MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, AUGUST 15, 2013 AT 6:00 PM

 

PRESENT:                     Mary Hunt, Chairman, District 4

Dale Provenzano, Vice Chairman, District 2

Michael Browning, Commissioner, District 1

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

 

ABSENT:                      Bob Coleman, Commissioner, At Large Post 2

                                                             

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to add items 2.1 and 2.2 to the published agenda. The motion carried unanimously.

 

PUBLIC COMMENT PERIOD – Ashley Sikes provided information to the commissioners and asked them to contact her regarding same.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Present a Proclamation in honor of Vernon E. Lewis. (C. Overstreet)

 

Posthumous Recognition of Vernon E. Lewis

WHEREAS, Vernon E. Lewis retired from Glynn County Government in 1995 after 34 years of service working as a Building Inspector. He then continued his service to Glynn County citizens by donating countless hours improving Altamaha Regional Park to make it the beautiful place it is today; and

WHEREAS, Vernon E. Lewis served continuously on the Board of Directors for the Altamaha Park of Glynn County, Inc. holding various offices from 1978 until his death in December 2012. During his tenure on the Board there were many major improvements in the Park including, but not limited to, the creation and installation of 38 full service overnight camp sites; fencing campground area for safety reasons; building the handicapped accessible pavilion, boat docking facility and secure swimming area; working with Seaboard Railroad to remove a portion of the trestle to allow RVs, delivery trucks and emergency vehicles to enter the Park; and 

WHEREAS, Vernon E. Lewis obtained permission to secure the railroad ballast rocks from the railroad between the Park and Everett City so the material could be used by the County to make a base for the roads in the Park and for the roads in Blythe Island Regional Park; he conceived the idea for and worked closely with James F. Kent, Architect, in the design of the new campground bathhouse; he assisted in building a new cook shed and picnic shed which are handicapped accessible; and

WHEREAS, Mr. Lewis supervised and assisted in replacing approximately 4,000 feet of underground water piping system for the Park; built a new porch on the country store, renovated the manager’s quarters in the back of the store, had the store rewired, re-roofed (twice), and painted multiple times; secured installation of a deep well and chlorination system which is maintained by Sapp Water Management; and

WHEREAS, He was instrumental in obtaining grant monies for various park improvements; obtaining private donations for the entrance sign into Altamaha Park; and, due to the safety hazards of the road entrance to Honey Bee Island, he obtained the donation of land so that the road could be moved. That road is now Betty Lott Lane; and

WHEREAS, because of Vernon’s dedication, leadership, and selfless service to the Park and the citizens of Glynn County, the Altamaha Regional Park Advisory Board and the Glynn County Board of Commissioners will have the portion of Altamaha Park Road inside of the Altamaha Regional Park named Vernon Lewis Way, in his honor.

NOW, THEREFORE, BE IT PROCLAIMED, by the Glynn County Board of Commissioners, that it hereby recognizes Vernon E. Lewis for his dedication, hard work and valuable contributions made to the community.

IN WITNESS WHEREOF, I have hereunto set my hand this 15th day of August, 2013.

 

Board of Commissioners

Glynn County, Georgia

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2013 alcoholic beverage license to Moondoggys Pizza and Pub, 36 Canal Road Plaza, Brunswick, GA  31525. The license is to sell distilled spirits, malt beverages and wine, for consumption on premises of a restaurant.   Sunday sales permitted.  This is a new 2013 license.  Brandy Johns, licensee (Occupation Tax/Chief Doering). LINK

 

Brandy Johns, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the issuance of a 2013 alcoholic beverage license to Moondoggy’s Pizza and Pub. The motion carried unanimously.

 

2.1.      Consider the issuance of a temporary 90 day alcoholic beverage license to Bubba Garcia’s Cantina, 200 Redfern Village, St Simons Island, GA, 31522. The license is to sell distilled spirits, malt beverages and wine, for consumption on premises of a restaurant. Sunday sales permitted. This is a temporary 90 day license to operate until establishment is sold. Stephen Bostock, licensee (Occupation Tax/Chief Doering)

 

Stephen Bostock, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Taylor to approve the issuance of a temporary 90-day license for Bubba Garcia’s Cantina. The motion carried unanimously.

 

2.2       Consider the issuance of a temporary 90 day alcoholic beverage license to Gnat’s Landing, 310 Redfern Village, St Simons Island, GA, 31522. The license is to sell distilled spirits, malt beverages and wine, for consumption on premises of a restaurant.   Sunday sales permitted.  This is a temporary 90 day license to operate until establishment is sold.  Stephen S. Bostock, licensee (Occupation Tax/Chief Doering)

 

Stephen Bostock, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Booker to approve the issuance of a temporary 90-day license for Gnat’s Landing. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

3.         ZM2638 Wesley United Methodist Church - Consider request to rezone from R-12 (Single-Family) to PD (Planned Development) the 9.31 acre property located at 6520 Frederica Road, St. Simons Island. The purpose of the request is to continue single family uses and define church related permitted uses.  Applicant: Wesley United Methodist Trustees, owner. Parcel Number: 04-08230 (D. Hainley) LINK

 

Community Development Director David Hainley reported a church is allowed only as a Special Use in R-12 zoning. This request is an attempt to bring the existing Wesley UMC into compliance with its zoning. It will also allow future growth of church related uses, including a columbarium.

The Islands Planning Commission and staff recommended approval of the rezoning. This item was opened for public comment and Bob Cunningham, representing the church, was available to answer questions.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve ZM2638 Wesley United Methodist Church to rezone from R-12 to PD 6520 Frederica Road. The motion carried 5-0-1 with Commissioner Provenzano abstaining.  Resolution #R-39-13

 

4.         ZM2658 324 Dunbarton Drive - Consider a request to make corrections to the Glynn County Zoning Map, as provided in Article XI, Section 1110. The corrections involve properties that have incorrect zoning designations based on research of the records. The parcel includes upland and marsh. The entire parcel is shown as being zoned CP (Conservation Preservation) instead of being divided as upland and marsh. The Zoning Map should show the upland portion as R12 (Single Family). (D. Hainley) LINK

 

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to approve ZM2658 to correct the Zoning Map. The motion carried unanimously.  Resolution #R-40-13

 

5.         ZM2649 Hutcheson Plantation – Consider a request to amend a Planned Development (PD) Zoning Text for a 20 acre parcel of land located on the south side of Highway 99.  The purpose of the request is to allow a mixture of residential, agricultural, and chapel uses. Wayne Hutcheson, owner. Parcel Number 03-07181.  (D Hainley) LINK

 

Community Development Director David Hainley reported the existing PD text was adopted in 1969 and did not accurately depict the uses of the site that have developed over the past 50 years. This request was an attempt to bring the existing Hutcheson Plantation into compliance with its zoning. It will also allow future growth of residential, agricultural, social, and chapel uses. The Mainland Planning Commission and staff recommended approval of the amendment. This item was opened for public comment and Jim Gilbert was present to answer questions.

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to approve ZM2649 Hutcheson Plantation to amend the PD text. The motion carried unanimously.  Resolution #R-41-13

 

CONSENT AGENDA – General Business

 

6.         Approved the minutes of the regular meeting held August 1, 2013, subject to any necessary corrections.  (C. Overstreet)

 

7.         Approved the Technical Support Agreement with Physio-Control, Inc. for the provision of preventive maintenance, inspections, support, and repairs for the Fire Department’s cardiac monitors/defibrillators and automatic external defibrillators (AED’s). (A. Thomas) LINK

 

8.         Authorized and approved proceeding with the sale and closing of approximately 2.417 acres of property located adjacent to Newcastle Street/Lanier Boulevard pursuant to an Agreement for the Purchase and Sale of Real Property between the City of Brunswick, Glynn County, and the Georgia Ports Authority, and authorized the Chairman to execute the closing documents on behalf of Glynn County. (A. Mumford) LINK

 

9.         Approved the Memorandum of Agreement with the Georgia Department of Driver Services (DDS) and the Georgia Emergency Management Agency (GEMA) for use of the Commercial Driver’s License – CDL facility in the event that a manmade or natural disaster necessitates full or partial evacuations from the coast. (W. Worley) LINK

 

CONSENT AGENDA – Finance Committee

 

10.       Received the monthly aging EMS Collection report. LINK

 

11.       Received the monthly Workers Compensation Report.  LINK

 

12.       Authorize the Chairman to sign state required Certifications Regarding Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Lobbying; Federal Debt Status; and Nondiscrimination for the Marshes of Glynn Library System, subject to review by the County Attorney. LINK  (FC Vote: 3-0)

 

13.       Approved up to $25,000 in funding for additional Sand Bar Warning Signs to come from the General Fund fund balance.   LINK  (FC Vote: 3-0)

 

14.       Approved the purchase of an Applicant Tracking System from Profiles International and the transfer of $3,900 from the Human Resources Department to the Information Technology Department for the purchase. LINK (FC Vote: 3-0)

 

15.       Approved decreasing the FY14 Juvenile Court operating revenue and expenditure budget by $73,095 as the Promoting Safe and Stable Families grant from the Georgia Department of Human Services was not awarded.  LINK (FC Vote: 3-0)

 

16.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, July 25, 2013, meeting with clarification that this does not approve a tax refund.  LINK (FC Vote: 3-0)

 

17.       Approved a service agreement between Glynn County and the Golden Isles Convention & Visitors Bureau (CVB).  LINK (FC Vote: 3-0)

 

18.       Approved a service agreement between Glynn County and Civil Air Patrol.  LINK (FC Vote: 3-0)

 

19.       Approved the Fourth Amendment to the Operational and Funding Agreement between Glynn County and the Development Authority, and authorized the Chairman to execute same. LINK (FC Vote: 3-0)

 

20.       Approved exercising the first option year with Ceres, Inc. for debris removal and disposal services should such services be needed following an event resulting in large quantities of debris.  LINK (FC Vote: 3-0)  

 

21.       Approved awarding the bid for mosquito control chemicals to the companies offering the lowest price per chemical. LINK (FC Vote: 3-0)

 

22.       Approved contracts for right-of-way mowing and landscaping services as follows:

§  Tasks 1 and 2 to Coastal Landscape and Design in the base year amount of $12,541 and

§  Tasks 3 and 4 to Creative Landscape in the amount of $23,900

in the total amount of $36,441 with funding from the FY 14 Public Works operating budget. LINK (FC Vote: 3-0)

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

23.       Consider the request to send out Requests for Proposals (RFP) to interested firms to conduct a space needs assessment and develop cost estimates for renovation of the existing space at the current Detention Center with funding to be provided by the General Fund fund balance.  LINK (FC Vote: 3-0)

 

A motion was made by Commissioner Taylor and seconded by Commissioner Booker to approve the request to send out an RFP to interested firms to conduct a space needs assessment and develop cost estimates for renovation of the existing space. The motion carried unanimously.

 

24.       Consider amending the Fiscal Year 2014 County Administrator’s budget with an increase of $162,120 for “Felony Murder Cases.”   LINK (FC Vote: 3-0)

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve amending the FY14 budget for felony murder cases. The motion carried unanimously.

 

25.       Consider authorizing $192,583.03 in funding for the required local match of the $641,943.44 Georgia Department of Transportation Local Maintenance & Improvement Grant (LMIG) Funds with $173,826 provided by the SPLOST 4 Miscellaneous Road Paving category and $18,757.03 provided by SPLOST 4 interest. LINK (FC Vote: 3-0)

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to authorize funding for the LMIG local match as recommended. The motion carried unanimously.

 

26.       Consider approving a contract for the Canal Road Intersection Improvement Project to Allen Owens Construction & Paving Inc. in the amount of $229,454.00 with funding provided by the SPLOST 4 Miscellaneous Road Improvements category and SPLOST 4 Interest. (D. Hainley) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve a contract for the Canal Road project as recommended. The motion carried unanimously.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Browning to adjourn to executive session to discuss pending litigation.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to approve the executive session minutes of August 1, 2013. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to approve the County Attorney’s recommendation. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 7:18 p.m.

 

 

 

                                                                                                ___s/Mary Hunt______

Mary Hunt, Chairman

                                                                                                Board of Commissioners

                                                                                                Glynn County, Georgia

Attest:

 

 

___s/Cindee Overstreet___

Cindee S. Overstreet, Clerk