SPECIAL CALLED MEETING
GLYNN COUNTY BOARD OF COMMISSIONERS
W. HAROLD PATE BUILDING
1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM 224
TUESDAY, MARCH 20, 2018 AT 1:00 PM
PRESENT:† †††††††††††††††††††††††††† Bill Brunson, Chairman, District 4
Michael Browning, Vice Chairman, District 1
Dr. Peter Murphy, Commissioner, District 2
Richard Strickland, Commissioner, District 3
Allen Booker, Commissioner, District 5
Mark Stambaugh, Commissioner, At Large Post 1
Bob Coleman, Commissioner, At Large Post 2
ALSO PRESENT: ††††††††††††††† Alan Ours, County Manager
Aaron Mumford, County Attorney
Dhwani Patel, County Clerk
Discussion and consideration of voting on the following:
1. †††††††††† St. Simons Surf Sailors
††††††††††††††† ††††††††††††††† Members of the St. Simons Surf Sailors including Robert Ussery, Commodore, Clark Robeson, Treasurer, Jeff Betts, Vice Commodore, Steve DíAmico, Secretary, and Dr. Malcolm Wright, Sergeant at Arms, provided a brief history and budget of the organization. The Surf Sailors are a sailing, windsurfing, and water sports facility located on the beach near the old Coast Guard Station on St. Simons Island and have a goal to promote sailing and water sports activities in the Golden Isles.
The group also highlighted the importance of their group on St. Simons, and shared their proposal for the Coast Guard parking lot.
The Surf Sailors answered various questions from the Board. The Board then discussed their options.
2. †††††††††† Coast Guard Beach Park Master Plan
Sherri Jones, Executive Director of the Coastal Georgia Historical Society, presented the goals set for this Coast Guard Beach Park Master Plan project, expressed that they received community wide participation, and talked about how the plan matches with the strategic plan of Glynn County. Keyes Williamson, with WLA Studio, highlighted the concept of Coastguard Beach Master Plan. Scott McQuade, President of the Golden Isles Convention and Visitors Bureau, outlined the funding and management of this plan and summarized their request to the Board.
The Board asked several questions and held a discussion.
3. †††††††††† Dilapidated Structures Presentation
Will Worley, Senior Assistant County Attorney, outlined the current process that staff uses to deal with dilapidated structures which typically takes up to 150 to 180 days, conservatively. He then outlined a proposal for a new process that would cut down the overall timeline to 90 to 100 days. In order to proceed with the new proposal, a new set of ordinances would need to be adopted by the Board.
He also outlined a process for dealing with properties which the county holds tax deeds to. The process would allow the county to foreclose on a property and become the owner of that property which would open up the option of transferring it to the Land Bank.
4. †††††††††† Renovations in the Tax Commissionerís Office
Commissioner Browning led the discussion regarding the renovations made in the Tax Commissionerís Office. Tax Commissioner Jeff Chapman said that he would be open to answering questions that were submitted in writing as he wasnít prepared to answer any questions during the meeting. Commissioner Browning stated that the Board received an email informing them that the Tax Commissioner spent approximately $65,000 on renovations in his office located at the Harold Pate Building without following the proper county protocols. He stated that the building belongs to the Board of Commissioners and to the tax payers of Glynn County and that work to the building cannot be completed without the Boardís authorization.
Commissioner Booker and Commissioner Browning requested information about the renovations that were completed in the office including contracts, scope of work, drawings, credentials of the contractors, and the permitting process. Commissioner Browning specified that while the Board had budgeted $300,000 for the work to be completed in the FY18 budget, the purchasing process still needed to be followed just like every other project. He stated that Board needed to know what changes have been made prior to transferring funds to the Tax Commissionerís budget to pay the current invoices. Commissioner Booker also stated that he thought it was unfair for a constitutional officer to go around a process that has been set. Commissioner Stambaugh would like to know if county staff was involved and what their role had been in the renovations process. Before taking the item to the Finance Committee, the Commissioners asked the County Attorney to draft a letter to the Tax Commissioner.
EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION
The Board did not hold an executive session during this meeting.
Bill Brunson, Chairman
Board of Commissioners
Glynn County, Georgia
Dhwani Patel, County Clerk