MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, OCTOBER 13, 2016 AT 4:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

Pastor David Hudson, of the Lighthouse Baptist Church, provided the invocation.

 

A motion was made by Commissioner Browning and seconded by Commissioner Provenzano to add item 4 to the published agenda to consider approving a fee waiver for the use of the Neptune Park and Casino bandstand. The motion carried unanimously.

 

1.         Discuss Hurricane Matthew and consider terminating the State of Emergency in Glynn County.

 

                On Thursday, October 6, 2016, the Board of Commissioners declared a State of Emergency in Glynn County. Under the state of emergency, the chairman had authorization to act on behalf of the Board of Commissioners. Although the State of Georgia extended its State of Emergency through Saturday, October 15, 2016, the Board felt Glynn County’s declaration could be lifted.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to terminate the State of Emergency effective immediately. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 5 to the published agenda to discuss the removal of storm debris from gated communities. The motion carried unanimously.

 

 

2.         Consider amending the Personnel Policy regarding Emergency Pay.

 

Human Resources Manager Orah Reed reported the personnel policy requires that non-exempt employees required to work while the county is under a state of emergency and a mandatory evacuation is in effect will be paid “emergency pay”. Emergency pay is one and one-half the current hourly rate of pay.

The amendment would allow the Board of Commissioners to extend the emergency pay past the time the mandatory evacuation was lifted.

 

The mandatory evacuation was lifted for the mainland at 1:00 p.m. on Saturday, October 8, 2016. The mandatory evacuation was lifted for St. Simons, Sea Island, and Little St. Simons Island at 8:00 a.m. on Tuesday, October 11, 2016.

Without this amendment to the policy, because a portion of the county was no longer under a mandatory evacuation, the employees would not receive emergency pay. This amendment would allow the Board of Commissioners to extend the emergency pay through 8:00 a.m. on October 11, when the mandatory evacuation was lifted.

 

                                The amendment to the Personnel Policy shall read as follows:

 

3.12.2.1                The Board of Commissioners may, in its sole discretion, extend the period of emergency pay described in 3.12.2 through and including the conclusion of a state of emergency for non-exempt employees required to be on the job during a mandatory evacuation under a state of emergency declared by or under the authority of the Board of Commissioners. The Board of Commissioners may exercise the authority to extend emergency pay under the terms of this paragraph either proactively or retroactively, including after the conclusion of the state of emergency. If the Board of Commissioners elects to extend emergency pay hereunder, an employee, to be eligible for such extension of emergency pay, must: 1) be non-exempt; 2) have worked and been required to remain on the job during both the state of emergency and mandatory evacuation; and 3) have remained actively and directly working on, and essential to, the recovery efforts pertaining to the state of emergency during the emergency pay extension period, all as determined and approved by the County Manager. Actively and directly working on, and essential to, the recovery efforts pertaining to the state of emergency during the emergency pay extension period shall mean an employee who performs duties pertaining to the state of emergency outside of the scope of such employee’s normal and customary duties. During a state of emergency declared by or under the authority of the Board of Commissioners, the Chairman of the Board of Commissioners may, in the absence of the Board of Commissioners, exercise the authority to extend emergency pay described in this paragraph. 

               

County Attorney Aaron Mumford reported that the emergency pay provided to employees as a result of this policy amendment would not be reimbursable by the Federal Emergency Management Agency (FEMA). FEMA only reimburses for plans and policies in effect at the time of the disaster.

Commissioner Browning said the Personnel Committee recommended approval of the amendment and asked staff to seek reimbursement from FEMA.              

Commissioner Provenzano originally made a motion to extend the emergency pay during a mandatory evacuation or under a state of emergency, but then changed his motion to require both a mandatory evacuation and a state of emergency be in place before allowing the emergency pay. The amended motion was seconded by Commissioner Coleman.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to adopt the amendment to the Personnel Policy authorizing the Board of Commissioners or in their absence, the chairman, to extend the period of the emergency pay for non-exempt employees required to be on the job during a mandatory evacuation and under a state of emergency. The motion carried unanimously. Resolution #R-45-16

 

3.         Consider extending the period of emergency pay for non-exempt employees required to be on the job during the mandatory evacuation for Hurricane Matthew under the state of emergency declared by the Board of Commissioners.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Stambaugh to extend the period of emergency pay, at a rate of one and one half times the employee’s regular rate of pay, to 8:00 a.m. Tuesday, October 11, 2016, for eligible non-exempt employees required to be on the job during the mandatory evacuation for Hurricane Matthew under the State of Emergency declared by the Board of Commissioners in accordance with Personnel Policy Section 3.12.2.1. The motion carried unanimously.

 

Commissioner Provenzano originally made a motion to extend the period of emergency pay to 8:00 a.m. on Tuesday, October 11, 2016, but quickly realized the mandatory evacuation on St. Simons Island, Little St. Simons Island, and Sea Island was lifted at 8:00 a.m. on Wednesday, October 12, 2016. He amended his motion. The amended motion was seconded by Commissioner Stambaugh.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Stambaugh to amend the previous action and extend the period of emergency pay, at a rate of one and one half times the employee’s regular rate of pay, to 8:00 a.m. Wednesday, October 12, 2016, for eligible non-exempt employees required to be on the job during the mandatory evacuation for Hurricane Matthew under the State of Emergency declared by the Board of Commissioners in accordance with Personnel Policy Section 3.12.2.1. The motion carried unanimously.

 

4.         Consider approving a fee waiver for the use of Neptune Park and the Casino bandstand for a community-wide welcoming home event organized by Christ Church to recognize the efforts of Glynn County, its employees, and affiliated agencies. The event is scheduled for Sunday, October 16th at 4:30 p.m. (D. Provenzano)

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Brunson to approve the fee waiver. The motion carried unanimously.

 

5.         Consider removing storm debris from gated communities.

 

The Board heard from the debris removal contractor, Ceres Environmental, Inc., and the debris monitoring contractor, Witt O’Brien’s, regarding pick up of debris in private neighborhoods. It is likely FEMA will not reimburse the county for costs related to the pickup of debris on private property.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to defer this item to the Board’s October 20, 2016, regular meeting to give staff time to meet with FEMA representatives regarding picking up debris on public right-of-ways in private communities. The motion carried unanimously.

 

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned a 5:37 p.m.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

 

_____________________________

Cindee S. Overstreet, Clerk