MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, SEPTEMBER 19, 2013 AT 6:00 PM

 

PRESENT:                     Mary Hunt, Chairman, District 4

Dale Provenzano, Vice Chairman, District 2

Michael Browning, Commissioner, District 1

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No requests to speak were received during the sign up period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2013 alcoholic beverage license to Snappy Foods, 4200 Highway 99, Brunswick, GA  31523. The license is to sell malt beverages and wine, not for consumption on premises of a convenience store.   Sunday sales permitted.  This is an owner change of a 2013 license.  Jhumpa Dey, licensee (Occupation Tax/Chief Doering) LINK

 

Jhumpa Dey, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license.  This item was opened for public comment, yet no one addressed the board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the issuance of the 2013 alcoholic beverage license to Snappy Foods. The motion carried unanimously.

 

PUBLIC HEARING – Abandonment

 

2.         Consider the application for abandonment of a portion of the alley right-of-way adjacent to Lot 12, Block 24, and between Twelfth Street and Thirteenth Street in the East Beach Subdivision, St. Simons Island, GA. Jim and Mary Foster (4214 Twelfth Street), applicants. (P. Andrews) LINK

 

                                County Engineer Paul Andrews reported the following:

SOURCE OF TITLE: Prescriptive based on plat for the East Beach Subdivision recorded in Deed Book 3R, Pages 312‐315, dated May 30, 1924.

PRESENT USE OF RIGHT‐OF‐WAY: This section of alley is currently not used by the public.

PAST HISTORY: This section of the alley has not been opened for public use.

POTENTIAL USE IN THE FUTURE: This portion of the right‐of‐way could be used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public will continue to benefit from the ability to use this right‐of‐way for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest.

Staff recommended approval of the abandonment, provided a drainage easement is retained over the whole abandonment area.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the application for abandonment of a portion of the alley right-of-way adjacent to Lot 12, Block 24 (between 12th Street and 13th Street) in the East Beach Subdivision, subject to the retention of a drainage easement. The motion carried unanimously.  Resolution #R-44-13

  

PUBLIC HEARING – Short Term Work

 

3.         Consider approving the 2013-18 Short Term Work Program of the Glynn County Comprehensive Plan based upon input at a public hearing and adopt the Transmittal Resolution sending the work program to the Coastal Regional Commission (CRC).  (D. Hainley) LINK

 

                                Community Development Director David Hainley reported the 2013-2018 Short Term Work Program must be submitted to the Coastal Regional Commission and then to the Department of Community Affairs to comply with the law governing comprehensive plans.

                This item was opened for public comment, yet no one addressed the Board.

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the 2013-2018 Short Term Work Program. The motion carried unanimously.  Resolution #R-45-13


 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the special called meeting held August 20, 2013, the regular meeting held September 5, 2013, and the minutes of the joint city/county meeting held September 11, 2013, subject to any necessary corrections.  (C. Overstreet)

 

5.         Approved the Association of County Commissioners of Georgia - ACCG 401 (a) Defined Contribution Plan for Senior Management of Glynn County and the Administrative Services Agreement. (A. Ours) LINK

 

6.         Received the Georgia Forestry Commission’s annual report for 2013. (J. Harris) LINK

 

7.         Approved an Option to Ground Lease with Distinctive Housing Solutions, Inc., a nonprofit corporation and subsidiary of Gateway Behavioral Health Services, for its Phase IV Project site (approximately 2.369 +/- acre parcel); and 2) approved and authorized a letter to be sent to the bond Trustee requesting that it approve and consent to the release and encumbrance of the Phase IV site.  Financing for the Phase IV Project is being provided to Distinctive Housing Solutions through a loan from the Georgia Department of Community Affairs.  (A. Mumford) LINK This item was removed from the consent agenda at the request of Commissioner Hunt.

 

8.         Approved a contract with the Georgia Department of Transportation (GDOT) for the mowing of rights-of-way and litter pickup on 22.23 miles of state routes in Glynn County at a reimbursement rate of $2,625 per mile per year for a total annual reimbursement of $58,537.50. (B. Rowell) LINK

 

9.         Accept the proposal submitted by Karp, Ronning and Tindol to conduct a focused audit of the financial policies and statements of the Glynn County Airport Commission for fiscal years 2012 and 2013 in the amount of $55,000 to be provided by the General Fund fund balance. (M. Hunt) LINK  This item was removed from the consent agenda at the request of Commissioner Provenzano.

 

CONSENT AGENDA – Finance Committee

 

10.       Approved amending the FY14 budget to include certain prior year budgeted items that were not expended or encumbered in FY13.  (T. Miller) (FC Vote: 3-0) LINK

 

11.       Approved amending the FY14 budget to include certain prior year encumbrances that were outstanding on June 30, 2013.  (T. Miller) (FC Vote: 3-0) LINK

 

12.       Received the monthly Workers Compensation Report.  (O. Reed)  LINK

 

13.       Denied a request from Mr. Bill Sears that $5.00 paid in penalties on his 2013 Motor Vehicle Registration be refunded.  (F. Dees) (FC Vote: 3-0) LINK

 

14.       Authorized payment of the excess tax proceeds from the tax sale of parcel no. 02-01797 in the amount of $6,310.57 to Lawrence Kelly for distribution per legal priorities.  (W. Worley) (FC Vote: 3-0) LINK

 

15.       Approved the Fiscal Year 2014 Scholarship line item budget in the amount of $20,000 with funds to be provided by Drug Abuse and Education Treatment - DATE Fund fund balance for Drug Court client scholarships. (S. Kelley) (FC Vote: 3-0) LINK 

 

16.       Amended the Recreation Department’s FY14 Budget in the amount of $3,000 in revenue and $3,000 in expenses so funds will be available to purchase Neptune Park Memorial plaques sold to patrons.  (W. Davis) (FC Vote: 3-0) LINK

 

17.       Established the FY14 Auction Fees Operating Expenditure budget in the amount of $3,000 in order to pay the required surplus auction fees with funds to be provided by sale of surplus equipment revenue in the General Fund.  (T. Miller) (FC Vote: 3-0) LINK

 

18.       Approved the addition of two part-time Deputy Court Clerk positions to be added to the Clerk of State Court’s office paid for by additional funds collected through State Court.  (B. Boone-Cove) (FC Vote: 3-0) LINK

 

19.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, August 15, 2013, meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) LINK

 

20.       Accepted the terms and conditions for the 2014 grant award from the Governor’s Office of Highway Safety for $79,000 in funds to support the HEAT program. GA-2014-000-00283. Grant period: 100113 – 093014. (D. Hainley) (FC Vote: 3-0) LINK

 

21.       Approved the 2013 Performance Partnership Agreement (PPA) with the Office of Homeland Security/Georgia Emergency Management Agency (GEMA). (J. Wiggins) (FC Vote: 3-0) LINK

 

22.       Approved the Anticipated Collections Addendum to the SAVE program Memorandum of Agreement with the Department of Homeland Security.  (T. Miller) (FC Vote: 3-0) LINK

 

23.       Approved the agreement with ESRI for annual maintenance/license requirements, in the amount of $50,000, with funding provided by the FY14 GIS operating budget.  (H. Key) (FC Vote: 3-0) LINK

 

24.       Approved the change order for construction of ADA upgrades of Glynn County Fire Station 1, located at 4310 Community Road, from Southern Contractors of Glynn, Inc. with funding for this project to be provided from the Fire Fund fund balance in the amount of $4,672.  (A. Thomas) (FC Vote: 3-0) LINK

 

25.       Approved awarding the bid for refurbishment of the storage building of Glynn County Fire Station 6, located at 3320 Highway 17 South, to A&M Builders and Erectors Inc.in the amount of $45,777, with funding provided by the Fire Fund fund balance.  (A. Thomas) (FC Vote: 3-0) LINK

 

26.       Approved the proposal to authorize Georgia Power to replace 10 street light fixtures in the vicinity of Exit 36 to provide improved illumination at a projected net cost increase of $110.67 per month with funding from the Insurance Premium Tax Fund, Street Lighting Program. (D. Olson) (FC Vote: 3-0) LINK

 

27.       Approved the contract amendment with the US Army Corps of Engineers for reimbursement for mosquito control abatement efforts on Andrews Island.  (B. Rowell) (FC Vote: 3-0) LINK

 

28.       Approved the purchase of the EasyVote system for the Board of Elections office with funding to be provided by the FY14 Board of Elections operating budget.  (C. Johnson) (FC Vote: 3-0) LINK

 

29.       Approved Change Order #22 for the new Detention Center in the amount of $77,374.21 with funding to be provided by the project’s contingency fund.  (D. Hainley) (FC Vote: 3-0) LINK 

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve all items on the consent agenda with the exception of items 7 and 9, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

7.         Approve an Option to Ground Lease with Distinctive Housing Solutions, Inc., a nonprofit corporation and subsidiary of Gateway Behavioral Health Services, for its Phase IV Project site (approximately 2.369 +/- acre parcel); and 2) approved and authorized a letter to be sent to the bond Trustee requesting that it approve and consent to the release and encumbrance of the Phase IV site.  Financing for the Phase IV Project is being provided to Distinctive Housing Solutions through a loan from the Georgia Department of Community Affairs.  (A. Mumford) LINK This item was removed from the consent agenda at the request of Commissioner Hunt.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve this item. The motion carried unanimously.

 

9.         Accepted the proposal submitted by Karp, Ronning and Tindol to conduct a focused audit of the financial policies and statements of the Glynn County Airport Commission for fiscal years 2012 and 2013 in the amount of $55,000 to be provided by the General Fund fund balance. (M. Hunt) LINK  This item was removed from the consent agenda at the request of Commissioner Provenzano.  

 

A motion was made by Commissioner Coleman and seconded by Commissioner Browning to approve the audit proposal. The motion failed for lack of approval of five or more commissioners as required by Ordinance 2-2-13 (c)(2) for certain professional services. The vote was 4-3 with Commissioner Provenzano, Commissioner Booker, and Commissioner Taylor opposed.

 

 

GENERAL BUSINESS

 

30.       Consider approval of contract between Glynn County and the State of Georgia’s Criminal Justice Coordinating Council (CJCC). The grant is to be awarded in the amount of $150,000 to the Glynn County Juvenile Court. No match is required. Grant Period: 080113 to 063014 Grant # Y13-8-020 (D. Hainley) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the grant contract. The motion carried unanimously.

 

31.       Consider authorizing the District Attorney’s office to renovate the third floor of the Glynn County Courthouse in exchange for the debt of $142,480.42 with funding to be provided by General Fund fund balance subject to the County Attorney’s approval.  (J. Johnson) (FC Vote: 3-0) LINK 

 

A motion was made by Commissioner Coleman and seconded by Commissioner Booker to authorize the DA’s office to renovate the third floor as requested. The motion carried 6-1 with Commissioner Strickland opposed.

 

32.       Consider awarding the bid to Worth Cable in the amount of $169,998.78 to install the hardware necessary to complete the fiber optic sharing agreement between the Glynn County Board of Commissioners and the Glynn County Board of Education with funding in the amount $168,358 to be provided by SPLOST 5 Network Enhancements Project and $1,641 to be provided by designated General Fund fund balance.  (D. West) (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Coleman and seconded by Commissioner Strickland to award the bid to Worth Cable as recommended. The motion carried unanimously.

 

33.       Consider approving the Motorola Radio System Services Agreement in the amount of $341,983.10 with funding provided by Emergency 911 Communications Operating Budget.  (D. West) (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Coleman and seconded by Commissioner Provenzano to approve the Motorola Radio System Services Agreement as recommended. The motion carried unanimously.

 

34.       Consider awarding a contract to PSG for the upgrade of all Glynn County fueling sites in the amount of $135,033 with existing funding allocated to Public Works and $3,400 from the General Fund fund balance.  (B. Rowell) (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Coleman and seconded by Commissioner Booker to award the contract to Professional Services Group (PSG) as recommended. The motion carried unanimously.

 

35.       Consider awarding the contract for the not-to-exceed amount of $369,943.83 to Seaboard Construction, Brunswick, GA, for the construction of the parking lot and road into the Public Works Compound with funding to be provided by SPLOST 5, Public Works Complex Renovation.  (D. Hainley) (FC Vote: 3-0) LINK 

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to award the bid to Seaboard Construction as recommended. The motion carried unanimously.

 

36.       Consider approving the contract with the Department of Corrections for three work details at a cost of $39,500 per year per detail at a total contract cost of $118,500 with funding from the Public Works FY 14 operating budget.  (B. Rowell) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the contract with the DOC as recommended. The motion carried unanimously.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to adjourn to executive session to discuss pending litigation.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the settlement of Timothy Novack’s worker’s compensation claim by paying the amount remaining under the county’s self-insured retention of $350,000 of which the county’s portion is approximately $98,000. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the County Attorney’s recommendations regarding pending litigation. The motion carried unanimously.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to approve the minutes of the September 5, 2013, executive session. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 8:08 p.m.

 

 

                                                                                              s/Mary Hunt               

Mary Hunt, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

      s/Cindee Overstreet           

Cindee S. Overstreet, Clerk