SPECIAL CALLED MEETING
GLYNN COUNTY BOARD OF COMMISSIONERS
W. HAROLD PATE BUILDING
1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM 224
TUESDAY, MARCH 19, 2019 AT 2:00 PM
PRESENT: Michael Browning, Chairman, District 1
Bill Brunson, Vice Chairman, District 4
Dr. Peter Murphy, Commissioner, District 2
Wayne Neal, Commissioner, District 3
Allen Booker, Commissioner, District 5
David O’Quinn, Commissioner, At Large Post 1
Bob Coleman, Commissioner, At Large Post 2
ALSO PRESENT: Alan Ours, County Manager
Aaron Mumford, County Attorney
Dhwani Patel, County Clerk
Discussion and consideration of voting on the following:
1. Receive an update from Host Compliance regarding short term rentals
Paul Hetherington, Chief Commercial Officer, of Host Compliance began his presentation with a brief background of their company. He stated that since their last presentation, STR Helper, another company that helps local government manage short-term rentals in their areas, has merged with Host Compliance. Mr. Hetherington then outlined the various services that Host Compliance provides including mobile registration, address identification, compliance monitoring, rental activity monitoring, and a dedicated hotline. Once a short term rental has been identified, Host Compliance would be able to assist in determining possible back taxes owed on the property.
The Board discussed which of the services Host Compliance provides would be most beneficial for Glynn County. Aaron Mumford, County Attorney, stated that the services they provide would only be as beneficial as an ordinance that would support them. The Board asked the County Attorney to check Host Compliance’s references and begin drafting an ordinance addressing short term rentals. Mr. Mumford stated that he would work with Host Compliance in drafting a contract with them and bring it back to the Board for their approval. REPORT
2. Receive an update from One Hundred Miles regarding Shorebirds on the Georgia Coast
Dr. Abby Sterling, Manoment and Shorebird Biologist, and Scott Coleman, the Ecological Manager for Little St. Simons Island and a Board member for One Hundred Miles, presented about the habitat that Glynn County provides to shorebirds throughout the hemisphere. Dr. Sterling stated that this past October the Georgia barrier islands were designated a landscape of hemispheric important for shorebirds and provided a background on shorebirds. She stated that birds stop in Georgia to feed and rest as they migrate from the southern end of South America and make their way towards to the Arctic tundra.
She also outlined the purpose of the Western Hemisphere Shorebird Reserve Network (WHSRN) which launched in 1986 to conserve shorebirds and their habitats through a network of key sites across the Americas and the GA Shorebird Alliance which gathered in 2012 to coordinate monitoring, research and management to promote shorebird conservation and habitat management for them. She also stated that the Georgia Barrier Islands were designated the 100th WHSRN site.
Mr. Coleman reported that birding is a big business with Audubon estimating that $17.3 billion dollars were spent on wildlife watching trip expenses in the United States. He also stated that more site partners are welcome and the Glynn County Board of Commissioners can join by writing a one page letter to the WHSRN Council and adopting a local resolution. REPORT
3. Receive an update on the OneGeorgia Beach Restoration Grant Project (Applied Technology and Management)
Heath Hansel, Coastal Engineer with ATM and a Project Manager for the St. Simons Shoreline Improvements OneGeorgia Beach Resiliency Grant project, outlined the tasks they have completed including data review and acquisition, holding a public workshop, the preliminary deisgn, and the pre-application meetings for the required state and federal permitting. He reported that the state and federal permitting is currently in the works and they have begun working on the detailed design.
Michael Mann, Project Manager, then outlined the five recommended phases for permitting. He also listed their immediate next steps for the project. REPORT
4. Receive an update on the Public Safety Building Structural Upgrades
Dave Austin, Public Works Director, reported that Cranston Engineering Group of Buffton, South Carolina was selected for the evaluation on the Glynn County Public Safety and Emergency Operation Center. The firm gathered information from existing drawings and conducted a thorough building inspection to analyze the existing structure to current code requirements for gravity and wind loads. Structural deficiencies noted the maximum wind speed the building can resist is 110 miles per hour (mph). The Public Safety Building is an essential facility, it is considered a Risk Category IV building as defined by IBC 2015 and is required to resist 142 mph ultimate three second wind gusts which are the most stringent wind speeds for this location. He recommended going out for bid for structural improvements that will upgrade the building to withstand 142 MPH winds.
The consensus of the Board was to take the project out to bid. REPORT
5. Receive an update on the SPLOST 2016 Projects
Dave Austin, Public Works Director, reported that Glynn County has the 34 SPLOST 2016 projects. He stated that the Public Works department is managing 23 projects, the Community Development department is managing 10 projects, and the Assistant County Manager is managing one project. Out of Public Work’s 23 projects, nine are complete, five are under construction, two are waiting to be bid, four are under design, one has the design completed and is on hold, and two are to be scheduled. He then went into further detail about each of Public Work’s projects.
Mr. Austin stated that a design for the Animal Control facility had been completed. However, the estimated cost of the facility exceeds the $1.5 budgeted for it in SPLOST 2016. The Board requested a detailed presentation on the Animal Control facility at their next work session.
Paul Andrews, County Engineer, updated the Board on the College Park Drainage project. REPORT
6. Discussion regarding changing the Mail Order requirement for 90-day maintenance prescriptions
Alan Ours, County Manager, reported that in the fall of each year county staff meets with the County’s insurance broker to discuss the annual health insurance renewal and whether or not to recommend any plan changes. Each year the County’s Insurance Broker Shaw Hankins reviews opportunities to reduce costs for health insurance and prescription drugs. In 2018 a recommendation was made to require county employees to utilize a mail order service for a 90-day supply of prescription drugs. It was estimated that this change would result in annual savings of approximately $55,000. The estimate of savings was based on the number of 90-day prescriptions filled in 2018. In 2018, a total of 2,620 90-day prescriptions were filled at a retail pharmacy for a total cost of $278,915. On average there is a twenty percent savings by using mail order for prescription drugs.
The Board approved the recommended change at its August 16, 2018, meeting, which was implemented beginning January 1, 2019. The process to follow to use the mail order service became challenging to some county employees. As a result, a number of employees switched back to a 30-day supply of their prescription so they could continue to utilize the service of a local pharmacy and not have to use the mail order pharmacy.
This resulted in a higher cost to employees since they would be paying three co-pays over three months instead of two co-pays for a 90-day supply. In addition, local pharmacies voiced their concern over loss revenue resulting in the switch to mail order for a 90-day supply. As a result of a number of county employees switching back to a 30-day prescription, the estimated expenditure for 90-day mail order is now approximately $93,000, which could be reduced if more employees switch back to a 30-day prescription. The new projected savings is $20,000, which is based on mail order prescriptions costing 20% less than retail. The projected savings will increase if more employees switch back to the 90-day prescription via mail order.
Tammi Starkey, Vice President of Consulting Services for ShawHankins, was present and answered questions from the Board about the change. The Board discussed the problems with new mail order requirement including customer service problems with the vendor. The consensus of the Board was to implement small changes to address the problems raised and continue the program for 60 more days. REPORT
EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION
The Board did not hold an executive session during this meeting.
There being no further business, the meeting was adjourned at 4:33 p.m.
Michael Browning, Chairman
Board of Commissioners
Glynn County, Georgia
Dhwani Patel, County Clerk