MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, OCTOBER 17, 2013 AT 6:00 PM

 

PRESENT:                     Mary Hunt, Chairman, District 4

Dale Provenzano, Vice Chairman, District 2

Michael Browning, Commissioner, District 1

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                      Clyde Taylor, Commissioner, At Large Post 1

           

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD – Julie Califf encouraged the commissioners to be more involved with elected officials regarding flood insurance. Rod McEwen and John Russell spoke regarding an apartment complex being constructed at Southport near the Cinder Hill neighborhood. Both gentlemen were concerned the development would negatively impact their neighborhood.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to defer items 17 and 18 to the Board’s November 7, 2013, meeting and to defer item 22 to the Board’s November 21, 2013, meeting. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

1.         Consider a request to amend the PD (Planned Development) for the 107 acre Cloister Campus. The property is generally located on the southern portion of Sea Island.  Parcel numbers: approximately 300 parcels were included in the staff report.  Applicant: Bill Edenfield, agent for Sea Island Acquisition LLC, owner.  (D. Hainley) LINK

 

                                Community Development Director David Hainley reported the change to the 2004 PD Text would not change the allowable uses. The changes were as follows:

1.            Measuring building height from the average natural grade when located within a FEMA flood zone “X”.

                2.            Limiting the number of access points.

3.            Clarifying setbacks to comply with the Department of Natural Resources Shore Protection Act.

4.            Updating permitted signage to comply with the Glynn County Zoning Ordinance.

               

The Islands Planning Commission and staff recommended approval of the amendment.

                This item was opened for public comment and Jim Gilbert, agent for the applicant, explained the purpose of the amendment and asked for approval. James Holland spoke in opposition to the amendment. He was concerned about the water runoff into the marshes and also about the impact the new development was having on the island sewage plant. He alerted the Board the sewage plant would reach its maximum capacity within the next few years.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve ZM2684 The Cloister Campus to amend the PD text. The motion carried unanimously.  Resolution #R-47-13

 

CONSENT AGENDA – General Business

 

2.         Approved the minutes of the regular meeting held October 3, 2013, subject to any necessary corrections.  (C. Overstreet)

 

3.         Ratified the execution of the Georgia Department of Transportation (GDOT) grant to rehabilitate the taxiway at the Brunswick-Golden Isles Airport in the amount of $83,519. The Board authorized the execution of the grant and agreed to fund the difference required to meet the grant obligation up to $700,000 at its August 1, 2013, meeting. Project Number: AP014-9000-51(127) (R. Burr) LINK

 

CONSENT AGENDA – Finance Committee

 

4.         Approved amending the FY14 budget to include the additional $3,145 in revenues and expenditures that were paid back to the Drug Court Fund for three scholarships that were repaid. (FC Vote: 3-0) (T. Miller) LINK  

 

5.         Denied a request from Mr. William Dunavant II that $5,548.86 paid in penalties and interest on the 2012 property taxes for parcel #05-00713 be refunded.  (FC Vote: 3-0) (F. Dees) LINK

 

6.         Denied a request from Ms. Roberta Davis that $1,643.24 paid in penalties and interest on the 2009 property taxes for parcel #04-04618 be refunded. (FC Vote: 3-0)(F. Dees) LINK

 

7.         Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, September 19, 2013, meeting with clarification that this does not approve a tax refund. (FC Vote: 3-0) (R. Glisson) LINK

 

8.         Approved the 2014 MRR Public Computer Replacement Funds grant acceptance form for a grant for the Marshes of Glynn Libraries in the amount of $14,288.01 and to increase revenues and expenditures for the same amount. (FC Vote: 3-0) (D. Hainley) LINK

 

9.         Approved the new license agreement for the Blythe Island Fishing & Boating Club for a period of five years. (FC Vote: 3-0) (W. Davis)   LINK

 

10.       Approved the contract agreement with Environmental Protection Division (EPD) of the Department of Natural Resources (DNR) for Drinking Water Laboratory and Related Services for Blythe Island Regional Park. (FC Vote: 3-0) (W. Davis) LINK     

 

11.       Approved the agreement with Emergency Reporting Software at a cost of $19,522 for the first year and annual maintenance starting in year 2 at $10,728, also approved the agreement for the CAD interface at $2500 plus $500 annually for maintenance, with funding to be provided by the E911 operating budget in the amount of $11,500 and the Fire Department Operating Budget in the amount of $12,123. (FC Vote: 3-0) (J. Catron) LINK  

 

12.       Approved a contract with Rec 1 with an upfront cost of $1,000 to be funded from the Information Technology FY14 operating budget, and 1% transaction fee for all financial transactions entered into the Rec 1's system and use the current Glynn County's credit card processing vendor with funding to be provided by Information Technology Department’s operating budget. (FC Vote: 3-0) (J. Catron) LINK

 

13.       Approved awarding the car wash contract to Express Lube Car Wash at $10.75/basic wash and $11.50/special wash per vehicle per month with costs to come from each user's operating budget. (FC Vote: 3-0) (T. Miller) LINK

 

14.       Approved awarding the contract for collection of commercial solid waste at County buildings and parks effective November 1, 2013, to Republic Services of Georgia d/b/a Southland Waste Systems at a projected base year cost of $80,958 with funding to be provided by each user’s operating budget. (FC Vote: 3-0) (B. Rowell) LINK  

 

15.       Approved exercising the second year option with Advanced Environmental Management, Inc. for landfill monitoring services in the amount of $16,900 annually with funding provided by the Solid Waste Disposal Fund. (FC Vote: 3-0) (P. Andrews) LINK   

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

16.       Consider an amendment to the Glynn County Purchasing Ordinance to provide the Board of Commissioners the authority and discretion to exempt the procurement of pre-owned buildings from the acquisition procedures and bidding requirements. LINK

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Booker to adopt the amendment to Glynn County Purchasing Ordinance Section 2-2-13(c). The motion carried unanimously.  Ordinance #O-2013-08

 

17.       Consider awarding AT&T the bid for the Call Handling System Software from MicroData at a price not to exceed $402,000 with funding to be provided by fund balance from the E-911 Fund. (FC Vote: 3-0) (J. Catron) LINK  

 

This item was deferred to the Board’s November 7, 2013, meeting.

 

18.       Consider awarding Spillman the bid for the Computer Assisted Dispatch at a price not to exceed $485,000 with funding to be provided by the following:  246,551 from E-911 Fund fund balance, $154,992 from General Fund fund balance, and $83,457 from the City of Brunswick. (FC Vote: 3-0) (J. Catron) LINK  

 

This item was deferred to the Board’s November 7, 2013, meeting.

 

19.       Consider awarding the bid for County building custodial services to the lowest responsive and responsible bidder, American Facility Services, Inc., Alpharetta, GA with an annual amount of $233,502 provided from the Facilities Maintenance Department operating budget: (FC Vote: 3-0) (B. Mauney) LINK

                                                                        Monthly           Yearly

Animal Control                                    $   450.            $  5,400./yr      

Brunswick Library                               $2,131.            $25,572./yr

SSI Library                                           $   500.            $  6,000./yr.   

Ballard Recreation                              $   570.            $  6,840./yr

Ballard Long Building                         $   650.            $  7,800./yr

Facilities Maintenance                       $   200.            $  2,400./yr.

Historic Courthouse                            $1,200.            $14,400./yr.

Office Park                                          $2,200.            $26,400./yr.

Harold Pate Annex                              $3,400.            $40,800./yr.

Public Safety                                       $2,200.            $26,400./yr.

SSI Police Precinct                               $   250.            $  3,000./yr.

Public Works                                       $   500.            $  6,000./yr.

Fire Dept. Administration                   $   475.            $  5,700./yr.   

Restrooms USCG                                 $2,375.            $28,500./yr    

Restrooms Casino/Neptune Pk.          $2,425.            $14,550./yr.

Restrooms Massengale/Gascoigne    $2,290.            $13,740./yr.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to award the bid for County building custodial services to American Facility Services, Inc. The motion carried unanimously.

 

20.       Consider awarding the Energy Performance Contracting Services contract to Ameresco in the amount of $25,000 with funding to be provided by General Fund fund balance as previously approved. (FC Vote: 2-1) (A. Ours) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to award the Energy Performance Contracting Services contract to Ameresco. The motion carried unanimously.

 

21.       Consider authorizing staff to issue a Purchase Order to supply and install the Public Works modular building to ModSpace of Folkston, GA in the amount of $64,764.34, subject to the County Attorney’s approval of Terms and Conditions of Sale Agreement; and approving funding for the modular building and support budget in the amount of $84,764.34 with funding to be provided by the General Fund fund balance. (D. Hainley) LINK  (Deferred from the Finance Committee)

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Booker to authorize staff to issue a Purchase Order to supply and install the Public Works modular building to ModSpace and approve funding for the modular building and support budget in the amount of $84,764.34 with funding to be provided by the General Fund fund balance. The motion carried unanimously.

 

22.       Consider approving a contract with Mosquito Control Services of Georgia for the provision of inspection, surveillance, chemical control, biological control, efficacy testing, and reporting effective January 1, 2014 at a base year cost of $617,105. (FC Vote: 3-0) (B. Rowell) LINK

 

This item was deferred to the Board’s November 21, 2013, meeting.

 

23.       Consider approving the Glynn County Economic Development Revolving Loan in the amount of $100,000 to Glynco Machine Company and that the loan documents, consisting of the Loan Agreement, Promissory Note, and Security Agreement be approved by the Board of Commissioners and executed where necessary by the Chairman. (FC Vote: 3-0) (T. Miller) LINK  

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the Glynn County Economic Development Revolving Loan. The motion carried unanimously.

 

EXECUTIVE SESSION

 

There being no further business, the meeting adjourned at 6:49 p.m.

 

 

                                                                                              s/Mary Hunt               

Mary Hunt, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

      s/Cindee Overstreet           

Cindee S. Overstreet, Clerk