MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, FEBRUARY 20, 2014 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bob Coleman, Vice Chairman, At Large Post 2

Dale Provenzano, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

 

ALSO PRESENT:           Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD – Dan Turner spoke regarding the alcoholic beverage license fees and policies.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to add item 28 to the published agenda to consider approving the St. Simons Beach Safety Plan. The motion carried unanimously.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to add item 29 to the published agenda to discuss the Glynn County Animal Control Advisory Board. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

1.         Approved the minutes of the special called meetings held December 17, 2013, January 21, 2014, and January 30, 2014, as well as the minutes of the regular meeting held February 6, 2014, subject to any necessary corrections.  (C. Overstreet)

 

2.         Approved the Cancellation of the Deed to Secure Debt held by Glynn County on the property of Emily Nixon. Ms. Nixon was the recipient of a Georgia Department of Community Affairs (DCA) Community Home Improvement Program (CHIP) grant and has met the requirements of the grant. (W. Worley) REPORT

 

3.         Approved the renewal of the Annual Support Agreement with EMS Consultants for technical support and software upgrades for the ambulance billing software. (A. Thomas) #C-02-14  REPORT

 

4.         Approved submitting a letter to the Georgia Department of Transportation (GDOT) supporting the City of Brunswick’s $50,000 Gateways grant application to fund landscaping at the intersection of Gloucester Street and Glynn Avenue/US Hwy 17. (D. Hainley) REPORT

 

CONSENT AGENDA – Finance Committee

 

5.         Received the monthly Workers Compensation Report.  (O. Reed) REPORT

 

6.         Declared certain unusable items as surplus and approve the disposal of these items in the best interest of the County.  (R. Grolemund) (FC Vote: 3-0) REPORT        

 

7.         Authorized the demolition of the fresh water pier at Blythe Island Regional Park to be performed in-house by the Recreation Department.  (W. Davis) (FC Vote: 3-0) REPORT

 

8.         Authorized the demolition of the archery range structure at Blythe Island Regional Park to be performed in-house by the Recreation Department. (W. Davis) (FC Vote: 3-0) REPORT

 

9.         Authorized free use of the North Glynn Soccer Complex to Jennifer Sapp on behalf of Remnant Church to host a free Community Egg Drop event at the North Glynn Soccer Complex from 11:00 am until 1:00 pm on April 19, 2014. The event is open to the public.  (W. Davis) (FC Vote: 2-1) REPORT

 

10.       Authorized staff to bid the approved project plans for Phase I of the St Simons Trail Master Plan project. (P. Andrews) (FC Vote: 3-0) REPORT

 

11.       Amended the FY14 budget to include the additional $150 that was paid back to the Drug Court Fund for scholarships that were repaid.  (T. Miller) (FC Vote: 3-0) REPORT

 

12.       Amended the St. Simons Land Trust GEFA Loan revenue and expenditure budget in the amount of $2,011,960.  (T. Miller) (FC Vote: 3-0) REPORT

 

13.       Amended the FY 14 Board of Elections operating budget to add $50,322 from the General Fund fund balance to cover the costs of two elections.(T. Edwards)(FC Vote: 3-0) REPORT 

 

14.       Approved the adoption of a Resolution amending the FY13/14 Budget.  (R. Grolemund) (FC Vote: 3-0) Resolution #R-08-14 REPORT

 

15.       Approved the exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, December 19, 2013, meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

16.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, January 9, 2014, meeting with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

17.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, January 23, 2014, meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

18.       Approved the renewal of the Concession License Agreement with Cap Fendig d/b/a Cap’s Place at the Neptune Park Concession Facility in the total amount of $7,500 to be received in three installments of $2,500.  (W. Davis) (FC Vote: 3-0) #C-03-14    REPORT

 

19.       Approved a Memorandum of Understanding with Job Corps to allow students to gain experience by working with county crews.  (D. Hainley) (FC Vote: 3-0) #C-04-14      REPORT

 

20.       Exercised the second option year extension with Keep Brunswick Golden Isles Beautiful (KBGIB) for the contract amount of $51,294. This option year expires June 30, 2015.  (D. Hainley) (FC Vote: 3-0) #C-05-14  REPORT

 

21.       Exercised the first option year extension from Azar’s Uniforms in an amount not to exceed $53,035.92 with funding to be provided by the Fire Department operating budget.  (A. Thomas) (FC Vote: 3-0) REPORT

 

22.       Authorized the purchase of RezExpert campground reservation software from Digital Rez for use at the Blythe Island Regional Park with funding provided by the Information Technology Department’s operating budget. (J. Catron) (FC Vote: 3-0) #C-06-14    REPORT

 

23.       Approved the contract with Brian McKee of South Georgia Wildlife Management for beaver management at no cost to Glynn County. (B. Rowell) (FC Vote: 3-0) #C-07-14  REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

24.       Consider approving the budget adjustments for SPLOST 4 and SPLOST 5 projects. (T. Miller) (FC Vote: 3-0) REPORT

 

Finance Director Tonya Miller reported staff had reviewed the budgets remaining in all SPLOST 4 and 5 projects and recommended reallocating the budgets as outlined below. She said in SPLOST 4 there was one completed project that required a budget decrease as it was completed under budget.

 

Project Name

 

Budget

Budget Adjustment

 

Revised Budget

SPLOST 4

Blythe Island Park Improvements

325,169

(3,000)

322,169

SPLOST 5

Beach Access Improvements

57,200

(5,200)

52,000

District 1 - Blythe Island Regional Park Improvements

264,983

(750)

264,233

 

A motion was made by Commissioner Taylor and seconded by Commissioner Booker to approve the budget adjustments for SPLOST 4 and SPLOST 5. The motion carried unanimously.

 

25.       Consider approving the budget adjustments for SPLOST 5 projects. (T. Miller) (FC Vote: 3-0) REPORT

 

Ms. Miller reported staff recommended budget adjustments for the following SPLOST 5 projects:

 

Project Name

 

Budget

Proposed Budget Adjustment

 

 

Revised Budget

 

 

Public Works Complex Renovations (Phase 1 & 2)

1,500,000

1,034,265

2,534,265

Sidewalks & bike paths

850,000

122,000

972,000

Drainage Rehabilitation and Improvements:

 

 

 

Replace Box Culvert Glynco Pkwy

 

700,000

 

Replace Tide Gates on King’s Way

 

125,000

 

Replace Box Culvert Buck Swamp Road

 

125,000

 

Replace Barnes Plantation Pumps

 

100,000

 

Mud Hog Pump (Portable Pump)

 

36,000

 

Drainage Rehabilitation and Improvements Total

3,500,000

1,086,000

4,586,000

Total Reallocation:

 

$  2,242,265

 

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve the budget adjustments for SPLOST 5 projects. The motion carried unanimously.

 

26.       Consider approving the transfer of $88,851.56 in encumbrances from SPLOST 3 to SPLOST 4 and use the remaining SPLOST 3 balance for the SPUR 25 Extension Project.  Contract: C-14-4250-00878.  (T. Miller) (FC Vote: 3-0) REPORT     

                A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to approve the transfer of $88,851.56 in encumbrances from SPLOST 3 to SPLOST 4 and use the remaining SPLOST 3 balance for the Spur 25 Extension Project. The motion carried unanimously.

 

27.       Consider approving the purchase of computer and related equipment for the new Sheriff’s Complex as follows: Computer Corporation ($77,571.25 and $54,420.94), PC Mall Gov ($2,994.48), and Disys Solutions ($3,283.50), with all funding provided by Detention Center Improvements budget.  (D. West) (FC Vote: 3-0) REPORT

Jail sheriffs complex

                                This request will allow for the purchase of computers and serves for the new jail.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to approve the purchase of the equipment as presented. The motion carried unanimously.

 

28.       Consider authorizing the implementation of the FY14 and FY15 St. Simons Beach Improvement Program to include nine (9) additional beach lifeguards at $32,715; reclassification of one recreation specialist position to a recreation program coordinator position at $8,155; extra Sand Patrol for overtime at $2,750; miscellaneous supplies to operate the program at $8,626; capital purchases at $64,316 for a FY14 total of $116,562; and an FY15 Program Budget increase in the amount of $95,146, with funding to be provided by Accommodation Excise Tax Funds.  REPORT

 

Recreation Director Wesley Davis reported this was the proposal discussed by the Board at its February 18, 2014, work session.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the beach safety plan as presented. The motion carried 6-1 with Commissioner Hunt opposed.

 

29.       Discussion regarding the Glynn County Animal Control Advisory Board.

 

The Board thanked the Advisory Board for its passionate endeavors to save the animals, but asked that members treat the staff respectfully, follow the chain of command, and follow the county’s policies and procedures. The advisory board was also asked to change the name of its Facebook page since it was operated by volunteers, not county staff.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to approve the executive session minutes of January 16, 2014. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 7:21 p.m.

 

 

 

 

                                                                                              s/Michael Browning             

Michael Browning, 2014 Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

      s/Cindee Overstreet           

Cindee S. Overstreet, Clerk