MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, OCOTBER 4, 2018 AT 6:00 PM

 

 

PRESENT:                             Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                               Mark Stambaugh, Commissioner, At Large Post 1

 

ALSO PRESENT:                 Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Anne Ditmer spoke regarding the revised language on the comprehensive plan pertaining to German Village.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Presented a Proclamation to Ms. Juanita Baisden in recognition of her lifelong contributions to the Glynn County community.

 

2.         Presented a Proclamation designating Friday, October 12, 2018, as “Pink Out Friday” and encouraging citizens to wear pink this day to increase awareness of breast cancer.

 

3.         Received the State of the County report from the County Manager.

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to add item 7.1 to the published consent agenda to authorize the Chairman to submit a letter to the United States Coast Guard asserting that the Glynn County Board of Commissioners is in support of the United States Coast Guard proposed rule (USCG-2018-0845) for safety zones surrounding the proposed Spaceport Camden. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to add item 7.2 to the published consent agenda to approve and accept the FY 2017 grant in the amount of $20,511 in federal grant dollars from the Edward Byrne Memorial Justice Assistance Program (JAG) offered by the Department of Justice (DOJ), Office of Justice Programs, Bureau of Justice Assistance, for equipment for the Glynn County Police Department and amend the Police Department’s FY19 budget in the amount of $20,511. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held September 20, 2018, the special called meeting held September 18, 2018, and the joint City/County meeting held September 18, 2018, subject to any necessary corrections. (D. Patel)

 

5.         Adopt a resolution approving the Comprehensive Multi-Hazard Mitigation Plan. (J. Wiggins) REPORT 1 REPORT 2 REPORT 3 REPORT 4 This item was removed from the consent agenda at the request of Commissioner Coleman.

 

6.         Approve an agreement with Shumake, LCC to host a food truck festival on October 26, 2018. (P. Thompson) REPORT This item was removed from the consent agenda at the request of Commissioner Strickland.

 

7.         Appointed Zerik Samples to serve a 2-year term on the Brunswick Area Transportation Study’s (BATS) Citizens Advisory Committee (CAC) representing Glynn County as one “At-large” member.

 

7.1       Authorized the Chairman to submit a letter to the United States Coast Guard asserting that the Glynn County Board of Commissioners is in support of the United States Coast Guard proposed rule (USCG-2018-0845) for safety zones surrounding the proposed Spaceport Camden. (K. Downs) REPORT

 

7.2       Approved and accepted the FY 2017 grant in the amount of $20,511 in federal grant dollars from the Edward Byrne Memorial Justice Assistance Program (JAG) offered by the Department of Justice (DOJ), Office of Justice Programs, Bureau of Justice Assistance, for equipment for the Glynn County Police Department and amended the Police Department’s FY19 budget in the amount of $20,511. (T. Munson) REPORT

 

CONSENT AGENDA – Finance Committee

 

8.         Approved the Facility Use Agreement with Aquatic Facility Training and Consultants, LLC, to offer a Certified Pool/Spa Operation Certification Course at Casino Room 114 in May 2019 and authorized waiving the facility rental fee in exchange for allowing two Recreation and Parks employees to attend the course at no charge. (L. Gurganus) (FC Vote: 3-0) REPORT

 

9.         Authorized a fee waiver in the amount of $400 for use of the Selden Park gymnasium on January 21, 2019, by the Dr. Martin Luther King, Jr., Commemoration Committee for their annual event celebrating Dr. King’s contributions to the civil rights movement and to provide a Recreation and Parks employee using 6 hours of holiday overtime. (L. Gurganus) (FC Vote: 3-0) REPORT

 

10.       Accepted the donation from the Bureau of Alcohol, Tobacco, and Firearms (ATF) of the 2000 Wells Cargo utility trailer. (J. Powell) (FC Vote: 3-0) REPORT

 

11.       Declared the unusable items listed on the attached page as surplus and approve disposing of these items in the best interest of the County. (T. Munson) (FC Vote: 3-0) REPORT

 

12.       Authorized the Recreation and Parks Department to advertise a public hearing to consider the following:

            a)         authorize the Recreation and Parks Department to implement changes to the Ballfield Rental Agreement – Event/Tournament form including adjusting tournament worker fees to $25 per hour to provide improved operational efficiency and effectiveness in providing County services for non-County athletic tournaments with an effective date of January 1, 2019; and 

b)         approve an increase to the Recreation and Parks FY2019 revenue and expenditure budgets of $10,000 each to account for increased fees and expenditures for County employees working athletic events held between January 1 and June 30, 2019.  (L. Gurganus) (FC Vote: 3-0) REPORT

 

13.       Adopted the proposed FY 2019/2020 Budget Calendar as presented by the Budget Team. (T. Miller) (FC Vote: 3-0) REPORT

 

14.       Accepted the grant contract and awarded funding from Georgia Department of Natural Resources (DNR) for the Coastal Incentive Grant (CIG) Cycle 21 in the amount of $45,000; and authorized staff to implement the Shoreline Protection Implementation Plan’s first year objectives which include the creation of a shoreline assessment and resiliency plan; and increased the Glynn County Emergency Management Agency FY19 revenue and expenditures budgets by $45,000. (T. Munson) (FC Vote: 3-0) REPORT

 

15.       Approved an increase in revenues and expenditures of $2,500,000 each in the Capital Projects Fund for the OneGeorgia Authority, the funding mechanism for the Department of Community Affairs (DCA), reimbursement grant to be used for the beach restoration activities. (T. Munson) (FC Vote: 3-0) REPORT

 

16.       Accepted the contract and award funding of the Pet Smart Charities grant in the amount of $11,900, and increased the Glynn County Animal Control’s FY19 revenue and expenditures budgets by $11,900 each, pending final approval from the County Attorney. (T. Munson) (FC Vote: 3-0) REPORT

 

17.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, July 26, 2018, meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

18.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, August 9, 2018, meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

19.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, September 6, 2018, meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

20.       Approved the Environmental Systems Research Institute (ESRI) Software Maintenance Agreement in the amount of $51,500 with funding to be provided by the FY19 GIS Operating Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

21.       Approved the re:Search Agreement with Tyler Technologies. (J. Catron) (FC Vote: 3-0) REPORT

 

22.       Approved the year 2 payment to Dell, Inc. for Microsoft Enterprise Agreement renewal for $196,251.96 with funding to be provided by the FY19 Information Technology Operating Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

23.       Approved the lease with GP Mall, LLC for office space in the Glynn Place Mall for use as a police satellite office, with funding provided by the FY19 police operating budget, pending approval by the County attorney. (J. Powell) (FC Vote: 3-0) REPORT

 

24.       Issued a Purchase Order to Georgia Correctional Industries for a total of $38,875.30 to refinish the metal library shelving for the Brunswick Library Renovation with funding from the Capital Outlay Grant from Georgia Public Library Service and the Glynn County FY19 Capital Budgeted Debt for the Library renovations. (G. Mullis) (FC Vote: 3-0) REPORT

 

25.       Issued a Purchase Order to David Edward for a total of $92,389.75 to restore and refinish the reader tables, chairs, end panels, and recreate matching new end panels for the Brunswick Library Renovation with funding from the Capital Outlay Grant from Georgia Public Library Service and the Glynn County FY19 Budgeted Debt. (G. Mullis) (FC Vote: 3-0) REPORT

 

26.       Authorized staff to issue a Request for Proposal (RFP) to define a scope of work for the St. Simons beach restoration and solicit a construction contract with funding from State of Georgia, Department of Community Affairs (DCA), OneGeorgia Authority one-time grant in the amount of up to $2.5 million. (D. Austin) (FC Vote: 3-0) REPORT

 

27.       Approved the use of $14,396.40 of FY18 Capital Projects Fund expenditure budget to pay for user requested changes in the Tax Commissioner’s Office renovation project. (D. Austin) (FC Vote: 3-0) REPORT

 

28.       Rejected the bid from Seaboard Construction, of Brunswick, GA, for the SPLOST 2016 Dirt Road Paving Project in the amount of $383,953.42 with funding from SPLOST 2016 and rebid the project. (D. Austin) (FC Vote: 3-0) REPORT

 

29.       Approved the Support Agreement with Physio-Control ® in the amount of $26,244.00 with funding to be provided by the FY19 Emergency Rescue Operating Budget. (R. Jordan) (FC Vote: 3-0) REPORT

 

30.       Approved the Support Agreement with Stryker® in the amount of $16,811.53 with funding to be provided by the FY19 Emergency Rescue Operating Budget. (R. Jordan) (FC Vote: 3-0) REPORT

 

31.       Awarded the contract for veterinary services and DEA licensing to Rich Veterinarian Services, LLC in an amount not to exceed $71,000 with funding to be provided by the FY19 Animal Control Operating Budget. (T. Hill) (FC Vote: 3-0) REPORT

 

32.       Approved the issuance of a Purchase Order, utilizing HGAC Buy Contract, to Frazier LTD. 7219 Rampart St. Houston, TX 77081 in the amount of $244,777.31 for the purchase of one Frazier Ambulance with funding to be provided by the FY19 Capital Projects Fund Budget. (R. Jordan) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to approve all items on the consent agenda except items 5 and 6, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION

 

5.         Adopt a resolution approving the Comprehensive Multi-Hazard Mitigation Plan. (J. Wiggins) REPORT 1 REPORT 2 REPORT 3 REPORT 4 This item was removed from the consent agenda at the request of Commissioner Coleman.

 

                                Commissioner Coleman asked who attended the public hearing. Alec Eaton, EMA and Homeland Security Specialist, stated that staff from Jekyll Island Authority, the City of Brunswick, and Glynn County were present to receive public comments and that one citizen, Mr. Julian Smith, attended the public hearing. Alan Ours, County Manager, explained that when public hearings are advertised in the paper, the term “Glynn County Board of Commissioners” is used to represent the entity however Commissioners were not required to be present at the public hearing.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to adopt a resolution approving the Comprehensive Multi-Hazard Mitigation Plan. The motion carried unanimously.  Resolution #R-30-18

 

6.         Approve an agreement with Shumake, LCC to host a food truck festival on October 26, 2018. (P. Thompson) REPORT This item was removed from the consent agenda at the request of Commissioner Strickland.

 

                                Pamela Thompson, Director of Community Development, reported that several thousand young adults come to the beach on St. Simons Island prior to the Georgia Florida game to celebrate. A food truck rally on Friday, October 26 in the Coast Guard Park parking lot is being proposed to provide access to nearby food for the students. It would be held between 11 am – 6 pm. There will be approximately 8-12 venders depending on location space and no alcohol will be served. Shumake, LLC has $2 million and each vender has $1 million in event insurance. They will also be providing discounted tickets for meals for the county staff working at the location during the event.

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to approve allowing Shumake, LLC to coordinate and organize a food truck rally at the Coast Guard Station Park on Friday, October 26, 2018, under the following conditions: 1) Food service shall be from 11 a.m. to 6 p.m. 2) Vendors must set up between 8 a.m. and 11 a.m. and all vendor materials must be removed from the premises by 9 p.m.; 3) Vendors shall have all permits required to operate a food truck by the Georgia Department of Public Health and the Glynn County Health Department; 4) Vendors shall only park in and utilize areas designated by the Community Development Director; 5) Vendors shall not sell, distribute, or otherwise disseminate alcoholic beverages; 6) Vendors must be self-sufficient – no water or power will be provided by Glynn County; 7) Shumake, LLC, shall supply to Glynn County a Certificate of Insurance, naming Glynn County as additional insured, demonstrating commercial liability insurance in an amount of at least $2 million; and 8) Vendors shall carry products liability insurance covering the sale of food. The motion carried unanimously.

 

GENERAL BUSINESS

 

33.       Consider approving the proposed substitute language for protecting existing neighborhoods in the 2018 Glynn County Comprehensive Plan. (P. Thompson) REPORT

 

Pamela Thompson, Director of Community Development, reported that in July they brought forward a draft copy of the Comprehensive Plan for review. At that time, there was discussion about the neighborhood protection language to be revised to include all neighborhoods and to multiple issues.

The current draft language read “There is some concern about the proposed boat launch in German Village; specifically, whether Village Drive has sufficient capacity for the expected volume of traffic generated by the new use. Any proposal for a boat launch will be evaluated by appropriate staff to ensure infrastructure in the area is adequate to support the use.” The proposed substitute language reads “Protecting existing neighborhood character is vital to maintaining our community’s quality of life.  The County should develop a procedure to evaluate proposed developments and redevelopments to identify and mitigate potential negative impacts on existing land uses.  The evaluation should address, but not be limited to: traffic, water, wastewater, stormwater, and environmental impacts.”

Commissioner Brunson asked that “public safety” be included in the proposed substitute language.

               

A motion was made by Commissioner Strickland and seconded by Commissioner Murphy to approve the proposed substitute language for protecting existing neighborhoods in the 2018 Glynn County Comprehensive Plan that reads: Protecting existing neighborhood character is vital to maintaining our community’s quality of life.  The County should develop a procedure to evaluate proposed developments and redevelopments to identify and mitigate potential negative impacts on existing land uses.  The evaluation should address, but not be limited to: public safety, traffic, water, wastewater, stormwater, and environmental impacts. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 6:53 p.m.

 

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk