MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, NOVEMBER 21, 2013 AT 6:00 PM

 

PRESENT:                     Mary Hunt, Chairman, District 4

Dale Provenzano, Vice Chairman, District 2

Michael Browning, Commissioner, District 1

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No requests to speak were received during the sign up period.

Therefore, no public comments were received by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

The Board congratulated County Administrator Alan Ours on the birth of his first grandchild. Miss Sarah Brooke Ours was born this day at 2:35 p.m. weighing 6 pounds, 6 ounces and being 20 inches long.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to add item 37 to the published agenda. The motion carried 6-1 with Commissioner Provenzano opposed.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2013 alcoholic beverage license to Bubba Garcia’s, 200 Redfern Village, St Simons Island, GA. The license is to sell distilled spirits, malt beverages and wine, for consumption on premises of a restaurant; Sunday sales permitted.  This is an owner change of a formerly licensed establishment in the previous 12 months.  Mary Bostock, Licensee (Occupation Tax/Chief Doering) LINK

 

Mary Bostock, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to approve the issuance of a 2013 alcoholic beverage license to Bubba Garcia’s. The motion carried unanimously.

 

PUBLIC HEARING – Abandonment

 

2.         Consider the application for abandonment of a portion of the unopened alley right-of-way between Eighth and Ninth Streets in Block 16 of the East Beach Subdivision adjacent to 4231 Ninth Street and 1928 Bruce Drive (lots 3 and 4), St. Simons Island. Rodney Smith and Nancy Echols, applicants.  Staff recommends approval of the abandonment, subject to the retention of a drainage and utility easement. (P. Andrews) LINK

 

SOURCE OF TITLE: Prescriptive based on plat for the East Beach Subdivision recorded in Deed Book 3R, Pages 312‐315 dated May 30, 1924.

PRESENT USE OF RIGHT‐OF‐WAY: This section of alley was not used for public access; however it was used for public utilities including storm drainage ditch and overhead/underground power.

PAST HISTORY: This section of the alley had not been opened for public use.

POTENTIAL USE IN THE FUTURE: This portion of the right‐of‐way could be used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public will continue to benefit from the ability to use this right‐of‐way for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest.

Staff recommended approval of the abandonment provided a drainage and utility easement is retained over the entire 10‐ft width.

This item was opened for public comment and Gerald Merwin spoke in favor of the abandonment provided that the drainage easement was retained.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Taylor to approve the abandonment of a portion of the unopened alley right‐of‐way in Block 16 adjacent to 4231 Ninth Street and 1928 Bruce Drive in the East Beach Subdivision, subject to Glynn County retaining a drainage and utility easement. The motion carried unanimously. Resolution #R-50-13

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held November 7, 2013, subject to any necessary corrections.  (C. Overstreet)

 

4.         Approved District 5 Commissioner Allen Booker’s nomination of Carl Brown, Jr. to serve on the Altamaha Regional Park Advisory Board. The term begins immediately and ends June 30, 2017.

 

5.         Approved District 5 Commissioner Allen Booker’s nomination of Roger Steffens to serve on the Tree Board.  The term begins immediately and ends June 30, 2017.

 

6.         Authorized submittal of the Georgia Department of Transportation’s (GDOT) Application and Permit for County Road Intersection Improvements for the Spur 25 at Canal Road intersection project. (P. Andrews) LINK

 

CONSENT AGENDA – Finance Committee

 

7.         Received the monthly Workers Compensation Report.  (O. Reed)  LINK

 

8.         Authorized payment of the excess tax proceeds from the tax sale of parcel no. 04-02297 in the amount of $9,467.69 to Clinton Pearson for distribution per legal priorities.  (FC Vote: 2-0) (W. Worley) LINK

 

9.         Approved a Memorandum of Agreement by and between the Glynn County Tax Commissioner, the City of Brunswick, and Glynn County regarding the billing and collection of City ad valorem property taxes and solid waste collection fees.  (FC Vote: 2-0) (A. Ours) LINK    

 

10.       Adopted the Resolution to amend the FY12/13 Budget.  (FC Vote: 2-0) (R. Grolemund) Resolution #R-50.1-13 LINK

           

11.       Approved the revised construction project budget for the Detention Center/Sheriff’s Complex which reflects current known levels of expenditures and does not change the base line budget for the project.  (FC Vote: 2-0) (D. Hainley) LINK

 

12.       Approved the transfer of the remaining FY 14 transport budget, approximately $36,000, from Juvenile Court to the Sheriff’s Office to offset the cost of transporting juveniles through the remainder of FY 14.  (FC Vote: 2-0) (G. Rountree) LINK

 

13.       Amended the FY14 budget to include a transfer of $1,408 from the General Fund fund balance to the liability account for the Animal Control Advisory Board for monies received for fiscal years 2009 – 2012 for contributions to animal services.  (FC Vote: 2-0) (T. Miller) LINK

 

14.       Approved budget adjustments for certain projects remaining in SPLOST 4 and SPLOST 5.  (FC Vote: 2-0) (T. Miller)  LINK

 

15.       Approved a request from Ms. Edwards-Ndhlovu that $51.67 paid in in penalties on her 2011 and 2012 Motor Vehicle Registration be refunded.  (FC Vote: 2-0) (F. Dees)  LINK

 

16.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 3, 2013, meeting with clarification that this does not approve a tax refund.  (FC Vote: 2-0) (R. Glisson) LINK

 

17.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 17, 2013, meeting with clarification that this does not approve a tax refund.  (FC Vote: 2-0) (R. Glisson)  LINK

 

18.       Approved the $23,439 federal grant from the Edward Byrne Memorial Justice Assistance Grant Program (JAG) offered by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, with no financial assistance required of Glynn County. Grant Award #2013-DJ-BX-1009.  (FC Vote: 2-0) (D. Hainley) LINK

 

19.       Accepted the Georgia Public Library Service 2014 Prime Time Family Reading Time grant from the Board of Regents for the University System of Georgia in the amount of $11,250, with no financial assistance required of Glynn County, and consent to allow the Marshes of Glynn Libraries Board Chairman to sign the grant agreement.  (FC Vote: 2-0) (D. Hainley) LINK

 

20.       Approved the FY 2013-14 Victims of Crime Act (VOCA) grant contract with the Governor’s Criminal Justice Coordinating Council (CJCC). The grant amount is $35,650 with a cash match of $8,913 to be provided by the Police Department budget. Grant Number C13-8-028 (FC Vote: 2-0) (D. Hainley)  LINK

           

21.       Approved Superior Court Judge Stephen Kelley’s request not to enter into the 4th option year of the contract for Drug Court services with Resiliency Institute, Inc. and allow the contract to expire on December 31, 2013.  (FC Vote: 2-0) (Judge Kelley) LINK

 

22.       Authorized the issuance of an Invitation for Bid for the sale of timber at Blythe Island Regional Park (BIRP) with all proceeds to be received in the BIRP Development Account for improvements.  (FC Vote: 2-0) (W. Davis) LINK

 

23.       Declared the building located at 155 Park Street also known as the Blythe Island Community Building as surplus and approve demolition of the structure with disposal costs in the amount of $3,600, provided by the General Fund fund balance; declare the playground equipment salvable to be used as spare parts for equipment in other parks; approve for future plans to convert the site into a paved parking lot and green space with a portion of the funding to be provided by the General Fund fund balance.  (FC Vote: 2-0) (B. Mauney) LINK

 

24.       Rejected all bids received for drug testing services, including the bid from Norton Medical Industries, and authorize staff to rebid the service.  (FC Vote: 2-0)  (P. Nicometo) LINK

 

25.       Awarded the bid for landscaping and irrigation at the Detention Center/Sherriff’s Complex to Coastal Landscape & Design, Inc. in the amount of $92,222 with funding provided by the project budget.  (FC Vote: 2-0) (D. Hainley)  LINK

 

CONSENT AGENDA – Pension Committee

 

26.       Approved an amendment to the Glynn County Defined Benefit Pension Plan to authorize the Pension Committee to formulate, adopt and oversee the implementation of a formal written Funding Policy for the Plan. (PC Vote: 7-0) (O. Reed) LINK

 

27.       Approved exercising the fourth year extension of the contract with Cavanaugh Macdonald for the provision of actuarial services (PC Vote 7-0) (O. Reed) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve all items on the consent agenda. The motion carried unanimously.

 

APPOINTMENT

 

28.       Appointed one (1) citizen to serve on the Glynn County Animal Control Advisory Board. This is the unexpired term of Marilyn Van Wie. The term begins immediately and ends June 30, 2015.

Patrick Nesbitt

Judy Teich

Jill Wright

 

Commissioner Strickland nominated Judy Teich.

Commissioner Taylor nominated Jill Wright.

 

On the nomination of Judy Teich, the Board voted 4-2-1 with Commissioner Booker and Commissioner Taylor opposed and Commissioner Provenzano abstaining. Judy Teich was appointed to serve on the Glynn County Animal Control Advisory Board.

 

 

GENERAL BUSINESS

 

29.       Consider a request to exercise the first year extension of the contract with Marshwinds Advisory Company for the provision of Investment Management Services and with Synovus Trust Company for the provision of Trustee/Administration Services (PC Vote 7-0) (O. Reed) LINK

 

A motion was made by Commissioner Coleman and seconded by Commissioner Strickland to approve the first year extension of the contract with Marshwinds Advisory Company for the provision of Investment Management Services and with Synovus Trust Company for the provision of Trustee/Administration Services. The motion carried unanimously.

 

30.       Consider approving a contract with Mosquito Control Services of Georgia for the provision of inspection, surveillance, chemical control, biological control, efficacy testing, and reporting effective January 1, 2014, at a base year cost of $617,105. (FC Vote: 3-0) (B. Rowell) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the contract with Mosquito Control Services of Georgia for the provision of inspection, surveillance, chemical control, biological control, efficacy testing, and reporting at the base year cost of $617,105. The motion carried unanimously.

 

31.       Consider awarding a contract to R. H. Tyson Construction of Blackshear, GA for North Glynn Park ADA Improvements (sidewalks, bleacher pads and dugout ramps) at a cost of $135,800 with funding to be provided by SPLOST 5 Interest Funds.  (FC Vote: 2-0) (W. Davis) LINK

 

A motion was made by Commissioner Coleman and seconded by Commissioner Taylor to award the contract for North Glynn Park ADA Improvements to R.H. Tyson Construction of Blackshear at the cost of $135,800. The motion carried unanimously.

 

32.       Consider approving the second option year of the contract with Republic Services of Georgia d/b/a Southland Waste Systems for the requested services effective January 1, 2014, at the calendar year 2014 pricing as bid.  (FC Vote: 2-0) (B. Rowell) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the second option year of the contract with Republic Services of Georgia d/b/a Southland Waste Systems. The motion carried unanimously.

 

33.       Consider approving the proposal from Heery Design Firm in the amount of $63,513 to conduct a space needs assessment and develop cost estimates for renovation of the existing Detention Center with funding provided by the General Fund fund balance.  (FC Vote: 2-0) (B. Mauney) LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to approve the proposal from Heery Design Firm in the amount of $63,513 to conduct a space needs assessment and develop cost estimates for renovation of the existing Detention Center. The motion carried unanimously.

 

34.       Consider awarding a contract to JH Stone Construction Inc. for the water and sewer relocation work for the Spur 25 extension project in an amount not to exceed $496,852.80 with funds in the amount of $194,124.51 provided by SPLOST 3 and $302,728.29 provided by SPLOST 4 interest and authorize the transfer of $302,728.29 from SPLOST 4 Interest to the Miscellaneous Road Improvement project for this work.  (FC Vote: 2-0) (P. Andrews) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to award a contract to JH Stone Construction Inc. for the water and sewer relocation work for the Spur 25 extension project in an amount not to exceed $496,852.80 with funds in the amount of $194,124.51 provided by SPLOST 3 and $302,728.29 provided by SPLOST 4 interest and authorize the transfer of $302,728.29 from SPLOST 4 Interest to the Miscellaneous Road Improvement project. The motion carried unanimously.

 

35.       Consider authorizing the submittal of a project list and application to the Georgia Department of Transportation (GDOT) for the FY 2014 Local Maintenance & Improvement Grant (LMIG) program and authorize the staff to solicit bids for the project once LMIG funds are available from the State.  (FC Vote: 2-0) (P. Andrews) LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to authorize the submittal of a project list and application to the Georgia Department of Transportation (GDOT) for the FY 2014 Local Maintenance & Improvement Grant (LMIG) program and authorize the staff to solicit bids for the project once LMIG funds are available from the State. The motion carried unanimously.

 

36.       Consider awarding a contract for the installation of a traffic signal at US 341/SR27 and McKenzie Road to Bass Signal Corporation in the amount of $149,646.05 with funding from General Fund fund balance.  (FC Vote: 2-0) (B. Rowell) LINK

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to award the contract for the installation of a traffic signal at US 341/SR27 and McKenzie Road to Bass Signal Corporation in the amount of $149,646.05. The motion carried unanimously.

 

37.       Consider submitting a letter to the State Properties Commission requesting it reconsider the property located on Newcastle Street (known as the I/J Block) as the site of the new Department of Family and Children Services office building. LINK

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to defer this item. The motion failed for lack of majority vote. The vote was 3-4 with Commissioner Taylor, Commissioner Booker, Commissioner Coleman, and Commissioner Hunt opposed.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Booker to submit the letter requesting the State Properties Commission to reconsider the property on Newcastle Street. The motion carried 4-3 with Commissioner Browning, Commissioner Strickland, and Commissioner Provenzano opposed.

 

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to adjourn to executive session to discuss pending litigation.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the executive session minutes of September 19, 2013. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 7:47 p.m.

 

 

                                                                                              s/Mary Hunt               

Mary Hunt, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

      s/Cindee Overstreet           

Cindee S. Overstreet, Clerk