MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MARCH 20, 2014 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bob Coleman, Vice Chairman, At Large Post 2

Dale Provenzano, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Clyde Taylor, Commissioner, At Large Post 1

 

ABSENT:                      Allen Booker, Commissioner, District 5

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD – Karen Brown-Ward spoke about the Demere Skate Park and her concerns regarding the park. Sherry Coleman spoke in favor of her application for appointment to the Animal Control Advisory Board.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to remove item 29 regarding the Radio System Consultants from the agenda. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

1.         Consider a request to amend the PD (Planned Development) Text for the Shops at Sea Island West PD. The purpose of the request is to reduce the buffer along Sea Island Road from fifty feet to thirty feet.  Parcel Number: 04-12292. Applicant: Bill Edenfield, agent for William Stembler, owner. (D. Hainley) REPORT

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Hunt to defer this item to the Board of Commissioners’ meeting on April 17, 2014.The motion carried unanimously.

 

 CONSENT AGENDA – General Business

 

2.         Approved the minutes of the special called meeting held February 18, 2014, and the minutes of the regular meeting held March 6, 2014, subject to any necessary corrections.  (C. Overstreet)

 

3.         Authorized the Chairman to sign the Applicant-Landowner Affidavit in a Georgia Department of Transportation (GDOT) Application and Permit for an Outdoor Advertising Sign for an existing outdoor advertising sign leased by Lamar Advertising, located at 4121 Community Road, which is the site of the former county recreation administration building. (D. Hainley) REPORT

 

4.         Approved funds not to exceed $3,000 to support the Glynn County Employee Food Drive Initiative to support America’s Second Harvest. (C. Temple) REPORT

 

5.         Approve a tax refund to Harrison Pointe Development Co. in the amount of $4,839.42, which amount consists of a portion of the ad valorem taxes paid on parcel 04-09300 for tax years 2009 and 2010.  (R. Glisson) REPORT This item was removed from the consent agenda at the request of Commissioner Hunt.

 

CONSENT AGENDA – Finance Committee

 

6.         Received the monthly Workers Compensation Report.  (O. Reed) REPORT

 

7.         Approved the renewal of the Concession License Agreement with Holy Smoke Cuisine at the Coast Guard Concession Facility for the 2014 season in the amount of $6,000. (FC Vote: 2-0) (W. Davis) REPORT

 

8.         Authorized the Recreation Department to advertise a public hearing for the sale of up to 20 memorial benches in Neptune Park.  (FC Vote: 2-0) (W. Davis) REPORT

 

9.         Approved the University System of Georgia’s Cooperative Extension Office personnel contract documents to extend the County Ag Agent contract through June 30, 2015.  (FC Vote: 2-0) (A. Ours) REPORT

 

10.       Amended the FY14 budget to include the additional $1,830 that was paid back to the Drug Court Fund for scholarships that were repaid.  (FC Vote: 2-0) (T. Miller) REPORT

 

11.       Authorized a budget adjustment of $20,000 to provide community services to child offenders with funding to be provided from the Juvenile Services Fund fund balance. (FC Vote: 2-0) (T. Miller) REPORT

 

12.       Denied a request from Rob and Mary Dunagan that penalties and interest paid on parcel #01-06941 for tax year 2013 be refunded.  (FC Vote: 2-0) (F. Dees) REPORT

 

13.       Denied a request from Jennifer Borsky that $83.38 paid in taxes on her 2013 Motor Vehicle Registration be refunded.  (FC Vote: 2-0) (F. Dees) REPORT

 

14.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, February 6, 2014, meeting with clarification that this does not approve a tax refund. (FC Vote: 1-0-1) (R. Glisson) REPORT

 

15.       Approved the  corrections and exemptions to  the  digest  as recommended by  the  Board  of  Assessors  and  the  Chief Appraiser  at  their Thursday, February  20, 2014, meeting with  clarification that  this does not approve a tax refund.  (FC Vote: 2-0) (R. Glisson) REPORT

 

16.       Approved the Fifth Amendment to the Tower and Ground Lease Agreement with Verizon Wireless of the East LP for the placement of 12 antennas and other equipment on the Frederica Tower for an additional $2,100 annually. Tenant Site Name: St. Simons Water Tank; Contract No. 40362 (FC Vote: 2-0) (J. Catron) REPORT

 

17.       Authorized staff to solicit bids for the cost per copy multi-purpose function copier program. (FC Vote: 2-0) (T. Miller) REPORT

 

18.       Authorized the issuance of an Invitation for Bid to provide grounds maintenance services to thirty (30) of the Recreation Department’s sites as well as the Public Safety Complex, the Commercial Drivers’ License Center (CDL), Animal Control, and the Facilities Maintenance Office, with funding provided by the FY15 operating budgets of the Recreation Department and Facilities Management.  (FC Vote: 2-0) (W. Davis) REPORT

 

19.       Approved extending the contract for the County banking services with BB&T for the 2nd option year. (FC Vote: 2-0) (T. Miller) REPORT

 

20.       Exercised the 1st year extension option with Karp Ronning & Tindol, CPAs, Savannah, Georgia, to conduct the annual County audit at a cost of $61,000 with funding to be provided in the FY15 budgets of funds receiving audit services. C-14-1610-00856 (FC Vote: 2-0) (T. Miller) REPORT

 

21.       Approved the first year option for elevator maintenance service with Atlantic Coast Elevator Company, Savannah, Georgia, with funding to be provided from the Facilities Management Department operating budget. C-14-1220-00858 (FC Vote: 2-0) (B. Mauney) REPORT

 

22.       Authorized Glynn County Public Works to issue Requests for Proposals to complete the work at the Blythe Island Community Park at a cost of $63,000 with funding from the Federal Sportfish Restorations Fund in the amount of $50,000 and from the Administrator’s Contingency Fund in the amount of $13,000. This included an intergovernmental agreement with the Georgia Department of Natural Resources (DNR) for construction and improvement of the Blythe Island Twin Boat Ramp Site.  (FC Vote: 2-0) (B. Rowell) REPORT  Resolution #R-11-14

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve all items on the consent agenda with the exception of item 5 which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

5.         Approve a tax refund to Harrison Pointe Development Co. in the amount of $4,839.42, which amount consists of a portion of the ad valorem taxes paid on parcel 04-09300 for tax years 2009 and 2010.  (R. Glisson) REPORT

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to approve the tax refund to Harrison Pointe Development Co. in the amount of $4,839.42. The motion carried 5-0-1 with Commissioner Booker absent and Commissioner Hunt abstaining.

 

APPOINTMENT

 

23.       Appoint one (1) citizen to the Marshes of Glynn Libraries Board (MOGL) serving the unexpired term of Robert Doud-Williams which ends June 30, 2015. Applicants must live in the unincorporated area of the mainland.

Applications received from:

Anna Lankford

Jane Lafferty

 

Commissioner Strickland nominated Jane Lafferty.

Commissioner Taylor nominated Anna Lankford.

 

The Board voted 3-3 to appoint Jane Lafferty to serve on the Marshes of Glynn Libraries Board with Commissioners Strickland, Hunt and Browning in favor and Commissioners Provenzano, Coleman, and Taylor opposed. The motion failed for lack of majority vote.

 

The Board voted 3-3 to appoint Anna Lankford to serve on the Marshes of Glynn Libraries Board with Commissioners Provenzano, Coleman, and Taylor in favor and Commissioners Strickland, Hunt and Browning opposed. The motion failed for lack of majority vote.

 

24.       Appoint Sherry Coleman to serve the unexpired term of Donna Eskenazi on the Glynn County Animal Control Advisory Board. The term begins immediately and ends June 30, 2015.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to appoint Sherry Coleman to serve on the Animal Control Advisory Board. The motion failed for lack of a majority vote with Commissioners Hunt, Coleman, and Taylor in favor and Commissioners Browning, Strickland, and Provenzano opposed.

 

GENERAL BUSINESS

 

25.       Consider funding for Change Order #25 for the new Detention Center.  The total amount of the Change Order is $13,852.96 with the funding increase to come from the project contingency fund.  (FC Vote: 2-0) (D. Hainley) REPORT

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve the funding in the amount of $13,852.96 for Change Order #25 for the new Detention Center. The motion carried unanimously.

 

26.       Consider approving a Glynn County Economic Development Revolving Loan in the amount of $45,000 to Interior Products, Inc., and that the loan documents, consisting of the Loan Agreement, Promissory Note, and Security Agreement be approved by the Board of Commissioners and executed where necessary by the Chairman.  (FC Vote: 2-0) (A. Mumford) REPORT

 

A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to approve the Glynn County Economic Development Revolving Loan to Interior Products, Inc., in the amount of $45,000 and to authorize the Chairman to execute all necessary loan documents. The motion carried unanimously.

 

27.       Consider awarding the bid for the Americans with Disabilities Act (ADA) Compliance at the Glynn County Courthouse to the lowest responsive and responsible bidder, M.D. McDonald Construction, Co., at a cost of $309,554 with funding to be provided by the General Fund fund balance. C-14-1220-00899 (FC Vote: 2-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to award the bid for ADA compliance at the Glynn County Courthouse to M.D. McDonald Construction, Co., in the amount of $309,554. The motion carried unanimously.

 

28.       Consider awarding the bid for ADA Compliance at the Ballard Complex to the lowest responsive and responsible bidder, Dogwood Construction Group, Inc., at a cost of $440,700 with funding to be provided by the General Fund fund balance. C-14-1220-00898 (FC Vote: 2-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to award the bid for ADA compliance at the Ballard Complex to Dogwood Construction Group, Inc., in the amount of $440,700. The motion carried unanimously.

 

29.       Consider awarding RCC Consultants the proposal for the Radio System Consultant contract at a price not to exceed $199,640 with funding to be provided by the City of Brunswick and General Fund fund balance. C-14-3410-00883 (FC Vote: 2-0) (J. Catron) REPORT This item was removed from the agenda and not approved.

 

30.       Consider the purchase of cubicles and furniture for the Sheriff’s Complex at a cost of $198,120.22 with funding provided by the new Detention Center furniture budget. C-14-3520-00895 and C-14-3520-00890 (FC Vote: 2-0) (D. Hainley) REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to approve the purchase of cubicles and furniture for the Sheriff’s Complex in the amount of $198,120.22. The motion carried unanimously.                    Jail detention center

 

31.       Consider issuing a Request for Proposals (RFP) for the design of sidewalks on US 341, from the terminus of sidewalks in front of the former Sunoco Station near the Winn Dixie grocery store to McKenzie Road and down to Covington Point Subdivision; and, along South Port Parkway beginning at US 17 and ending at the intersection with Martin Palmer Drive, with funding from the General Fund fund balance in the estimated amount of $200,000 to $250,000.  (FC Vote: 2-0) (B. Rowell)  REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to approve issuing a RFP for the design of sidewalks on US 341 in the estimated amount of $200,000 to $250,000. The motion carried unanimously.

 

32.       Consider authorizing Judge Stephen Kelly to submit a request, on behalf of Glynn County, to the Criminal Justice Coordinating Council for a grant to assist in the funding of the Accountability Court (Drug Court).   The amount of the grant request is $600,000.   There is a 10% match required, which will be budgeted in FY15. (D. Hainley) REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to authorize Judge Stephen Kelly to submit a request, on behalf of Glynn County, to the Criminal Justice Coordinating Council for a grant to assist in the funding of the Accountability Court (Drug Court) for the amount of $600,000. The motion carried unanimously.

 

33.       Consider possible actions to address concerns regarding the Glynn County Animal Control Advisory Board.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Taylor to defer this to the first meeting in May. The motion failed for lack of majority vote with Commissioner Coleman and Commissioner Taylor voting in favor and Commissioners Strickland, Hunt, Provenzano and Browning opposed.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to remove Marci DeSart from the Animal Control Advisory Board. The motion carried 5-1 with Commissioner Coleman opposed.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 6:49 p.m.

 

 

                                                                                                                                             

Michael Browning, Chairman

Board of Commissioners

Glynn County, Georgia

Attest:

 

 

                                                 

Cindee S. Overstreet, Clerk