MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MARCH 7, 2019 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Wayne Neal, Commissioner, District 3

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to add item 3.1 to the published consent agenda to adopt a Resolution opposing House Bill 302, preemption of local building standards. The motion carried unanimously.

 

1.         Recognized 4-H youth for their achievements at the South-East District Competition.

 

CONSENT AGENDA – General Business

 

2.         Approved the minutes of the regular meeting held February 21, 2019, and the special called meetings held February 19, 2019, and February 28, 2019, subject to any necessary corrections. (D. Patel)

 

3.         Approve Change Order #2 for the SPLOST 2016 Frederica Road Resurfacing Project to East Coast Asphalt, LLC. of Douglas Georgia, in the amount of $52,730 for a new contract amount of $1,997,047.12 with funding from SPLOST 2016. (D. Austin) REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

3.1       Adopted a Resolution opposing House Bill 302, preemption of local building standards. REPORT Resolution #R-01-19

 

CONSENT AGENDA – Finance Committee

 

4.         Approved returning the vehicle donated by Darien Police Department for Deputy Ryan Alexander's use to the Darien Police Department. (N. Jump) (FC Vote: 3-0) REPORT

 

5.         Amended the Vehicle Transfer agreement with the Glynn County Board of Education to add five additional Ford Crown Victoria sedans. (D. Austin) (FC Vote: 3-0) REPORT

 

6.         Approved a request for refund by Angela G. Tucker for solid waste overcharge on years 2014 and 2015 in the amount of $250.00. (J. Chapman) (FC Vote: 3-0) REPORT

 

7.         Denied a request from David L. Patterson to waive penalties and interest from a late property tax payment to refund $2,860.88 for 2017 taxes on Parcel IDs: 04-03796, 04-03795 and 04-03794. (J. Chapman) (FC Vote: 3-0) REPORT

 

8.         Denied a request from Kimberly Dawn Digre to waive penalties and interest from a late property tax payment to refund $16.17 for 2018 taxes on Parcel ID: 03-01779. (J. Chapman) (FC Vote: 3-0) REPORT

 

9.         Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, February 7, 2019 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

10.       Accepted the 2018 Performance Partnership Grant funds in the amount of $30,512 from the Office of Homeland Security/Georgia Emergency Management Agency. (T. Munson) (FC Vote: 3-0) REPORT

 

11.       Accepted the 2019 Georgia County Internship Grant and to amend the FY19 Budgets for GIS, Parks and Recs, Public Works, and Animal Control, each in the amount of $2,173. (T. Munson) (FC Vote: 3-0) REPORT

 

12.       Adopted the Resolution to amend the FY18/19 Budget. (T. Munson) (FC Vote: 3-0) REPORT Resolution #R-02-19

 

13.       Accepted the L4GA Grant between the Glynn County School System and the Marshes of Glynn Libraries and increase the Library FY19 revenue and expenditure budgets in the amount of $11,000 each. (G. Mullis) (FC Vote: 3-0) REPORT

 

14.       Exercised the first option year for landfill monitoring services with Advanced Environmental Management Inc in the in the amount of $17,800 with funding to be provided by the FY2020 Solid Waste Disposal Fund. (P. Andrews) (FC Vote: 3-0) REPORT

 

15.       Approved the Amendment to Installation and Services Agreement with Comcast Cable Communications Management, LLC for Blythe Island Regional Park (BIRP) to extend the current agreement through July 18, 2019 and to add six automatic renewal periods. (L. Gurganus) (FC Vote: 3-0) REPORT

 

16.       Approved the Memorandum of Understanding with Witt Consulting, Inc. d/b/a Savannah Swim team for use of the Aquatic Center at Howard Coffin Park at a cost of $1,500 per month effective April 1, 2019. (L. Gurganus) (FC Vote: 2-1-0) REPORT

 

17.       Approved the Officials Agreement with Golden Isles Officials Association to provide officiating services for Glynn County Recreation and Parks spring youth soccer season for the 2019 season in an amount not to exceed $2,800 with funding to be provided by the FY19 Operating Budget.(L. Gurganus) (FC Vote: 3-0) REPORT

 

18.       Approved the Blythe Island Regional Park (BIRP) Campground Host Agreement with Otis Hartley. (L. Gurganus) (FC Vote: 3-0) REPORT

 

19.       Approved the quote, end-user license agreement and warranty agreement for the purchase of the Purvis Fire Station Alerting System for $162,908.35 with funding to be provided by the FY19 Capital Projects Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

20.       Approved the quote and Ninth Amendment to Contract for Service by and between Glynn County, Georgia and Spillman Technologies, Inc. for the interface to Purvis Fire Station Alert System in the amount of $30,000 with funding to be provided by the FY19 Capital Projects Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

21.       Approved Concession License Agreements with TNR Investments LLC dba Sunset Slush of SSI as the concession operator for Coast Guard Park and Beach Concessions (RFQ # 1107 for $10,509), Massengale Park and Beach Concessions (RFQ # 1108 for $5,009), and Neptune Park Fun Zone Concessions (RFQ # 1109 for $9,009). (L. Gurganus) (FC Vote: 3-0) REPORT

 

22.       Approved Change Order No. 012 from Benning Construction Company for a total of $6,268.41 for a new contract amount of $2,526,264.81 with funding to be provided by the Capital Outlay Grant from the Georgia Public Library Service and the Glynn County FY19 Capital Projects budgeted debt. (G. Mullis) (FC Vote: 3-0) REPORT

 

23.       Awarded a contract for the Fancy Bluff Creek Burnett Creek and Dillard Creek Bridge Repair Project, to E&D Contracting Services of Savannah GA, the lowest responsive and responsible bidder, with funding to be provided by the FY19 Capital Projects Fund in the amount of $218,875, with an additional amount of $50,000 for project contingency, for a total of $268,875. (D. Austin) (FC Vote: 3-0) REPORT

 

24.       Awarded a contract for the Gateway Center Boulevard Sidewalk Project to Swindell Construction Company in the amount of $148,080 with funding to be provided by SPLOST 2016. (P. Thompson) (FC Vote: 3-0) REPORT

 

25.       Awarded a contract for the LMIG 2019 Road Resurfacing Project to East Coast Asphalt, LLC., Douglas, GA, in the amount of $4,108,527 with funding in the amount of $621,458.22 to be provided by the Georgia Department of Transportation LMIG 2019 and $3,487,068.78 to be provided by SPLOST 2016. (D. Austin) (FC Vote: 3-0) REPORT

 

26.       Approved the purchase of Tridium Software upgrade and maintenance from Ameresco Inc. utilizing Sole Source documentation in the amount of $63,050 with funding to be provided by the FY19 Capital Projects Fund and the FY19 Facilities Maintenance Operating Budget. (D. Austin) (FC Vote: 3-0) REPORT

 

27.       Awarded the bid for Phase 2 of the Tax Commissioner’s Office Renovation Project to Altamaha Building Systems, Inc., Baxley, GA, and authorize issuance of a purchase order in the amount of $268,400 with funding in the amount of $192,023.15 to be provided by the Capital Projects Fund FY 19 Tax Commissioner Office Renovation budget and $76,376.85 to be provided by the Capital Projects Fund undesignated fund balance and increase the project budget by $76,376.85. (D. Austin) (FC Vote: 3-0) REPORT

 

28.       Increase the budget for the SPLOST 2016 Village Drainage Improvement Project in the amount of $4,358 with funding to be provided by additional project budget from SPLOST 2016 Pepper Creek Drainage Project. (D. Austin) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

29.       Awarded the bid for the base year to Estate Management Service, Inc. of Brunswick, GA for maintenance of the two South Harrington Park ponds at a cost of $5,858.40 with funding provided by the FY19 SSI Parks Maintenance operations budget. (D. Austin) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve all items on the consent agenda except items 3 and 28, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

3.         Approve Change Order #2 for the SPLOST 2016 Frederica Road Resurfacing Project to East Coast Asphalt, LLC. of Douglas Georgia, in the amount of $52,730 for a new contract amount of $1,997,047.12 with funding from SPLOST 2016. (D. Austin) REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Brunson to approve Change Order #2 for the SPLOST 2016 Frederica Road Resurfacing Project to East Coast Asphalt, LLC. of Douglas Georgia, in the amount of $52,730 for a new contract amount of $1,997,047.12 with funding from SPLOST 2016. The motion carried unanimously.

 

28.       Increase the budget for the SPLOST 2016 Village Drainage Improvement Project in the amount of $4,358 with funding to be provided by additional project budget from SPLOST 2016 Pepper Creek Drainage Project. (D. Austin) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Coleman to increase the budget for the SPLOST 2016 Village Drainage Improvement Project in the amount of $4,358 with funding to be provided by additional project budget from SPLOST 2016 Pepper Creek Drainage Project. The motion carried unanimously.

 

GENERAL BUSINESS

 

30.       Consider approving the Memorandum of Understanding with Coastal Outreach Academies, Inc. d/b/a Coastal Outreach Soccer for use of the soccer field at Paulk Park at a cost of $25 per hour. (L. Gurganus) (FC Vote: 2-0-1) REPORT

 

A motion was made by Commissioner Booker and seconded by Commissioner O’Quinn to defer the Memorandum of Understanding with Coastal Outreach Academies indefinitely. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve the executive session minutes of February 7, 2019. The motion carried unanimously.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to accept the County Attorney’s recommendations regarding pending litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 7:31 p.m.

 

 

 

                                                                                    ____________________________

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk