MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM

TUESDAY, NOVEMBER 22, 2016 AT 2:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                      Allen Booker, Commissioner, District 5

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

Discussion and consideration of voting on the following:

 

1.         Debris pick up in private communities

 

County Manager Alan Ours explained the county had received notice on November 18, 2016, from the Federal Emergency Management Agency (FEMA) that additional information was needed before a decision could be made regarding the reimbursement for debris removal inside gated communities and on private roads.

Staff had drafted a response to that letter addressing each concern and providing support documentation.

 

The debris removal contractor, Ceres Environmental, and the debris monitoring contractor, Witt O’Brien’s, were nearing completion of debris removal on public right-of-ways and needed direction regarding removal of debris on private properties otherwise they needed to move on to their next jobs. If the county moved forward with removing the debris on private property without prior approval by the FEMA, FEMA would not provide any reimbursement for the debris removed from private communities or right-of-ways. However, the county had been waiting on FEMA’s determination since its first request made in October and there was no assurance the county would ever hear favorably or otherwise. It was also noted that, although counties in South Carolina and Florida had received FEMA reimbursement for private property debris removal, to date no Georgia County had been approved for reimbursement.

Staff needed direction whether or not to move forward with the debris removal risking loss of potential reimbursement or to wait for a response from FEMA risking loss of the debris removal contractors.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Browning to proceed with picking up debris in private communities without assurance of FEMA reimbursement and authorize staff to continue seeking the reimbursement.

 

Because this action would potentially disqualify the county for consideration of reimbursement, the Board decided not to move forward with this action.

 

The motion failed unanimously.

 

The Board decided to wait until Wednesday, November 30 to begin picking up the debris in the private communities. It hoped to hear favorably from FEMA by that date, otherwise the debris contractors would pick up the debris and the county would more than likely not receive reimbursement for this portion of the debris removal.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Browning to delay the debris removal in private communities until after Wednesday, November 30 and then move forward with the debris removal with or without the FEMA reimbursement. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, County Clerk