MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, NOVEMBER 17, 2016 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

 

ABSENT:                      Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to add item 37 to the published agenda to consider adopting an ordinance regarding arson investigators.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 38 to the published agenda to consider creating an internal auditor position and a contract analyst position.

 

1.         Received the FY17 Year-to-Date (YTD) Financial Report.  (T. Miller) REPORT

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2016 alcoholic beverage license to Jyotsnaben Patel for Solar Food Mart, 6110 Altama Avenue, Ste 100, Brunswick, GA. The license is to sell malt beverages and wine not for consumption on premises of a convenience store. Sunday sales permitted. Jyotsnaben Patel, licensee. (Occupation Tax/Chief Doering) REPORT

 

Jyotsnaben Patel, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Brunson to approve the issuance of a 2016 alcoholic beverage license to Jyotsnaben Patel for Solar Food Mart. The motion carried unanimously.

 

3.         Consider the licensee change for the 2016 alcoholic beverage license for Winn Dixie #0019, 220 Retreat Village, St Simons Island, GA.  The license is to sell malt beverages and wine not for consumption on premises of a grocery store. Sunday sales permitted. Wesley Dunlap, licensee. (Occupation Tax/Chief Doering) REPORT

 

Wesley Dunlap, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Provenzano to approve the transfer of the 2016 alcoholic beverage license for Winn Dixie #0019 to Wesley Dunlap. The motion carried unanimously.

 

4.         Consider the licensee change for the 2016 alcoholic beverage license for Winn Dixie #0067, 341 Venture Dr, Brunswick, GA.  The license is to sell malt beverages and wine not for consumption on premises of a grocery store. Sunday sales permitted. Katelyn Finsness, licensee. (Occupation Tax/Chief Doering) REPORT

 

Katelyn Finsness, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve the transfer of the 2016 alcoholic beverage license for Winn Dixie #0067 to Katelyn Finsness. The motion carried unanimously.

 

5.         Consider the licensee change for the 2016 alcoholic beverage license for Winn Dixie #0068, 284 Hyde Park Commons, Brunswick, GA.  The license is to sell malt beverages and wine not for consumption on premises of a grocery store. Sunday sales permitted. Jennifer Erickson, licensee. (Occupation Tax/Chief Doering) REPORT

 

Jennifer Erickson, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Brunson to approve the transfer of the 2016 alcoholic beverage license for Winn Dixie #0068 to Jennifer Erickson. The motion carried unanimously.

 

6.         Consider the licensee change for the 2016 alcoholic beverage license for Race Trac Petroleum, Inc. DBA Race Trac #675, 450 Canal Rd, Brunswick, GA.  The license is to sell malt beverages and wine not for consumption on premises of a convenience store. Sunday sales permitted. Edrony Joseph, licensee. (Occupation Tax/Chief Doering) REPORT

 

Edrony Joseph, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Stambaugh to approve the transfer of the 2016 alcoholic beverage license for Race Trac to Edrony Joseph. The motion carried unanimously.

 

7.         Consider the licensee change for the 2016 alcoholic beverage license for Pizza Pasta Vinoteca LLC dba That’s Italian Cucina Napoletana, 118 Retreat Village, St Simons Island, GA.  The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. Gennaro Esposito, licensee. (Occupation Tax/Chief Doering) REPORT

 

Gennaro Esposito, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Stambaugh to approve the transfer of the 2016 alcoholic beverage license for Pizza Pasta Vinoteca to Gennaro Esposito. The motion carried unanimously.

 

8.         Consider the licensee change for the 2016 alcoholic beverage licenses at the locations listed below. Ronald Roberts, Licensee. (Occupation Tax/Chief Doering) REPORT

BUSINESS NAME

LOCATION

 

Cloister Hotel

100 Cloister Dr

Sea Island

Cloister Gift Shop

100 Cloister Dr

Sea Island

Cloister Catering

100 Cloister Dr

Sea Island

Davis Love Grill

100 King's Way

St. Simons

Sea Island Beach Club

400 Beach Club Dr

Sea Island

The Lodge at Sea Island

95 Retreat Av

St. Simons

Sea Island Spa

50 Cloister Dr

Sea Island

Ocean Forest Golf Club

200 Ocean Rd

Sea Island

Ocean Forest Golf Club Snack Bar

99 Ocean Rd

Sea Island

Sea Island Golf Club Snack Bar

100 Retreat Av Unit 1

St. Simons

The Market at Sea Island

351 Sea Island Rd #101

Sea Island

Sea Island Tennis Center

60 Cloister Place

Sea Island

The Inn at Sea Island

100 Salt Marsh Dr

St. Simons

 

Ronald Roberts, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Provenzano to approve the transfer of the 2016 alcoholic beverage license for the locations listed above to Ronald Roberts. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

9.         Approved the minutes of the special called meeting held October 5, 2016, and the minutes of the regular meeting held November 3, 2016, subject to any necessary corrections.  (C. Overstreet)

 

10.       Appointed Wayne Johnson and Paulo Albuquerque to the Board of Governors of the Brunswick and Glynn County Development Authority filling the expired terms of R. Wayne Johnson and Melissa Clark Neu (Missy Neu), beginning on the date they take their oaths and ending the later of July 31, 2019, or until their successors are appointed. REPORT  Resolution #R-54-16

 

11.       Approved an agreement with the Federal Emergency Management Agency (FEMA) authorizing use of the Office Park Building as a Disaster Recovery Center (DRC) for the purpose of sharing FEMA’s disaster-related assistance and program applications with the citizens. REPORT

 

CONSENT AGENDA – Finance Committee

 

12.       Authorized payment of the excess tax proceeds from the tax sale of parcel # 02-01202 in the amount of $2,093.15 to Angela Bennett and to Cheryl Merjiran in the amount of $697.71.  (N. Priest-Goodsett) (FC Vote: 2-0) REPORT

 

13.       Authorized payment of the excess tax proceeds from the tax sales of parcel numbers 02-0163 7, 02-01660, 02-01651, 02-01709, 02-01652, 02-01908, 02-01654, 02-01909, and 02-01655 in the amount of $84,592.30 to James Yancey, Jr., Attorney at Law, on behalf of Joseph Demery.  (W. Worley) (FC Vote: 2-0) REPORT

 

14.       Authorized the Glynn County Fire Department to accept an M-1083 5 ton flat-nosed chassis from the Georgia Forestry Commission and authorized the County Manager to sign the request for transfer.  (J. Powell) (FC Vote: 2-0) REPORT

 

15.       Approved sending a letter to the Georgia Department of Revenue certifying Tonya Miller, Director of Administrative Services, and CFO, as the Glynn County Board of Commissioners’ designee to receive information about a refund claim of local significance.  (T. Miller) (FC Vote: 2-0) REPORT

 

16.       Accepted the voluntary disclosure and payment of unpaid 2015 and 2016 accommodation excise taxes from Creekstone Investors, LLC, and Carla Emmons in the amount of $32,958.10 (principal), waive penalties and interest in the amount of $12,012.77, and approved a voluntary disclosure Accommodation Excise Tax Settlement Agreement with monthly payments of $2,000.  (T. Miller) (FC Vote: 2-0) REPORT

 

17.       Approved a refund to Greater Works than These Ministries for property taxes paid for tax years 2013, 2014 and 2015 and write off the 2016 taxes on Parcel No. 01-06261. (F. Dees) (FC Vote: 2-0) REPORT

 

18.       Denied the request to waive the interest and penalties for property taxes on Kerry Mock’s Parcel No. 05-00282 in the amount of $6,451.61.  (F. Dees) (FC Vote: 2-0) REPORT

 

19.       Approved the Real and Personal Property corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 20, 2016 meeting, with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 2-0) REPORT

 

20.       Adopted the proposed FY2017/2018 Budget Calendar as presented by the Budget Team.  (T. Miller) (FC Vote: 2-0) REPORT

heat

21.       Approved the FY 2017 Highway Enforcement of Aggressive Traffic (H.E.A.T.) Grant in the amount of $54,225.99 and decreased the Police Department’s FY17 revenue and expenditures budgets in the amount of $5,294. (T. Miller) (FC Vote: 2-0) REPORT

HEAT

22.       Approved the independent contractual agreements between Glynn County and Gabrielle Barton, Deanne Morgan, Misty Mobley, Chatham Davis, and Claude Brown to provide consultant services for the FY17 Juvenile Justice Incentive Grant with funding to be provided solely by the grant. (T. Miller) (FC Vote: 2-0) REPORT

 

23.       Accepted the FY 2016 Bulletproof Vest Partnership Grant in the amount of $18,300. (T. Miller) (FC Vote: 2-0) REPORT

 

24.       Accepted the Stanton Foundation Grant for the purchase of an adoption van and associated costs for Animal Control Services and increase the Animal Control Services’ FY17 revenue and expenditures budget by $150,000 each. (T. Miller) (FC Vote: 2-0) REPORT

 

25.       Accepted the PetSmart Charities Emergency Relief grant for the extra-large crates and stainless steel bowls that were delivered to the emergency animal shelter in Waycross, Georgia prior to Hurricane Matthew and amended the Animal Control Services’ FY17 revenue and expenditures budget by $16,899. (T. Miller) (FC Vote: 2-0) REPORT

 

26.       Accepted the grant from the Animal Farm Form Foundation for the three day training workshop provided by the Dog Playing for Life organization. (T. Miller) (FC Vote: 2-0) REPORT

 

27.       Accepted the 2016 Victim of Crime Act (VOCA) grant contract in the amount of $64,734 from the Georgia Justice Coordinating Council (CJCC). The funds support the activities of the Crime Victim Liaison between October 1, 2016 and September 30, 2017. Approval includes amending the Police Operations – VOCA Grant’s FY17 revenue and expenditures budget by $29,734.  C15-8-314 (T. Miller) (FC Vote: 2-0) REPORT

 

28.       Awarded a contract for Island Retreat Drainage Improvements to Allen Owens Construction Company Inc. of Blackshear, Georgia, the lowest responsive and responsible bidder, with funding provided by the FY17 Capital Projects Fund in the amount of $154,702 and the Capital Projects Fund Balance in the amount of $130,844.85. (D. Austin) (FC Vote: 2-0) REPORT

 

29.       Approved the issuance of a Purchase Order to Langdale Chevrolet for three one-half ton Chevrolet Silverado pickups in the amount of $23,242 per unit for a total of $69,726 with funding provided by the FY17 Capital Budget. (D. Austin) (FC Vote: 2-0) REPORT

 

30.       Approved the issuance of a Purchase Order to Wade Ford of Smyrna, Georgia for two Ford Transit 12-15 passenger vans in the amount of $36,959 per unit for a total of $73,918 with funding provided by the FY17 Capital Projects Fund Balance.  (D. Austin) (FC Vote: 2-0) REPORT

 

31.       Approved the Mission Critical Services, Inc., Power Systems Protection Agreement to ensure the continued proper operation of the UPS unit(s) located at communications tower sites with funding of $3,975 provided by the E911 budget.  (S. Usher) (FC Vote: 2-0) REPORT

 

32.       Approved the Mission Critical Services, Inc., Generator Preventative Maintenance Agreement to ensure the continued proper operation of the generator(s) located at the four communications tower sites: Fourth Street, Zuta, Brookman, and St. Simons, with funding of $6,900 provided by the E911 budget.  (S. Usher) (FC Vote: 2-0) REPORT

 

CONSENT AGENDA – Pension Committee

 

33.       Approved the second year extension of the contract with Nyhart for the provision of actuarial services. (PC Vote 8-0) REPORT

 

34.       Approved the fourth year extension of the contract with Marshwinds Advisory Company for the provision of investment management services and with Synovus Trust Company for the provision of trustee/administration services. (PC Vote 8-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Provenzano to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

35.       Consider adoption of an amendment to the Glynn County Code of Ordinances Section 2-15-3 titled Speed Limits - Schedule to reflect the current speed limit schedule on file with the Georgia Department of Transportation (GDOT) titled “ List of Roadways for Glynn County”  and authorize the Chairman to request renewal of the County’s Speed Detection Device Permit. REPORT

 

County Engineer Paul Andrews reported this item would list for the record the Georgia Department of Transportation’s speed limits within the county and allow the Police Department to renew its radar permit.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh to adopt the ordinance amendment and authorize the renewal of the speed detection device permit. The motion carried unanimously.  Ordinance #O-2016-14

 

36.       Consider the request from the Clerk of Superior Court’s office for $10,000 to fund the shortfall in the Magistrate Court Escrow Account with funding provided by Glynn County.  (M. Jacobs)  REPORT

 

Chairman Strickland said the Georgia Bureau of Investigations (GBI) conducted an audit of the funds in the Clerk of Superior Court’s Office and confirmed there are unaccounted for funds. The Prosecuting Attorney’s Council of Georgia is reviewing the case for potential prosecution. 

Maria Jacobs, Chief Deputy Clerk of the Superior Court, requested funds from the county to allow the payout of the escrowed funds. She did not feel comfortable transferring money from the court’s accounts to fund the shortfall in this account.

The majority of the commissioners were opposed to using taxpayer’s money to fund the shortfall at this time.

Commissioner Browning asked the Board to consider requesting the state legislature pass a bill authorizing local governments to perform audits of any agency or constitutional office to which the county provides funding.

There is a total of $250,000 in bonds covering the Clerk of Superior Court. The county also has an insurance policy covering dishonest employees in the amount of $500,000.  Aggrieved parties can make a claim against the bonds to recover their lost funds.

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to deny the request to fund the shortfall. The motion carried 5-1 with Commissioner Brunson opposed.

 

37.       Consider an amendment to Sections 2-7-12 through 2-7-14 of the Glynn County Code of Ordinances to provide for powers and authority of fire (arson) investigators within the Community Services Department.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to adopt the ordinance amendment. The motion carried unanimously. Ordinance #O-2016-15

 

38.       Consider adding an internal auditor and a contract analyst to the Classification and Compensation Plan.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh to add the positions to the plan.

 

Commissioner Stambaugh requested this auditor assist agencies and constitutional officers with establishing accounting procedures and also audit their accounts, if allowed.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to amend the motion to specify funding would be provided by the FY16 and FY17 budgets as recommended. The motion carried 5-1 with Commissioner Provenzano opposed.

                       

Commissioner Provenzano was opposed to creating the contract analyst position. He felt the position would not be able to oversee all of the SPLOST 2016 projects. He suggested a project manager or team be considered instead.

 

The motion to add the position to the Classification and Compensation Plan with funding provided by the FY16 and FY17 budgets passed 5-1 with Commissioner Provenzano opposed.

 

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Browning and seconded by Commissioner Provenzano to adjourn to executive session to discuss a personnel matter. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to approve the minutes of the August 4, 2016, and October 20, 2016, executive sessions. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 7:51 p.m.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk