MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, DECEMBER 6, 2018 AT 6:00 PM

 

PRESENT:                             Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:                 Alan Ours, County Manager

                                                Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Tony Burch spoke regarding the effect a ferry service attached to the St. Simons Island and Jekyll Island piers would have on fishing conducted on the pier.

 

Jeff Kilgore spoke regarding item numbers 7, 17, 21, and 41 on the agenda and requested that they be looked at in greater detail.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Recognize Eugene A. Kelly, CFA, of Marshwinds Advisory Company for 29 years of service as the Investment Manager for the Glynn County Defined Benefit Pension Plan.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to defer recognizing Eugene A. Kelly, CFA, of Marshwinds Advisory Company for 29 years of service as the Investment Manager for the Glynn County Defined Benefit Pension Plan. The motion carried unanimously.

 

39.       Consider accepting the 2018 Federal Lands Access Program (FLAP) Grant in the amount of $1,342,741 from the U.S. Department of Transportation (DOT) Federal Highway Administration (FHWA) to help fund the Frederica Road Realignment project. The local match distribution of $543,145 is broken down as follows: Glynn County ($50,000), National Park Services ($47,699), and Christ Church ($445,446); and amend the Glynn County Public Work’s FY19 revenue and expenditure budgets in the amount of $1,292,741. (T. Munson) REPORT This item was moved before the Public Hearing portion of the agenda.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to defer accepting the 2018 Federal Lands Access Program (FLAP) Grant in the amount of $1,342,741 from the U.S. Department of Transportation (DOT) Federal Highway Administration (FHWA) to help fund the Frederica Road Realignment project. The local match distribution of $543,145 is broken down as follows: Glynn County ($50,000), National Park Services ($47,699), and Christ Church ($445,446); and amend the Glynn County Public Work’s FY19 revenue and expenditure budgets in the amount of $1,292,741. The motion carried unanimously.

 

40.       Consider approval of a Memorandum of Understanding and Real Property Exchange Agreement with Church Wardens and Vestrymen of the Episcopal Church of the Town of Frederica, called Christ Church pertaining to the realignment of a portion of Frederica Road. REPORT This item was moved before the Public Hearing portion of the agenda.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to defer approval of a Memorandum of Understanding and Real Property Exchange Agreement with Church Wardens and Vestrymen of the Episcopal Church of the Town of Frederica, called Christ Church pertaining to the realignment of a portion of Frederica Road. The motion carried unanimously.

 

PUBLIC HEARING – Alcoholic Beverage License

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

2.         Consider the issuance of a 2018 alcoholic beverage license to Brenda Neuberger, Vesta Hospitality, LLC DBA Embassy Suites Hotel, 500 Mall Blvd. Brunswick, GA. The license is to sell packaged malt beverages and wines only not for consumption on premises of a hotel retail shop. Sunday sales permitted. Brenda Neuberger, licensee. (Occupation Tax/Police Chief) REPORT

 

Brenda Neuberger was present at the meeting as required by ordinance. Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the alcoholic beverage license. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

3.         ZM3885 – Lake Maryanne Subdivision: Consider a rezoning request to make a revision to amend the existing Lake Maryanne Community Planned Development (PD), ZM-2007-02. The revision would allow for the keeping of horses and livestock as a permitted use within all parcels in the Lake Maryanne Subdivision. Structures and enclosures for horses and livestock would be allowed as accessory uses within all parcels in the Lake Maryanne Subdivision. The 89.93-acre Lake Maryanne Subdivision is located approximately one-mile north of the Camden County – Glynn County line and is to the east of US 17. Parcel IDs: 03-17630, 03-23474, 03-23475 & 03-23476. Melinda Bruley White, agent, for Donna Gowen Poe and Howard A. Poe, applicants and owners within the Lake Maryanne Subdivision. REPORT

 

Stefanie Lief, Planning Manager, reported the request for rezoning. Ms. Lief stated that the applicant would like to amend the ZM-2007-02 PD text to allow for the non-commercial keeping of horses and livestock as a permitted use within the Lake Maryanne subdivision. She said that the 17 residential parcels with the Lake Maryanne subdivisions are owned by 5 owners. The applicant owns 4 parcels within Lake Maryanne. Lake Maryann LLC owns the 2 parcels containing the private roads and lake with the subdivision and all of the other owners in the subdivision have provided signed letters of support for the rezoning application. The Mainland Planning Commission recommended approval of the application.

This item was opened for public comment, and Julian Smith spoke in favor. Robert Taylor spoke in opposition. Commissioners were concerned with the keeping of livestock as a permitted use under this request and recommended deferral of the item until an agreement could be worked out between the neighbors.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to defer this item to the December 20, 2018 meeting. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held November 15, 2018, the special called meeting held October 17, 2017, October 26, 2017, and November 20, 2018, and the joint City/County meeting held November 20, 2018, subject to any necessary corrections. (D. Patel)

 

5.         Established the Development Setback Line for The King and Prince Beach & Golf Resort in accordance with Glynn County Zoning Ordinance, Section 727, “Beach and Dune Protection District. (P. Thompson) REPORT

 

6.         Approved the Proposal for Coastal Engineering Services from Applied Technology and Management to perform consulting duties prescribed in the Memorandum of Understanding with the OneGeorgia Authority, the funding Mechanism for the Georgia Department of Community Affairs, for beach restoration activities in an amount not to exceed $251,500 with funding to be provided by the Capital Projects Fund and reimbursed by the OneGeorgia Authority grant. (K. Downs) REPORT

 

7.         Approve the hiring of two temporary full-time employees for the Board of Elections (BOE) for the span of one calendar year to scan registration cards into their electronic system and increase the BOE FY19 budget in the amount of $40,716 with funding to be provided from the County Manager's Contingency Fund. (A. Ours) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

8.         Awarded the bid for the annual employee gift cards to Winn-Dixie in the amount of $41,562.50 and authorized the Purchasing Agent to sign the purchase order on behalf of the Board of Commissioners. (O. Reed) REPORT

 

9.         Approved Change Order No. 009 from Benning Construction Company for the approved Brunswick Library Renovation project for a total of $12,031.08 for a new contract amount of $2,517,395.76 with funding from the Capital Outlay Grant from the Georgia Public Library Service and the Glynn County FY19 Budgeted Debt. (G. Mullis) REPORT

 

10.       Accepted the FY 2018 Georgia Emergency Management and Homeland Security Agency (GEMHSA) sub-grant for $55,812 for use by the Glynn County Police Department to acquire and sustain equipment used by the department’s Chemical Biological Radiological Nuclear Explosive (CBRNE) Team; and, amended the Police Department’s FY19 budget in the amount of $55,812, subject to the approval of the County Attorney. Grant #EMW-2018-SS-00067-S01. (T. Munson) REPORT

 

CONSENT AGENDA – Finance Committee

 

11.       Approved the Blythe Island Regional Park Campground Host Agreement with Janice Tyler. (L. Gurganus) (FC Vote: 3-0) REPORT

 

12.       Approved the new instructor agreement template and “Exhibit A” template for all current and new program instructors beginning January 1, 2019; and the execution of new instructor agreements with current program instructors including Dixie Howell (Tai Chi and Active Adult Fitness Classes), Frank Solana (Tennis Lessons), Mary Brooke Kersey (Tennis Lessons), and Judie Wallace (Clogging). (L. Gurganus) (FC Vote: 3-0) REPORT

 

13.       Accepted the donation of police uniforms from the Forsyth County Sheriff’s Office. (J. Powell) (FC Vote: 3-0) REPORT

 

14.       Accepted the donation of trained Police Service Dog Rex from Jose Orantes and added Rex to the Glynn County Police Department’s (GCPD) K9 program. (J. Powell) (FC Vote: 3-0) REPORT

 

15.       Approved the lease with NextEdge Networks, LLC for installation of Sensor at the Neptune Pool for a period of 5 years at $1500 per year, renewable for 3 additional 5 year periods at a rate increase of 2% per year. (J. Catron) (FC Vote: 3-0) REPORT

 

16.       Accepted the settlement offer for unit 3043, a Dodge Charger assigned to the Police Department in the amount of $22,607.25. (O. Reed) (FC Vote: 3-0) REPORT

 

17.       Authorize a budget amendment for $85,000 for the Property Assessor’s Office for the purpose of hiring temporary staff, funding overtime and purchasing necessary equipment to determine the correct values for the 2019 digest with funding to be provided by unassigned fund balance. (T. Miller) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

18.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, September 20, 2018, meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

19.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 18, 2018, meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

20.       Approved the use of Accommodations Excise Fund undesignated fund balance in the amount of $5,000 to pay for services the Board of Commissioners has previously committed to prepare a Master Plan for the Coast Guard Park. (K. Downs) (FC Vote: 3-0) REPORT

 

21.       Adopt the Resolution to amend the FY18/19 Budget. (T. Munson) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

22.       Authorized the write-off of uncollectible receivables from Cobb County for expenses related to the Harris trial in 2016 in the amount of $8,323 and increase revenues and expenditures in the General Fund by said amount. (T. Miller) (FC Vote: 3-0) REPORT

 

23.       Approved increasing the Recreation and Parks FY2019 expenditure budget by $8,000 with funding to be provided by the revenue stabilization fund – committed fund balance. (L. Gurganus) (FC Vote: 3-0) REPORT

 

24.       Approved the Officials Agreement with Gold Coast Officials Association to provide officiating services for Glynn County Recreation and Parks Youth Basketball Games (Mainland League) for the 2018-2019 season in an amount not to exceed $10,000 with funding to be provided by the FY2019 Operating Budget. (L. Gurganus) (FC Vote: 3-0) REPORT

 

25.       Approved entering into a contract with Early Alert for comprehensive disaster support services at the unit prices shown on the attached fee proposal. (J. Wiggins)(FC Vote: 3-0) REPORT

 

26.       Approved expenditures in the amount of $225,681 for the Building Inspections Division from the Building Inspections’ funds within the General Fund fund balance. (P. Thompson) (FC Vote: 3-0) REPORT

 

27.       Authorized staff to re-scope the TE Projects 0010588 and 0009062 areas so that both are applied to the area of path installation along Glynco Parkway and Harry Driggers between Gateway Center and the path end on Harry Driggers (generally per the attached sketch). (P. Thompson) (FC Vote: 3-0) REPORT

 

28.       Authorizef staff to utilize the information technology exemption to issue a purchase order to install video equipment in the Emergency Operations Center to Miller Electric under State Contract in the amount of $99,997.55 with funding provided by the Capital Projects Fund. (J. Catron) (FC Vote: 3-0) REPORT

 

29.       Approved the Glynn County 2019 LMIG suggested list of roads and bridges as the Georgia Department of Transportation (GDOT) 2019 LMIG project with funding to be provided by SPLOST 2016, FY19 Capital Projects Fund Budget and the GDOT 2019 LMIG funding and authorized staff to go out to bid for the proposed work once the application has been approved by GDOT. (D. Austin) (FC Vote: 3-0) REPORT

 

30.       Approved the bid from Allen Owens Construction and Paving for the approved SPLOST 2016 Dirt Road Paving Project and East Beach Road Resurfacing Project in the amount of $448,012 with $428,012 of funding to be provided by SPLOST 2016 and $20,000 from FY19 County Manager’s Contingency funds. (D. Austin) (FC Vote: 3-0) REPORT

 

31.       Awarded a contract for the SPLOST 2016 Chapel Crossing and Ocean Blvd Sidewalk Improvement Projects to Swindell Construction Company of Glennville, Georgia, in the amount of $739,435 with funding in the amount of $690,000 to be provided by SPLOST 2016 - Chapel Crossing and Ocean Blvd Sidewalk Improvement Project; and reallocated $49,435 from SPLOST 2016 - South Harrington Sidewalk Project savings. (D. Austin) (FC Vote: 3-0) REPORT

 

32.       Approved the Free Community Spay/Neuter Partnership Agreement with Island Animal Hospital to perform spay/neuter surgeries funded by the Georgia Department of Agriculture Dog and Cat Sterilization Grant. (K. Downs) (FC Vote: 3-0) REPORT

 

33.       Approved the issuance of a Purchase Order in the amount of $261,380.00, to Bennett Fire Products, 195 Stockwood Dr. # 170, Woodstock, GA 30188, for the purchase of 140 sets of structural firefighting turn-out gear. (R. Jordan) (FC Vote: 3-0) REPORT

 

34.       Approved the issuance of a purchase order, utilizing sole source documentation to Physio Control at 11811 Willows Road NE, P.O. Box 97006 Redmond, WA 98073-9706 in the amount of $65,892.86 for the purchase of two LifePak 15 monitor/defibrillators and accessories with the funding to be provided by the FY19 Capital Projects Fund. (R. Jordan) (FC Vote: 3-0) REPORT

 

35.       Approved the issuance of a purchase order to Physio Control at 11811 Willows Road NE, P.O. Box 97006 Redmond, WA 98073-9706 in the amount of $11,877.00 for the purchase of one Lucas Ill device and accessories with the funding to be provided by the FY19 Capital Projects Fund. (R. Jordan) (FC Vote: 3-0) REPORT

 

CONSENT AGENDA – Pension Committee

 

36.       Approved exercising the fourth-year extension of the contract with Nyhart for the provision of actuarial services. (O. Reed) (PC Vote: 8-0) REPORT

 

37.       Approved awarding the contract for Investment Management to Bowen Hanes & Company, Inc. and awarding the contract for Trustee Administration Services to Synovus Trust Company. (Evaluation Team) (PC Vote: 8-0) REPORT

 

A motion was made by Commissioner Browning seconded by Commissioner Stambaugh to approve all items on the consent agenda except items 7, 17, and 21, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

7.         Approve the hiring of two temporary full-time employees for the Board of Elections (BOE) for the span of one calendar year to scan registration cards into their electronic system and increase the BOE FY19 budget in the amount of $40,716 with funding to be provided from the County Manager's Contingency Fund. (A. Ours) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the hiring of two temporary full-time employees for the Board of Elections (BOE) for the span of one calendar year to scan registration cards into their electronic system and increase the BOE FY19 budget in the amount of $40,716 with funding to be provided from the County Manager's Contingency Fund. The motion carried 6-1 with Commissioner Coleman opposed.

 

17.       Authorize a budget amendment for $85,000 for the Property Assessor’s Office for the purpose of hiring temporary staff, funding overtime and purchasing necessary equipment to determine the correct values for the 2019 digest with funding to be provided by unassigned fund balance. (T. Miller) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to authorize a budget amendment for $85,000 for the Property Assessor’s Office for the purpose of hiring temporary staff, funding overtime and purchasing necessary equipment to determine the correct values for the 2019 digest with funding to be provided by unassigned fund balance. The motion carried unanimously.

 

21.       Adopt the Resolution to amend the FY18/19 Budget. (T. Munson) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adopt the Resolution to amend the FY18/19 Budget. The motion carried unanimously. Resolution #R-37-18

 

GENERAL BUSINESS

 

38.       Consider awarding a contract to TSW in the amount of $200,000 for the Glynn County Zoning Ordinance and Subdivision (Land Use Regulations) Update. (P. Thompson) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to award a contract to TSW in the amount of $200,000 for the Glynn County Zoning Ordinance and Subdivision (Land Use Regulations) Update. The motion carried unanimously.

 

39.       Consider accepting the 2018 Federal Lands Access Program (FLAP) Grant in the amount of $1,342,741 from the U.S. Department of Transportation (DOT) Federal Highway Administration (FHWA) to help fund the Frederica Road Realignment project. The local match distribution of $543,145 is broken down as follows: Glynn County ($50,000), National Park Services ($47,699), and Christ Church ($445,446); and amend the Glynn County Public Work’s FY19 revenue and expenditure budgets in the amount of $1,292,741. (T. Munson) REPORT This item was moved before the Public Hearing portion of the agenda.

 

40.       Consider approval of a Memorandum of Understanding and Real Property Exchange Agreement with Church Wardens and Vestrymen of the Episcopal Church of the Town of Frederica, called Christ Church pertaining to the realignment of a portion of Frederica Road. REPORT This item was moved before the Public Hearing portion of the agenda.

 

41.       Consider authorizing staff to issue right-of-way permits to Sea Island Acquisition, LLC, to allow the burying of fiber optic cable within the right-of-way of Sea Island Road and Frederica Road. The permit is conditioned upon Sea Island Acquisition, LLC signing the Right of Entry License Agreement. (P. Thompson) REPORT

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn to executive session to discuss pending litigation. The motion carried 6-1 with Commissioner Stambaugh opposed.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to adjourn executive session and enter regular session. The motion carried 5-0 as Commissioner Strickland and Commissioner Coleman did not vote.

 

41.       Consider authorizing staff to issue right-of-way permits to Sea Island Acquisition, LLC, to allow the burying of fiber optic cable within the right-of-way of Sea Island Road and Frederica Road. The permit is conditioned upon Sea Island Acquisition, LLC signing the Right of Entry License Agreement. (P. Thompson) REPORT

 

A motion was made by Commissioner Booker and seconded by Commissioner Stambaugh to authorize staff to issue right-of-way permits to Sea Island Acquisition, LLC, to allow the burying of fiber optic cable within the right-of-way of Sea Island Road and Frederica Road. The permit is conditioned upon Sea Island Acquisition, LLC signing the Right of Entry License Agreement. The motion carried 6-1 with Commissioner Coleman.

 

42.       Consider adoption of an amendment to Section 2-3-7 of the Liquor, Malt Beverage and Wine Ordinance of Glynn County pertaining to “Sunday Brunch” alcohol sales to permit the sale of alcoholic beverages by the drink for consumption on the premises of certain qualifying restaurants and hotels/motels on Sundays for an additional hour and a half during the time period of 11:00 a.m. until 12:30 p.m., and for other purposes. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adopt an amendment to Section 2-3-7 of the Liquor, Malt Beverage and Wine Ordinance of Glynn County pertaining to “Sunday Brunch” alcohol sales to permit the sale of alcoholic beverages by the drink for consumption on the premises of certain qualifying restaurants and hotels/motels on Sundays for an additional hour and a half during the time period of 11:00 a.m. until 12:30 p.m., and for other purposes. The motion carried 5-2 with Commissioner Brunson and Commissioner Coleman opposed. Ordinance #O-2018-09

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the executive session minutes of November 15, 2018. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to settle Maria Jacobs pending workers compensation claim in the amount of $8,000. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 7:58 p.m.

 

 

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk