MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, FEBRUARY 7, 2019 AT 6:00 PM

 

PRESENT:                             Michael Browning, Chairman, District 1

Bill Brunson, Vice Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Wayne Neal, Commissioner, District 3

Allen Booker, Commissioner, District 5

David O’Quinn, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:                 Alan Ours, County Manager

                                                Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Monica Smith spoke regarding the two Community Housing Investment Program (CHIP) Grants on the agenda.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

Commissioner Browning welcomed the members of the 2019 Citizens Academy.  

 

PUBLIC HEARING – Alcoholic Beverage License

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

1.         Consider the issuance of a 2019 alcoholic beverage license and a 2019 off-premises catering alcoholic beverage license to Matthew Sligh for Sligh Holdings, LLC DBA Barrel and Boarding Tasting Room, 251 Skiff Landing Rd., St Simons Island, GA. The licenses are to sell distilled spirits, malt beverages and wines for consumption on premises of a restaurant and at off-premises authorized catered functions. Sunday sales permitted. Matthew Sligh, licensee. (Occupation Tax/Police Chief) REPORT

 

Matthew Sligh was present at the meeting as required by ordinance. Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, and Julian Smith spoke in favor. No one spoke in opposition.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Booker to approve the alcoholic beverage license. The motion carried unanimously.

 

2.         Consider the issuance of a 2019 provisional alcoholic beverage licenses to Blake D. Merrill for 1226 Ocean LLC DBA Barrier Island Brewing, 1226 Ocean Blvd. Unit 1, St. Simons Island, GA. This is for provisional licenses for a restaurant operating as a brewpub to sell distilled spirits; malt beverages and wines at retail for consumption on premises, to sell malt beverages manufactured on premises at retail by the package for consumption off the premises and at off premise authorized catered functions. Sunday sales permitted. The provisional license does not entitle the applicant to sell alcoholic beverages until all necessary work at the premises has been inspected and approved by the County, a certificate of occupancy issued and the alcoholic beverage license issued by the License Officer. Blake D. Merrill, licensee. (Occupation Tax/Police Chief) REPORT

 

Blake D. Merrill was present at the meeting as required by ordinance. Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, and Julian Smith spoke in favor. No one spoke in opposition.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Booker to approve the alcoholic beverage license. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held January 17, 2019, and special called meeting held January 15, 2019, subject to any necessary corrections. (D. Patel)

 

4.         Approved Change Order No. 011 from Benning Construction Company for the approved Brunswick Library Renovation project for a total of $1,950.48 for a new contract amount of $2,519,996.40 with funding from the Capital Outlay Grant from the Georgia Public Library Service and the Glynn County FY19 Budgeted Debt. (G. Mullis) REPORT

 

5.         Appointed Catina Lewis, Administrative Secretary II in the Recreation and Parks Department, to serve as the Non-Public Safety/Non-Public Works Employee Representative on the Glynn County Pension Committee.  The term begins immediately and ends December 31, 2020.  (O. Reed) REPORT

 

6.         Appointed Frank Fortner, Fleet Maintenance Supervisor, to serve as the Public Works Employee Representative on the Glynn County Pension Committee.  The term begins immediately and ends December 31, 2020.  (O. Reed) REPORT

 

7.         FP3899 – Tabby Place, Phase 3, Final Plat:  Approve a Final Plat to create 22 lots in the existing Tabby Place Subdivision. The 22 lots and common area #7 are within Tabby Place, Phase 3. The property is zoned R-6 One-Family Residential. Property is located at 115 Tabby Place Drive, St. Simons Island, Georgia.  Parcel ID Number 04-05290.  Olde Plantation Group, LLC, owner and applicant. (P. Thompson) REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

8.         Appointed Commissioner O’Quinn to serve the unexpired term of Commissioner Stambaugh which begins immediately and ends June 13, 2019, and a new four-year term on the Board of Directors of the Glynn-Brunswick Land Bank. The four-year term begins June 13, 2019 and ends June 13, 2023.

 

9.         Approved Change Order #1 for the SPLOST 2016 Frederica Road Resurfacing Project to East Coast Asphalt, LLC. of Douglas Georgia, in the amount of $72,487.52 for a new contract amount of $1,944,317.12 with funding from SPLOST 2016. (D. Austin) REPORT

 

CONSENT AGENDA – Finance Committee

 

10.       Authorized the Board Chairman and/or County Manager to approve the filing of grant applications for Glynn County during calendar year 2019. (T. Munson) (FC Vote: 3-0) REPORT

 

11.       Approved an increase in revenues and expenditures for State Court fines and for State Court Public Defenders in the FY19 budget in the amount of $70,000. (T. Munson) (FC Vote: 3-0) REPORT

 

12.       Accepted the $2,484 donation from the Glynn County Heart Association to purchase an AED for Blythe Island Regional Park and increased the Recreation and Parks FY2019 revenue and expenditures budget by $2,484 each. (L. Gurganus) (FC Vote: 3-0) REPORT

 

13.       Accepted the donation from the Glynn County Heart Association in the amount of $7,449.00 to be used for the purchasing of automated external defibrillators and increased the FY2018/2019 EMS budget revenues and expenditures in said amount. (R. Jordan) (FC Vote: 3-0) REPORT

 

14.       Accepted the $3,000 donation from Pinova, Inc. and increased the FY19 Emergency Medical Services revenues and expenditures by $3,000 each. (R. Jordan) (FC Vote: 3-0) REPORT

 

15.       Approved the Collateral Assignment for property located on 3908 Hill Street, Brunswick, GA 31520 owned by Ms. Judith Bens, a Glynn County resident. This property was repaired and renovated with funding from the Community Housing Investment Program (CHIP) grant. (T. Munson) (FC Vote: 3-0) REPORT

 

16.       Approved the attached Memorandum of Understanding with Social Opportunities & Active Recreation, Inc. (SOAR), and issued payment for $10,000 to Special Olympics of Georgia in support of the local Special Olympics Program for FY20 which will begin on 7/1/19. (T. Miller) REPORT

 

17.       Exercised the 2nd year extension option with Ameris Bank for the County’s banking services at no cost to Glynn County. (T. Munson) REPORT

 

18.       Approved the contract Medical Director services of Todd Lucas M.D. with funding to be provided by the EMS/Rescue operating budget. (R. Jordan) (FC Vote: 3-0) REPORT

 

19.       Approved the issuance of a Purchase Order for one 2019 Chevy Silverado Extended Cab 4 Wheel Drive truck for a total of $29,893 to Langdale Chevrolet with funding to be provided by the Capital Projects Fund fund balance. (L. Gurganus) (FC Vote: 3-0) REPORT

 

20.       Approved the proposed changes to the Purchasing Card Policy/ User Manual. (T. Munson) (FC Vote: 3-0) REPORT

 

21.       Approved the proposed changes to the Travel Policy. (T. Munson) (FC Vote: 3-0) REPORT

 

22.       Approved the new Georgia Department of Community Affairs (DCA) Community Housing Investment Program (CHIP) Grant Loan and Grant Agreements in the amount of $51,853, for the property located on 3907 Hill Street, Brunswick, GA 31520 owned by Ms. Alice Johnson, a Glynn County resident and rescinding approval of documents dated June 7, 2018, and replace with these documents. (T. Munson) (FC Vote: 3-0) REPORT

 

23.       Approved the submittal of the Communities of Coastal Grant application. (T. Munson) (FC Vote: 3-0) REPORT

 

24.       Approved a contract with Municode Code Corporation for hosting and codification of the Code of Ordinances plus Subdivision Regulations and Zoning Ordinances in an amount not to exceed $13,000 with recurring annual cost of $12,000 with funding provided by FY19 IT Capital Projects Fund Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

25.       Approved the First Amendment to Software as a Service Agreement with Tyler Technologies’ API toolkit for eWarrant for $5,740 and issuance of a purchase order utilizing sole source documentation with funding to be provided by the FY19 IT Operating Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

26.       Awarded a contract for the Neptune Park Picnic Area Redesign to EMC Engineering, of Brunswick, GA, in the amount of $11,500 with funding to be provided by the Accommodation Excise Tax Fund fund balance. (D. Austin) (FC Vote: 3-0) REPORT

 

27.       Authorized the write-off of uncollectible receivables from the Glynn County Board of Education in the amount of $7,650 with funding to come from the County Manager’s FY18 General Fund Contingency and increased revenues and expenditures in the E911 fund by said amount. (T. Munson) (FC Vote: 3-0) REPORT

 

28.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, January 10, 2019 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve all items on the consent agenda except item 7, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

7.         FP3899 – Tabby Place, Phase 3, Final Plat:  Approve a Final Plat to create 22 lots in the existing Tabby Place Subdivision. The 22 lots and common area #7 are within Tabby Place, Phase 3. The property is zoned R-6 One-Family Residential. Property is located at 115 Tabby Place Drive, St. Simons Island, Georgia.  Parcel ID Number 04-05290.  Olde Plantation Group, LLC, owner and applicant. (P. Thompson) REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Booker to approve the Final Plat to create 22 lots in the existing Tabby Place Subdivision. The motion carried unanimously.

 

GENERAL BUSINESS

 

29.       Consider increasing the Juvenile Court’s FY18/19 expenditure budget for legal fees in the amount of $137,743 and increasing the State Court FY18/19 revenue budget by $137,743. (G. Rountree) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to increase the Juvenile Court’s FY18/19 expenditure budget for legal fees in the amount of $137,743 and increasing the State Court FY18/19 revenue budget by $137,743. The motion carried unanimously.

 

30.       Consider an amendment to Section 2-3-3, 2-3-5, and 2-3-22 of the Liquor, Malt Beverage, and Wine Ordinance to permit the sale of wine by the bottle for consumption off the premises at wine specialty shops. (P. Murphy) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Murphy to approve an amendment to Section 2-3-3, 2-3-5, and 2-3-22 of the Liquor, Malt Beverage, and Wine Ordinance to permit the sale of wine by the bottle for consumption off the premises at wine specialty shops. The motion carried 6-1 with Commissioner Coleman opposed. Ordinance #O-2019-01 Clerk’s note: The “Explanation of Changes” for Section 2-3-3(h)(iii) on the support documentation presented at the meeting contained a typographical error which showed an incorrect version of 2-3-3(h)(iii) prior to the amendment. A corrected “Explanation of Changes” for that subsection is attached to these minutes to preserve a record of 2-3-3(h)(iii) as it existed prior to the amendment.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Coleman and seconded by Commissioner Booker to adjourn to executive session to discuss pending litigation. The motion carried with Commissioner O’Quinn, Commissioner Booker, Commissioner Brunson, Commissioner Browning, and Commissioner Neal voting in favor. Commissioner Murphy and Commissioner Coleman did not indicate their vote.

 

BACK IN SESSION

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to adjourn executive session and enter regular session. The motion carried with Commissioner O’Quinn, Commissioner Booker, Commissioner Brunson, Commissioner Browning, Commissioner Neal, and Commissioner Murphy voting in favor. Commissioner Coleman did not indicate his vote.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve the executive session minutes of December 6, 2018. The motion carried 5-0-2 with Commissioner O’Quinn and Commissioner Neal abstaining.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to accept the County Attorney’s recommendations regarding pending litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 7:48 p.m.

 

 

 

                                                                                    ____________________________

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk