MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, AUGUST 21, 2014 AT 6:00 PM

 

 

PRESENT:                     Michael Browning, Chairman, District 1

Bob Coleman, Vice Chairman, At Large Post 2

Dale Provenzano, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

                                    Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD – J. R. Smith spoke regarding the relocation of the post office on Sea Island.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to add item 8.1 to the published consent agenda to approve the 8th amendment to the lease agreement between Glynn County and the Brunswick and Glynn County Development Authority. The motion carried unanimously.

 

1.         Recognized the Fire Department personnel that assisted in extinguishing the fire on Cherry Street in downtown Jesup, Georgia on August 4, 2014.           

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2014 alcoholic beverage license for Sunoco Food Mart, 2668 Highway 17 S., Brunswick, GA.  The license is to sell malt beverages and wine, not for consumption on premises of a convenience store. Sunday sales permitted. This is a new 2014 license.  Raxit Patel, licensee. (Occupation Tax/Chief Doering) REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to defer this item to the Board’s September 4, 2014, meeting. The motion carried unanimously.

 

PUBLIC HEARING – Abandonments

 

3.         AB2860 103 Frazier Street - Consider the application for abandonment of a portion of the unopened alley between Wylly Street and Frazier Street in the King City subdivision, St. Simons Island. Joy Corti, applicant. (P. Andrews) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to defer this item to the Board’s September 4, 2014, meeting. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held August 7, 2014, subject to any necessary corrections.  (C. Overstreet)

 

5.         Authorized the submittal of the Georgia Department of Transportation’s (GDOT) recertification application required for Local Public Agencies (LPA) to manage the Local Administered Project (LAP) as is necessary to receive federal funding from the Georgia Division of the Federal Highway Administration (FHWA). (P. Andrews) REPORT

 

6.         Approved an agreement with the Ware County Board of Education for use of the Williams Heights Elementary School as a shelter in the event of a disaster. (J. Wiggins) REPORT

 

7.         Approved amending the bylaws of the Blythe Island Regional Park Advisory Board as requested by the advisory board. (W. Davis) REPORT

 

8.         Accepted the Federal of Federal Aviation Administration Grant (FAA) for Project No. 3-13-0018-036-2014 to complete the Brunswick Golden Isles Master Plan and Wildlife Hazard Management Plan in the amount of $654,312 with no financial assistance required of Glynn County. (R. Burr) REPORT

 

8.1       Approved the 8th amendment to the lease agreement between Glynn County and the Brunswick and Glynn County Development Authority. This amendment will remove from the lease agreement approximately 0.641 acres of airport property that was sold in 2013.

 

CONSENT AGENDA – Finance Committee

 

9.         Received the monthly Workers Compensation Report.  (O. Reed) (FC Vote: 3-0) REPORT

 

10.       Approved the various credit applications for Fiscal Year 2014/2015.  (T. Miller) (FC Vote: 3-0) REPORT 

 

11.       Approved the FY14 Federal Equitable Sharing Agreement for the Glynn County Police Department.  (T. Miller) (FC Vote: 3-0) REPORT

 

12.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, July 17, 2014, meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT 

 

13.       Denied a request from Ms. Lori Schwartz on behalf of Golden Isles Plaza, LLC that penalties and interest paid in the amount of $763.05 on parcels #03-16380 and #03-15018 for tax year 2013 be refunded.  (F. Dees) (FC Vote: 3-0) REPORT 

 

14.       Approved the request from Mr. Garry Thomas Hill that the late fees paid in the amount of $42.40 for his 2003 Harley VRod MC 2014 ad valorem taxes be refunded.  (F. Dees) (FC Vote: 3-0) REPORT

 

15.       Approved the budget adjustments for SPLOST 5 projects by moving $20,000 from the District 3 – North Glynn Recreation Complex Improvements Project to Unallocated.  (T. Miller) (FC Vote: 3-0) REPORT 

 

16.       Decreased the FY15 Juvenile Court operating revenue and expenditures budget by $73,095.  (T. Miller) (FC Vote: 3-0) REPORT

 

17.       Amended the Judges of Superior Court budget to increase expenditures in the amount of $10,054 for FY14 and $19,329 for FY15, with funding provided by the General Fund fund balance, and approved moving the HB182 Program from the General Fund to the Brunswick Judicial Circuit Fund.  (T. Miller) (FC Vote: 3-0) REPORT

 

18.       Amended the FY15 budget to increase revenue and expenditures in the amount of $1,000 for the Alcohol and Marijuana Awareness Program (AMAP) program. (T. Miller) (FC Vote: 3-0) REPORT 

 

19.       Established the Fiscal Year 2015 Auction Fees Operating Expenditure budget in the amount of $3,000 in order to fund the required Surplus Auction fees with funds to be provided by sale of surplus equipment revenue in the General Fund.  (T. Miller) (FC Vote: 3-0) REPORT 

 

20.       Amended the FY14 District Attorney budget to increase revenue and expenditures in the amount of $18,240 for the additional 5% fees from fines collected in the Brunswick Judicial Circuit.  (T. Miller) (FC Vote: 3-0) REPORT 

 

21.       Amended the FY15 Drug Court budget to increase expenditures in the amount of $9,960 for Drug Court program scholarships that have been paid back with funding provided by the Drug Court Fund fund balance.  (T. Miller) (FC Vote: 3-0) REPORT

 

22.       Amended the FY15 Probate Court budget to increase revenue and expenditures in the amount of $4,256 with funding from the Law Library.  (T. Miller) (FC Vote: 3-0) REPORT

 

23.       Approved the FY14 KidsNet – Contractual Services remaining budget in the amount of $26,083.83 be rolled over to the Juvenile Court's FY2014-15 budget.  (G. Rountree) (FC Vote: 3-0) REPORT 

 

24.       Authorized the use of an amount not to exceed $9,000 from the BIRP Development Account (Timber Funds) for the purchase and installation of an aluminum roof and additional water and electricity at the Blythe Island Regional Park (BIRP) marina.  (W. Davis) (FC Vote: 3-0) REPORT

 

25.       Approved an adjustment to the FY14 budget for the construction of the new Sheriff’s Office and Detention Center in the amount of $12,477 to cover the premiums for the extension of the builders risk insurance with funding to come from the General Fund.  (O. Reed) (FC Vote: 3-0) REPORT

 

26.       Amended the FY14 budget by increasing Insurance Premium Tax Revenues and street light expenditures by $12,740; and, amended the FY15 budget by increasing Insurance Premium Tax revenues and street light expenditures by $16,427. (D. Austin) (FC Vote: 3-0) REPORT

 

27.       Approved the First Amendment to the Blythe Island Regional Park (BIRP) Fishing Club License Agreement that includes relocation of the archery range property and the purchase and installation of an aluminum-type building for the purpose of holding meetings, cookouts and storage; transfer of electricity and water meter to the Club along with maintenance of the water system and well on the park property at no cost to Glynn County. (W. Davis) (FC Vote: 3-0) REPORT

 

28.       Approved the Second Amendment to the Tower and Ground Lease Agreement and Consent to Assignment with New Cingular Wireless, formerly AT&T, for the tower located at 3909 Frederica Road, St. Simons.  (J. Catron) (FC Vote: 3-0) REPORT

 

29.       Awarded the consulting contract for the Long Range Transportation Plan Update to Reynolds Smith & Hills in the amount of $96,936 with funding from the 2015 Brunswick Area Transportation Study (BATS) budget.  (D. Hainley) (FC Vote: 3-0) REPORT

 

30.       Authorized improvements to the W. Harold Pate Courthouse Annex, 1725 Reynolds Street, to bring the building into compliance with the Americans with Disabilities Act (ADA), in the amount of $83,000 with funding provided by the General Fund fund balance and funds currently budgeted for ADA improvements. (B. Mauney) (FC Vote: 3-0) REPORT

 

31.       Awarded the bid for engineering services to EMC Engineering Services, Inc., for the provision of conceptual planning, preliminary plan development and design presentation for the sidewalks proposed along US Highway 341, McKenzie Road, and Southport Parkway, in the amount of $32,000 with funding from the General Fund fund balance, with the option to provide construction planning services for the projects chosen for construction.  (D. Austin) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Taylor and seconded by Commissioner Booker to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

32.       Consider amending the FY15 budget to establish the Administrator’s contingency in the amount of $400,000 with funding provided by the General Fund fund balance.  (A. Ours) (FC Vote: 3-0) REPORT 

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve this item. The motion carried unanimously.

 

33.       Consider authorizing staff to implement year one of the three-year Berry Dunn Information Technology Assessment in the total amount of $417,682.26 with funding provided by the FY15 approved budget and issue purchase orders as follows: Disys (Cisco State Contract) for switches, wireless access points and controller in the amount of $118,399.80; Dell (State Contract) for virtual machines (VM) servers, personal computer management, VM licensing, and email archival software in the amount of $159,282.46; Dell (State Contract) for personal computers, tablets, and laptops – in an amount not to exceed $140,000.  (J. Catron) (FC Vote: 3-0) REPORT 

                         

            A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to approve this item. The motion carried unanimously.

 

34.       Consider the issuance of an Invitation for Bid to replace the chiller at the Public Safety Building, at an estimated cost of $100,000, with funding to be provided by the Capital Project Fund.  (B. Mauney) (FC Vote: 3-0) REPORT

 

            A motion was made by Commissioner Coleman and seconded by Commissioner Booker to approve this item. The motion carried unanimously.

 

35.       Consider authorizing staff to replace the broken A/C unit at the Historic Coast Guard Station with funding in the amount of $6,000 provided by the Administrator’s contingency fund.  (B. Mauney) (FC Vote: 3-0) REPORT

 

            A motion was made by Commissioner Coleman and seconded by Commissioner Strickland to approve this item. The motion carried unanimously.

 

36.       Consider issuing a purchase order for eight Dodge Charger pursuit vehicles (2014 models) to Akins Ford Dodge Jeep Chrysler in the amount of $186,978 and a purchase order for one Chevrolet Tahoe pursuit vehicle (2015 model) to Hardy Fleet Group in the amount of $28,666 for a total amount of $215,653 with funding provided by the Capital Projects Fund. These vehicles are for the Glynn County Sheriff’s Office. (T. Miller) (FC Vote: 3-0) REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve this item. The motion carried unanimously.

 

37.       Consider approving the revised budget for the new Detention Center/ Sheriff’s Complex.  (D. Hainley) REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the revised budget. The motion carried unanimously.

 

38.       Consider approving Change Order #29 for the new Detention Center in the amount of $15,374.15 with funding to be provided by the project contingency budget.  (D. Hainley) (FC Vote: 3-0) REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve this item. The motion carried unanimously.

           

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn to executive session to discuss pending and potential litigation and property acquisition. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Hunt and seconded by Commissioner Provenzano to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to approve the executive session minutes of August 7, 2014. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Taylor to settle and resolve International Auto Processing’s (IAP) claim for refund of a portion of the 2007 ad valorem taxes on Parcel 03-12472 and 03-12473 by refunding a portion of the taxes due in the amount of $195,142.74 upon payment of the entire amount due on such parcels by International Auto Processing. The motion carried unanimously.

                                                                                                                   

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to accept the 2009 deed from UC Realty Corporation for property known as Parcel 03-16565  and to error and release the taxes due on such parcel from 2008 to present. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Hunt to approve the County Attorney’s recommendations regarding potential and pending litigation. The motion carried unanimously.

 

 

There being no further business, the meeting adjourned at 7:09 p.m.

 

 

 

 

                                                                                                                                               

Michael Browning, Chairman

Board of Commissioners

Glynn County, Georgia

 

 

Attest:

 

 

                                        

Cindee S. Overstreet, Clerk