MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, APRIL 17, 2014 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bob Coleman, Vice Chairman, At Large Post 2

Dale Provenzano, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to add item 35 to the published agenda. The motion carried unanimously.

 

Chairman Browning announced item 32 would be heard before item 29.

 

PUBLIC COMMENT PERIOD – Bob Kelly spoke regarding the party house on East Beach

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Presentation of a proclamation designating the week of April 14-18, 2014, as Manufacturing Appreciation Week to acknowledge the valuable contributions manufacturing provides to Glynn County’s economy. REPORT

 

2.         Presentation of a proclamation designating the week of April 13-19, 2014, as Telecommunicator’s Week in Glynn County in honor of the men and women whose diligence and professionalism keep our county and citizens safe. REPORT

 

3.         Received the Year-to-Date (YTD) Financial Report.  (T. Miller) REPORT

 

PUBLIC HEARING – Land Use

 

4.         ZM2753 Shops at Sea Island West – Consider a request to amend the PD (Planned Development) for the Shops at Sea Island West PD. The purpose of the request is to reduce the buffer along Sea Island Road. Parcel Number: 04-12292. Applicant: Bill Edenfield, agent for William Stembler, owner. (D. Hainley)  REPORT

            The applicant has asked that this application be withdrawn and not considered.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to approve the withdrawal of application ZM2753. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

5.         Approved the minutes of the regular meeting held April 3, 2014, subject to any necessary corrections.  (C. Overstreet)

 

6.         Approve the Resolution appointing Melissa Clark Neu (Missy Neu) to the Board of Governors of the Brunswick and Glynn County Development Authority beginning immediately ending the later of July 31, 2016, or until her successor is appointed, to fill the vacancy created upon the resignation of Gary Colberg. (Commissioners Taylor and Provenzano)  REPORT   This item was removed from the consent agenda at the request of Commissioner Hunt.

 

7.         Approved canceling the Board of Commissioners’ meeting scheduled for Thursday, July 3, 2014. REPORT

 

8.         Approved the Assignment of Sublease from Emery Enterprises, Inc., to Glynn Art Association, Inc., and subsequent Second Amendment to Sublease between Brunswick and Glynn County Development Authority and Glynn Art Association, Inc. REPORT

 

CONSENT AGENDA – Finance Committee

 

9.         Received the monthly Workers Compensation Report. (O. Reed) REPORT

 

10.       Approved the Concession License Agreement with TNR Investments d/b/a Sunset Slush of SSI for concession site one at Massengale Park in the amount of $1,000.  (FC Vote: 3-0)  (W. Davis) REPORT

 

11.       Authorized Public Works staff to assist the East Beach Homeowners’ Association with the removal and disposal of existing plant material on the county right-of-way adjacent to the parking area at Gould’s Inlet in preparation for re-landscaping this area by the homeowners’ association.  (FC Vote: 3-0) (B. Rowell) REPORT

 

12.       Denied a request from Mr. William Camp Jr. that $18 paid in penalties on his 2014 Motor Vehicle Registration be refunded.  (FC Vote: 3-0) (F. Dees) REPORT

 

13.       Approved the Asset Disposal Policy as recommended by staff. (FC Vote: 3-0) (B. Rowell) REPORT

 

14.       Approved an increase to the FY14 EMA budget (revenue and expenditures) to include the additional $500 that was received from the Emergency Management Performance Grant.  (FC Vote: 3-0) (T. Miller) REPORT

 

15.       Approved supplemental agreement #1 to the FY14 Brunswick Area Transportation Study (BATS) FHWA Metropolitan Planning Organization (MPO) contract between the Georgia Department of Transportation (GDOT) and Glynn County for carry over funding for a total contract of $469,120.90. PL000-0011-00-796 PI Number 0011796.   (FC Vote: 3-0) (D. Hainley) REPORT

 

16.       Accepted the Georgia Emergency Management Agency (GEMA) grant to allow the Glynn County Police Department to acquire or sustain equipment used by the department’s CBRNE team in the amount of $4,000. (FC Vote: 3-0) (D. Hainley) REPORT

 

17.       Authorized staff to submit a 2015 grant application to the Governor’s Office of Highway Safety for $76,900 to support the HEAT program.  (FC Vote: 3-0) (D. Hainley) REPORT

 

18.       Authorized staff to submit a grant application to the Governor's Office of Highway Safety for $8,000 for the purchase of intoxilyzers. (FC Vote: 3-0) (D. Hainley) REPORT

 

19.       Authorized the bidding of improvements to Canal Road as a Design Build Project after provisions of the supporting resolution have been met.  (FC Vote: 3-0) (D. Hainley) REPORT

 

20.       Approved the Integrated Power Solutions (IPS) Power Systems Protection Agreement to ensure the continued proper operation of the UPS unit(s) located at the Public Safety Complex with funding provided by the E911 budget.  (FC Vote: 3-0) (S. Usher) REPORT

 

21.       Approved the second amendment to the Tower and Ground Lease Agreement with New Cingular Wireless PCS, LLC for the Brookman Tower with an annual increase in the rent of $6,000, effective May 1, 2014. Tenant Site ID-058-042/1543 Firetower Road/Buckswamp (FC Vote: 3-0) (J. Catron) REPORT

 

22.       Authorized staff to issue a purchase order to Dell in the amount of $144,371.82 for expansion of the SAN storage equipment with funding to be provided by the General Fund fund balance ($74,371.82) and the Joint Public Safety Communications Department (JPSCD) budget ($70,000).  (FC Vote: 3-0) (J. Catron) REPORT

 

23.       Exercised the second year extension with Security Collection Agency for EMS billing debt collection services.  (FC Vote: 3-0) (A. Thomas) REPORT

 

24.       Approved the purchase and installation of playground equipment at the Mallery Park as follows: playground system from Miracle Recreation Equipment Company in the amount of $106,351; border and engineered wood fiber from Timberlake Outdoors in the amount of $12,898; and an ADA concrete ramp in an amount not to exceed $10,000 to be paid to the lowest responsive vendor of these projects with funding provided by SPLOST 4 SSI Sports Complex Improvements.  (FC Vote: 3-0) (W. Davis) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve all items on the consent agenda with the exception of item 6, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

6.         Approved the Resolution appointing Melissa Clark Neu (Missy Neu) to the Board of Governors of the Brunswick and Glynn County Development Authority beginning immediately ending the later of July 31, 2016, or until her successor is appointed, to fill the vacancy created upon the resignation of Gary Colberg. (Commissioners Taylor and Provenzano)  Resolution #R-14-14  REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to approve the resolution appointing Melissa Clark Neu to the Brunswick and Glynn County Development Authority. The motion carried 6-0-1 with Commissioner Hunt abstaining.

 

APPOINTMENT

 

25.       Consider appointing one (1) citizen to serve the unexpired term of Larry Singer on the Glynn County Tree Advisory Board representing District 3. The term begins immediately and ends June 30, 2015.

Applications received from:

Gena Churchwell

Anne Low

Jeff Williams

 

            Commissioner Strickland nominated Jeff Williams

 

            The Board voted unanimously to appoint Jeff Williams to the Glynn County Tree Board.

 

26.       Consider appointing one (1) citizen to serve the unexpired term of Marci Desart on the Glynn County Animal Control Advisory Board. The term begins immediately and ends June 30, 2015.

Applications received from:

Donna Eskenazi

Elizabeth Knight

Patty Sizemore

 

            Commissioner Strickland nominated Patty Sizemore

            Commissioner Taylor nominated Donna Eskenazi

            Commissioner Hunt nominated Elizabeth Knight

 

The Board voted 4-3 to appoint Patty Sizemore to serve on the Glynn County Animal Control Advisory Board. Commissioners Taylor, Coleman, and Hunt voted in opposition to the appointment.

 

27.       Consider the appointing Sherry Coleman to serve the unexpired term of Donna Eskenazi on the Glynn County Animal Control Advisory Board. The term begins immediately and ends June 30, 2015.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to appoint Sherry Coleman to the Glynn County Animal Control Advisory Board. The motion failed for lack of majority vote with Commissioners Provenzano, Strickland, Browning, and Booker opposed.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to readvertise the position. The motion carried 6-1 with Commissioner Coleman opposed.

 

28.       Consider appointing one (1) citizen to serve the unexpired term of Robert Doud-Williams on the Marshes of Glynn Libraries Board (MOGL). The term begins immediately and ends June 30, 2015. Applicants must live in the unincorporated area of the mainland.

Applications received from:

Anna Lankford

Jane Lafferty

 

Commissioner Strickland nominated Jane Lafferty

Commissioner Taylor nominated Anna Lankford

 

The Board voted 4-3 to appoint Jane Lafferty. Commissioners Provenzano, Booker and Taylor opposed were opposed.

 

GENERAL BUSINESS

Item 32 was heard prior to item 29.

 

29.       Consider awarding the bid for reroofing Fire Station 1, 4310 Community Road, to Energy Smart of Dublin, Georgia with funding of $20,000 from the Fire Department Operational Budget and $22,750 from the Fire Fund fund balance for a total of $42,750.  (FC Vote: 3-0) (A. Thomas) REPORT

 

            A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to award the bid to reroof Fire Station 1 to Energy Smart as recommended. The motion carried unanimously.          

 

30.       Consider approving Change Order #26 for the new Detention Center with funding to be provided by the project contingency budget.  (FC Vote: 3-0) (D. Hainley) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve Change Order #26 for the new Detention Center. The motion carried unanimously.

 

31.       Consider a request to approve changes in the amount of the award of cubicles and miscellaneous furniture for the Detention Center to multiple bidders with the total amount of changes in the amount of awards is $1,440.30 which will be funded by a line item in the Detention Center budget.  (D. Hainley) (FC Vote: 3-0) (D. Hainley) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the following changes in the amounts for cubicles and miscellaneous furniture for the new Detention Center:  VIP Office Furniture & Supply - Increase the award from $84,530.32 to $85,462.72 to add cost of drop poles. Total amount of increase is $932.40; Schoolsin - Increase the award for room dividing panels from $1449.75 to $1,601.75 to add freight costs. Total amount of increase is $152.00; and, Charmstrom – Increase the award for an 80 slot Mail Center from $1,824 to $2,179.90 to add freight costs. Total amount of increase is $355.90. The motion carried unanimously.  

 

32.       Consider adopting an amendment to Section 2-2-14(b)(1)((ix)(4)(b) of the Glynn County Purchasing Ordinance to provide the Board of Commissioners the authority to allow a bid bond to be received within ten (10) working days after the bid opening if the affected Bidder was the only bid received, met all other solicitation requirements and was within the project funding amount.  (FC Vote: 3-0) (T. Miller) REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to adopt the amendment to the Purchasing Ordinance as recommended. The motion carried unanimously. Ordinance #O-2014-01

 

33.       Consider an amendment to Chapter 2-9 of the Glynn County Code of Ordinances to amend Section 2-9-53(e) of the Noise Abatement Ordinance to amend the times that golf courses may operate lawn and garden equipment. (D. Provenzano) REPORT

 

A motion was made by Commissioner Taylor and seconded by Commissioner Booker to adopt the amendment to the Noise Abatement Ordinance as recommended. The motion carried 4-3 with Commissioners Strickland, Hunt, and Coleman opposed. Ordinance #O-2014-02

 

34.       Consider adoption of a resolution expressing concern about the renting of “Senior Houses” for the use of graduating high school seniors during “Senior Week”.  (C. Taylor) REPORT

 

A motion was made by Commissioner Coleman and seconded by Commissioner Hunt to defer this item to the Board’s next meeting to add additional language to the resolution. The motion carried unanimously.

 

35.    Consider adopting a resolution supporting the Brunswick and Glynn County Development Authority’s efforts to bring the Project Pine solar farm to the Thalman community in Glynn County.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to adopt the resolution supporting the Project Pine solar farm. The motion carried unanimously.  Resolution #R-13-14

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn executive session and enter regular session. The motion carried unanimously with Commissioner Hunt absent.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the County Attorney’s recommendations regarding pending litigation. The motion carried unanimously with Commissioner Hunt absent.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to approve the executive session minutes of April 3, 2014. The motion carried unanimously with Commissioner Hunt absent.

 

There being no further business, the meeting adjourned at 7:21 p.m.

 

 

 

                                                                                                                                               

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

                                        

Cindee S. Overstreet, Clerk