MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, NOVEMBER 1, 2018 AT 6:00 PM

 

PRESENT:                             Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

 

ABSENT:                               Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:                 Alan Ours, County Manager

                                                Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Establishment/Increase of Fees

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

1.         Consider adopting two 911 Resolutions to increase the prepaid wireless 9-1-1 charge to the amount of $1.50 and other purposes related to House Bill 751. (S. Usher) REPORT

 

Steve Usher, Director of Glynn-Brunswick E911, reported that House Bill 751 was signed into law in June of 2018 which created the Georgia Emergency Communications Authority (GECA) and stated that all local governments that operate a public-safety answering point (PSAP) shall be members of the Authority. House Bill 751 also outlines the purpose, duties, responsibilities of GECA, names 15 board members, and allows the board to appoint advisory members. Mr. Usher has been appointed as one of those advisory members.

It also sets the 9-1-1 charges to $1.50. It also allows the service suppliers to charge a cost recovery fee, not to exceed $0.45 per month, to the subscriber, but the service supplier shall not deduct any amounts for cost recovery from the charges remitted to GECA. House Bill 751 also increases prepaid wireless 9-1-1 charge from $.75 to $1.50 to provide parity with other 9-1-1 charges. It also moves disbursement of the prepaid wireless 9-1-1 from a yearly basis to a monthly basis beginning January 1, 2019 and removes the 2% administrative fee that the Department of Revenue currently takes out of prepaid wireless.

This item was opened for public comment and Jeff Kilgore spoke in opposition. No one spoke in favor.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to adopt two 911 Resolutions to increase the prepaid wireless 9-1-1 charge to the amount of $1.50 and other purposes related to House Bill 751. The motion carried unanimously. Resolution #R-35-18 and #R-36-18

 

2.         Consider authorizing the Recreation and Parks Department to implement changes to the Ballfield Rental Agreement – Event/Tournament form which will include increasing tournament worker fees from $13 per hour to $25 per hour with an effective date of January 1, 2019; Authorize the Finance Department to create revenue and expenditure accounts specifically for employee salaries including overtime for non-County athletic tournaments; and Increase the Recreation and Parks FY2019 revenues and expenditures budget by $10,000 to account for athletic events held between January 1 and June 30, 2019. (L. Gurganus) REPORT

 

                                Lisa Gurganus, Glynn County Parks and Recreation (GCRPD) Manager, reported in 2018, GCRPD hosted 38 non-County athletic tournaments at Glynn County parks on weekends.  This included baseball, softball, soccer, football, and kickball.  On these weekends, 70 different locations were booked. A “location” is defined as a group of fields such as the North Glynn Baseball Complex (4 fields), North Glynn Softball Complex (4 fields) C. T. “Lefty” Butler Athletic Complex at Mallery Park (3 fields), etc. In 2015, 19 tournaments were held which has increased to 37 tournaments in 2018. GCRPD requires a tournament worker for each location and currently, those who work the tournaments, volunteer to do so on their off time. They are paid $13 per hour by the tournament organizer and are not covered under the County’s Worker’s Compensation policy. With the increase in the number of events and the number of staff needed to cover the multiple locations, it has become increasingly more challenging to find people to volunteer to work the events.

                                GCRPD is requesting approval to implement the following changes effective for 2019 events: Tournament workers will be scheduled as a County employees, employees will be eligible for overtime when working a non-County athletic tournament, tournament organizers will be charged $25 per hour per employee per location, with $100 advanced payment required where the balance is due after the event based on actual hours worked, and tournament organizers will pay the field rental deposit ($100) and the field rental fee ($100 per field) in advance to reserve a field. These changes will allow GCRPD to effectively schedule staff, provide a Worker’s Compensation benefit to staff if needed, allow GCRPD to hold staff accountable to work the hours and duties required, provide quality service to tournament organizers, and provide a compensation incentive for staff to work the event with no negative impact to the County’s budget or operations.

                                This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to authorize the Recreation and Parks Department to implement changes to the Ballfield Rental Agreement – Event/Tournament form which will include increasing tournament worker fees from $13 per hour to $25 per hour with an effective date of January 1, 2019; Authorize the Finance Department to create revenue and expenditure accounts specifically for employee salaries including overtime for non-County athletic tournaments; and Increase the Recreation and Parks FY2019 revenues and expenditures budget by $10,000 to account for athletic events held between January 1 and June 30, 2019. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 6.1 to the published consent agenda to Award a contract for the Post Road Culvert Replacement Project, to Underground Excavating, Inc of Patterson GA. for the bid price of $265,610.00 with funding to be provided by the FY18/19 Drainage Capital Projects Fund ($150,000) and Capital Fund Balance ($115,610). The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held October 18, 2018, subject to any necessary corrections. (D. Patel)

           

4.         Accepted a reduction of $14,000 for the completed Operations and Management Study of the Glynn County Police Department completed by The International Association of Chiefs of Police (IACP) bringing the total cost of the study to $56,000. (J. Powell) REPORT

 

5.         Approved the Consent to Assignment of Contract from Ecological Planning Group LLC (EPG) to Goodwyn, Mills & Crawford, Inc. (GMC) and update P016993 to reflect new name assignment for National Pollutant Discharge Elimination System (NDPES) Phase 2 professional services. (P. Thompson) REPORT

 

6.         Approved the appointment of Sam Stalvey to represent District 5 on the Glynn County Tree Advisory Board. The term begins immediately and ends June 30, 2021.

 

6.1.      Awarded a contract for the Post Road Culvert Replacement Project, to Underground Excavating, Inc. of Patterson GA. for the bid price of $265,610.00 with funding to be provided by the FY18/19 Drainage Capital Projects Fund ($150,000) and Capital Fund Balance ($115,610).

 

CONSENT AGENDA – Finance Committee

 

7.         Accept the donation of a Belgian Malinois from Celeste Morris to be trained as a K9 officer. (J. Powell) (FC Vote: 2-0) REPORT This item was removed from the consent agenda at the request of Commissioner Brunson.

 

8.         Declared the unusable items listed on the attached page as surplus and approve disposing of these items in the best interest of the County. (T. Munson) (FC Vote: 2-0) REPORT

 

9.         Authorized the Recreation and Parks Department to advertise a public hearing to consider the following:

a)      Increase certain fees and charges at Blythe Island Regional Park and restrict monthly rentals from May through September;

b)      Increase Summer Day Camp weekly registration fee from $45 to $55; and

c)      Add the Sunset Pool Admission Fee at Neptune Park Pool, Brunswick Aquatics Center (Howard Coffin Park), and Selden Park, effective in 2019. (L. Gurganus) (FC Vote: 2-0) REPORT

 

10.         Amended the FY18 Budget as follows:

            a)       Accommodations Excise Tax Fund – Increase in revenue and expenditures in the amount of $339,702

            b)       Insurance Premium Tax Fund – Increase in revenue and expenditures in the amount of $252,688

            c)        Jail Commissary Fund – Increase in revenue and expenditures in the amount of $1,731

            d)       Sea Island Police Fund – Increase in revenue and expenditures in the amount of $12,337

            e)       Capital Projects Fund – Bond – Increase in revenue and expenditures in the amount of $14,813

              f)        Debt Service Fund– Increase revenue and expenditures in the amount of $1,076,383

              g)       Revolving Loan Fund – Increase revenue and expenditures in the amount of $17

            h)       Insurance Fund (Property & Liability) – Increase revenue and expenditures in the amount of $315,739

            i)        Employee Benefits Fund – Increase in revenue and expenditures in the amount of $120,175

            j)          Pension Fund – Increase in revenue and expenditures in the amount of $2,071,336 General Fund

             k)        Increase revenue and expenditures in the amount of $222,709.(T. Miller) (FC Vote: 2-0) REPORT

 

11.       Uncommited $559,428 of fund balance committed for the Canal Crossing Project and returned the funds to unassigned fund balance. (T. Miller) (FC Vote: 2-0) REPORT

 

12.       Authorized an increase in revenues and expenditures in the amount of $1,753,326 for the Brunswick Library Renovation project and $50,000 for bond closing costs with funding provided by the Capital Outlay Grant from the Georgia Public Library Service and the revenue bonds for this purpose. (T. Miller) (FC Vote: 2-0) REPORT

           

13.       Amend the FY19 budget to include the attached list of prior year budgeted items that were not expended or encumbered in FY18. (T. Munson) (FC Vote: 2-0) REPORT This item was removed from the consent agenda at the request of Commissioner Browning.

 

14.       Amend the FY19 budget to include the attached list of prior year encumbrances that were outstanding at June 30, 2018. (T. Munson) (FC Vote: 2-0) REPORT This item was removed from the consent agenda at the request of Commissioner Browning.

 

15.       Authorized acceptance of the Health Promotion and Wellness Grant from Association County Commissioners of Georgia (ACCG) Group Health Benefits Program in the amount of $7,000 and to authorize an increase in the revenues and expenditures of the Employee Benefit Fund by said amount. (O. Reed) (FC Vote: 2-0) REPORT

 

16.       Approved twelve equal payments of $4,375 for FY19 for the Department of Family and Children Services for a total of $52,500. (T. Miller) (FC Vote: 2-0) REPORT

 

17.       Authorized staff to submit the 2018 Performance Partnership application to the Office of Homeland Security/Georgia Emergency Management Agency and authorized the Chairman to execute the application Performance Partnership Agreement. (T. Munson) (FC Vote: 2-0) REPORT

 

18.       Approved the FY 2018 Bulletproof Vest Partnership Grant Program subject to the County Attorney’s approval and increased the Police Department’s FY19 revenue and expenditure budgets in the amount of $21,224 each. (T. Munson) (FC Vote: 2-0) REPORT

 

19.       Approved a new Loan Agreement, Grant Agreement, Deed to Secure Debt, and Promissory Note in the amount of $47,888 for property located at 3908 Hill Street, Brunswick, GA, owned by Ms. Judith Bens (CHIP Grant) and rescind its approval of the same documents approved on February 1, 2018. (T. Munson) (FC Vote: 2-0) REPORT

 

20.       Accepted the 2018 Victims of Crime Act (VOCA) grant in the amount of $51,787 with a local match of $12,947 for a total grant program of $64,734 and amended the Police Department’s FY19 revenue and expenditure budgets in the amount of $19,830 each. (T. Munson) (FC Vote: 2-0) REPORT

 

21.       Accepted the additional grant funds from the Georgia Trauma Care Network Commission and amended the EMS FY19 revenue and expenditure budgets by $4,924.53 each, subject to the approval of the County Attorney. (T. Munson) (FC Vote: 2-0) REPORT

 

22.       Authorized a revenue and expenditure increase in the amount of $4,625 for the Marshes of Glynn Libraries with funding provided by the 2019 PRIME TIME LSTA Mini-Grant. (G. Mullis) (FC Vote: 2-0) REPORT

 

23.       Approved exercising the option to extend the Shelter Management agreement with Wesley Davis for one additional year for the operation of the Glynn County Employee’s Emergency Shelter in Waycross, GA, at a cost of $500 per day while the shelter is activated. (L. Gurganus) (FC Vote: 2-0) REPORT

           

24.       Authorized the chairman of the Board of Commissioners to sign the Emergency Medical Services Licensure Application to renew the Emergency Medical Services Provider License for Glynn County. (R. Jordan) (FC Vote: 2-0) REPORT

 

25.       Authorized the issuance of a purchase order for the anywhereWarrant System from Palatine Technology Group in the amount of $53,000 with annual support in the amount of $12,000 with funding to be provided by FY19 Capital Projects Fund Budget (3416.54710) using the information technology exemption and approved the agreement subject to the County Attorney’s approval. (J. Catron) (FC Vote: 2-0) REPORT

 

26.       Approved the agreement for the Small Government ELA Training Package in an amount of $3,710 with funding to be provided by the FY19 GIS Operating Budget. (J. Catron) (FC Vote: 2-0) REPORT

 

27.       Approved the Mitchell 1 Subscription Addition for Repair Connect Agreement in the amount of $660 with funding to be provided by the FY19 Public Works Fleet Operating Budget. (J. Catron) (FC Vote: 2-0) REPORT

 

28.       Approved the furniture bid from CBI Workplace Solutions with the suggested alternates for the approved Brunswick Library Renovation project in the amount of $256,184.84 with funding from the Capital Outlay Grant from the Georgia Public Library Service and the Glynn County FY19 Budgeted Debt. (G. Mullis) (FC Vote: 2-0) REPORT

 

29.       Awarded a contract for the Sea Island Road Intersection Improvement Projects, to Allen Owens Construction and Paving, Inc., of Waycross, GA, in the amount of $197,484.83 with funding to be provided by the SPLOST 2016 Fund. (D. Austin) (FC Vote: 2-0) REPORT

           

30.       Awarded a contract for the Village Drainage Improvement Project, to Georgia Asphalt Producers, of Baxley, Ga. in the amount of $661,705 plus $35,000 for contingency for a total contract amount of $696,705 with funding to be provided by the SPLOST 2016 Fund from Village Drainage Improvement Project ($493,898), Resurfacing Projects ($119,000), South Harrington Sidewalk Project ($54,000), and Pepper Creek Drainage Project ($29,807). (D. Austin) (FC Vote: 2-0) REPORT

 

31.       Authorized staff to utilize the professional services exemption to work with an engineering firm that specializes in coastal management to develop a proposed contract which defines a scope of work, conducts public outreach, and obtains necessary permits for a beach restoration project on St. Simons Island utilizing the OneGeorgia/DCA grant money awarded to Glynn County. I further move to Recommend to the Board of Commissioners that such a contract be brought before the Board of Commissioners for consideration as quickly as possible in lieu of proceeding with the issuance of the Request for Proposal authorized by the Board on October 4th, 2018. (K. Downs) (FC Vote: 2-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to approve all items on the consent agenda except items number 7, 13, and 14, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

7.         Accept the donation of a Belgian Malinois from Celeste Morris to be trained as a K9 officer. (J. Powell) (FC Vote: 2-0) REPORT This item was removed from the consent agenda at the request of Commissioner Brunson.

 

                                Commissioner Brunson introduced Argus, the Belgian Malinois, and his handler Officer Spencer. A brief video about the athleticism of Belgian Malinois was shown.  

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to accept the donation of a Belgian Malinois from Celeste Morris to be trained as a K9 officer. The motion carried unanimously.

 

13.       Amend the FY19 budget to include the attached list of prior year budgeted items that were not expended or encumbered in FY18. (T. Munson) (FC Vote: 2-0) REPORT This item was removed from the consent agenda at the request of Commissioner Browning.

 

                                Tonya Miller, CFO and Director of Administrative Services, reported on the list of FY19 carryforwards. She explained that carryforwards originate as appropriations in one year. The appropriations are not spent thereby increasing fund balance. For a project to continue, a new appropriation must be made in the subsequent year for the remaining amount. She explained how budgets differ from governments and businesses and explained the role of the Governmental Accounting Standards Board. She further explained how carryforwards are used in the Glynn County budget and gave examples of other governments that use carryforwards.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to amend the FY19 budget to include the attached list of prior year budgeted items that were not expended or encumbered in FY18. The motion carried unanimously.

 

14.       Amend the FY19 budget to include the attached list of prior year encumbrances that were outstanding at June 30, 2018. (T. Munson) (FC Vote: 2-0) REPORT This item was removed from the consent agenda at the request of Commissioner Browning.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to amend the FY19 budget to include the attached list of prior year encumbrances that were outstanding at June 30, 2018. The motion carried unanimously.

 

GENERAL BUSINESS

 

32.       Consider accepting the final payment for the missing monies from the Clerk of Superior Court office in the amount of $225,000 and increase the FY19 revenue and expenditure budgets in the insurance fund. (O. Reed) (FC Vote: 2-0) REPORT

 

A motion was made by Commissioner Murphy and seconded by Commissioner Booker to accept the final payment for the missing monies from the Clerk of Superior Court office in the amount of $225,000 and increase the FY19 revenue and expenditure budgets in the insurance fund. The motion carried unanimously.

 

33.       Consider approving the application with Elan OneCard for the County’s purchasing card program. (T. Munson) (FC Vote: 2-0) REPORT

 

A motion was made by Commissioner Murphy and seconded by Commissioner Booker to approve the application with Elan OneCard for the County’s purchasing card program. The motion carried unanimously.

 

34.       Consider approving the Section 5303 Transit Planning Assistance Grant Agreement with the Georgia Department of Transportation (GDOT) for funding in the amount of $52,240 broken down as follows: federal share (80%) $41,792, state share (10%) $5,224, and local match (10%) $5,224 and amend the Glynn County Community Development FY19 revenue and expenditures budget in the amount of $47,016. Project ID Number: T006022 (T. Miller) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Murphy to approve the Section 5303 Transit Planning Assistance Grant Agreement with the Georgia Department of Transportation (GDOT) for funding in the amount of $52,240 broken down as follows: federal share (80%) $41,792, state share (10%) $5,224, and local match (10%) $5,224 and amend the Glynn County Community Development FY19 revenue and expenditures budget in the amount of $47,016. The motion carried 4-2 with Commissioner Stambaugh and Commissioner Strickland opposed.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Booker and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the executive session minutes of September 6, 2018. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to accept the County Attorney’s recommendations regarding pending litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 7:52 p.m.

 

 

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk