanent fence has been constructed to close the temporary construction entrance onto Frederica Road. She then showed a brief drone video of Captain’s Cove.

                                Stacey Culbreath, Assistant County Engineer, was present and answered questions related to drainage from the Board.  The Board asked if Ron Sluder would agree to a two-year warranty agreement for Captain’s Cove. Mr. Sluder stated that they would not have a problem with that.

                                Dave Austin, Public Works Director, was also present to address questions regarding drainage from the Board.

 

A motion was made by Commissioner Murphy  and seconded by Commissioner Booker to approve FP3943 to create a subdivision consisting of 33 residential lots with the understanding that an executed warranty agreement is approved and accepted by the County Attorney and the Community Development Department and with the following conditions added to the plat: no more than two building permits will be issued for property in Captain’s Cove until a permanent fence has been constructed to close the temporary construction entrance onto Frederica Road. The motion carried 6-1 with Commissioner Coleman opposed.

 

GENERAL BUSINESS

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting adjourned at 6:50 p.m.

 

 

 

                                                                                    ____________________________

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk