MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JUNE 20, 2013 AT 6:00 PM

 

PRESENT:                     Mary Hunt, Chairman, District 4

Dale Provenzano, Vice Chairman, District 2

Michael Browning, Commissioner, District 1

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No requests to speak were received during the sign up period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.           Received the monthly Workers Compensation Report.  (O. Reed)  LINK

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2013 alcoholic beverage license to Chile Peppers, LLC, 301 Longview Plaza, St Simons Island, GA 31522. The license is to sell distilled spirits, malt beverages and wine, for consumption on premises of a restaurant.   Sunday sales permitted.  This is a new 2013 license.  Mayte Cruz, licensee, (Occupation Tax/Chief Doering) This item will be deferred to the Board’s July 18, 2013 meeting.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to defer this item to the Board’s July 18, 2013 meeting. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

3.         ZM2495 – 4059 Cypress Mill Road – Consider a request to rezone from R-12 (One-Family Residential) to PD (Planned Development) a former milk transfer station. The purpose of the request is to allow local commercial use in the existing building and establish medium density use if the building were to be demolished. Parcel ID: 03-04915. Danny Ramsey, owner. (D. Hainley)  LINK

 

Community Development Director David Hainley reported the purpose of the rezoning was to obtain a commercial zoning classification matching the prior use of the property. The property consists of a block building located five to six feet from the front property line. The majority of the remaining half-acre lot is paved. The 3,437 square foot building’s location conforms best to GC (General Commercial) zoning in that GC doesn’t require setback yards, while other commercial zoning districts require from ten to twenty feet of front setback.

Operation as a milk transfer station began in 1947, prior to the adoption of zoning regulations or comprehensive planning in Glynn County. Last year, this site served as one of nine Georgia “Fluid Milk Manufacturer” branches. It is still listed on the internet as doing business under the Pet Dairy name, but the business vacated approximately twelve months ago.

The site was used for commercial operations, which ceased after more than sixty years. At time of zoning, the property was zoned R-12 (One Family Residential). The site is non-conforming based on its actual use. Planning staff advised the realtor of the circumstances which set into motion actions resulting in the request. The applicant was advised that General Commercial Zoning would make the property conforming.

The applicant lives and works in the general area and intends to ensure that in the future the building does not remain vacant, unkempt, vandalized, or a detriment to the neighbors. There is no proposed change to the property at this time. The applicant wishes to use the building as a general purpose office. Several citizens living in the area were opposed to some of the allowed uses in the first draft of the PD text. The owner of the property agreed to amend the PD text and remove those uses.

The Mainland Planning Commission and staff recommended approval of this rezoning. This item was opened for public comment and the Board heard from the following individuals:

Danny Ramsey, owner of the property, said he made improvements to this formerly abandoned building and wanted to use the property for a small commercial office site.

Della Harrison said the owner has made tremendous improvements to the building. She would like to see the property used.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve application ZM2495 to rezone from R-12 to PD the property at 4059 Cypress Mill Road. The motion carried 6-1 with Commissioner Hunt opposed.  Resolution #R-26-13

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held June 6, 2013, subject to any necessary corrections.  (C. Overstreet)

 

5.         Approved a contract between Glynn County and the State of Georgia, Office of the Governor, Criminal Justice Coordinating Council for a $560,903 grant awarded to the Brunswick Judicial Circuit Drug Court.  No County local match is required. (D. Hainley) LINK

 

6.         Reappointed Patti Fort and James Johnson  to serve on the Coastal Workforce Investment Board (CWIB). The terms begin July 2, 2013 and end July 1, 2016.

 

7.         Appointed the following citizens to the Marshes of Glynn Libraries Board. These are the members currently serving on the Glynn County Libraries Board of Trustees, which will sunset on June 30, 2013. These staggered terms will begin July 1, 2013.

            Appointee                                Seat                                         Term Expiration

Matthew Permar                    At Large                                  June 30, 2015             

Ben Bryson                              St. Simons                                June 30, 2016             

Sandy Turbidy                         At Large                                  June 30, 2015             

Joan Campbell                        Unincorporated Mainland      June 30, 2016             

Jeff Fluck                                 City                                          June 30, 2014             

Mary Ann Nichols                   City                                          June 30, 2014             

Gloria Burns                            St. Simons Island                     June 30, 2016             

Paul Fisher                              Unincorporated Mainland      June 30, 2014             

Robert Doud-Williams            Unincorporated Mainland      June 30, 2015             

 

8.         Appointed Grant Buckley to serve on the Coastal Regional Commission’s Aging Services Advisory Council. The term will begin July 1, 2013 and end June 30, 2016.  LINK

 

9.         Appointed Howard Lynn to serve on the Gateway Behavioral Health Services Board. The term ends June 30, 2016 and appointed Grant Buckley to serve the unexpired term of Cap Fendig, which expires June 30, 2014.

 

CONSENT AGENDA – Personnel Committee

 

10.       Approved adding the job classifications for the Marshes of Glynn Library System to the Glynn County Classification and Compensation Plan. (O. Reed) (PC Vote: 3-0)

 

CONSENT AGENDA – Finance Committee

 

11.       Approved an amendment to the original contract for building custodial services with Performance Cleaning Group, Tampa FL, to add the Three Rivers Regional Library System for an annual amount of $41,040 with funding provided from the Facilities Maintenance Department opercating budget and exercised the first option year of the contract in the amount of $234,545.80.  (B. Mauney) (FC Vote: 3-0)   LINK

 

12.       Received the aging EMS Collection report.  (A. Thomas) LINK

 

13.       Approved declaring certain unusable items as surplus and approved the disposal of these items in the best interest of the County.  (R. Grolemund) (FC Vote: 3-0) LINK

 

14.       Approved the Glynn County Economic Development Revolving Loan in the amount of $100,000 to Scojet, Inc., and that the loan documents, consisting of the Loan Agreement, Promissory Note, and Security Agreement be approved by the Board of Commissioners and executed where necessary by the Chairman.  (A. Mumford) (FC Vote: 3-0) LINK

 

15.       Approved the Glynn County Economic Development Revolving Loan in the amount of $80,000 to Triangle-T Corporation and that the loan documents, consisting of the Loan Agreement, Promissory Note, and Security Agreement be approved by the Board of Commissioners and executed where necessary by the Chairman.  (A. Mumford) (FC Vote: 3-0) LINK

 

16.       Rescinded the action taken on October 16, 2012 to approve an alternative fuel pilot program at an estimated cost of $48,000 with funding from the General Fund fund balance.  (B. Rowell) (FC Vote: 3-0) LINK

 

17.       Authorized staff to advertise and hold a public hearing to consider adopting fees for the sale of scanned plats by the GIS Department. (B. Nyers) (FC Vote: 3-0) LINK

 

18.       Awarded a contract for tree removal and maintenance services to Jones Maintenance Company of St. Simons Island at the bid pricing shown below with funding provided from the Public Works Department operating budget:

Tree removal, trimming limbs with traffic control, per hour                        $200

Tree removal, trimming limbs w/o traffic control, per hour                        $150

Palm tree trimming per each                                                             $35

Stump grinding, per inch diameter                                                    $2

Crane & operator, per hour                                                               $85 (FC Vote: 3-0) LINK

 

19.       Approved the purchase of two 2013 New Holland tractors from Dixon New Holland, Blackshear in the amount of $43,200 which includes pickup and delivery of machinery for the first two years of warranty coverage for a total cost of $86,400 with funding from the Capital Projects Fund.  (B. Rowell) (FC Vote: 3-0) LINK

           

20.       Approved the purchase of one 2013 rotary mower & one finish mower from the lowest responsive bidder that meets the equipment specifications, Mason Tractor Co., McDonough, GA, at a total cost of $8,352.50 with funding from the Capital Projects Fund.  (B. Rowell) (FC Vote: 3-0) LINK

 

21.       Approved funding for Change Order #20 for the new Detention Center.  The total amount of the Change Order is $2,429.51.  (D. Hainley) (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve all items on the consent agenda. The motion carried unanimously.

 

APPOINTMENT

 

22.       Appoint one (1) representative of Job Corps to serve on the Coastal Workforce Investment Board (CWIB). The term will begin July 2, 2013 and end July 1, 2016.

Applications received from:

Cheryl Britton

Mel Gaines

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to defer this item to the July 18, 2013 meeting. The motion carried unanimously.

 

23.       Appoint four (4) citizens to serve on the Glynn County Selden Park Advisory Board. The Commissioners representing Districts 1, 2, 5, and At-Large Post 2 will each nominate one candidate. Candidates are not required to reside in the district of their nominating Commissioner. All terms begin July 1, 2013 and end June 30, 2017.

            Applications received from:

James Howard (currently serving)

Jon Watkins

Janell Holland

 

            Commissioner Browning nominated Jon Watkins.

            Commissioner Booker nominated Janell Holland.

Commissioner Provenzano and Commissioner Coleman will provide nominations at a later date.           

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to appoint Jon Watkins to the Selden Park Advisory Board representing District 1. The motion carried unanimously.

 

A motion was made by Commissioner Booker and seconded by Commissioner Taylor to appoint Janell Holland to the Selden Park Advisory Board representing District 5. The motion carried unanimously.

           

24.       Appoint four (4) citizens to serve on the Glynn County Blythe Island Regional Park Advisory Board. The Commissioners representing Districts 1, 2, 5, and At-Large Post 2 will each nominate one candidate. Candidates are not required to reside in the district of their nominating Commissioner. All terms begin July 1, 2013 and end June 30, 2017.

Applications received from:

Gary Altman (currently serving)

Bo Clark (currently serving)

Bruce Kennedy

Jeffery Johnson

Jeffery Wood Egan

Mark Newman

Danny Harvey

Yolanda Richardson

 

            Commissioner Browning nominated Bo Clark.

            Commissioner Provenzano nominated Gary Altman.

            Commissioner Booker nominated Yolanda Richardson.

            Commissioner Coleman nominated Danny Harvey.

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to appoint Bo Clark to the Blythe Island Regional Park Advisory Board representing District 1. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Taylor to appoint Gary Altman to the Board representing District 2. The motion carried unanimously.

 

A motion was made by Commissioner Booker and seconded by Commissioner Browning to appoint Yolanda Richardson to the Board representing District 5. The motion carried unanimously.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Provenzano to appoint Danny Harvey to the Board representing the At-Large Post 2. The motion carried unanimously.

 

25.       Appoint four (4) citizens to serve on the Glynn County Altamaha Regional Park Advisory Board. The Commissioners representing Districts 1, 2, 5, and At-Large Post 2 will each nominate one candidate. Candidates are not required to reside in the district of their nominating Commissioner. All terms begin July 1, 2013 and end June 30, 2017.

Applications received from:

Wayne Stewart (currently serving)

Tommy Clark (currently serving)

Jeffery Johnson

 

            Commissioner Browning nominated Tommy Clark.

            Commissioner Provenzano nominated Wayne Stewart.

Commissioner Booker and Commissioner Coleman will provide nominations at a later date.

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to appoint Tommy Clark to the Altamaha Regional Park Advisory Board representing District 1. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Browning to appoint Wayne Stewart to the Board representing District 2. The motion carried unanimously.

 

26.       Appoint one (1) citizen to serve on the Glynn County Board of Elections. The term begins August 7, 2013 and ends August 6, 2017.

Applications received from:

Abram Brown (currently serving)

Philip Viviani

Grant Buckley

 

            Commissioner Strickland nominated Abe Brown.

            Commissioner Taylor nominated Philip Viviani.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to appoint Abe Brown to serve on the Glynn County Board of Elections. The motion carried 6-1 with Commissioner Taylor opposed.

 

27.       Appoint two (2) citizens to serve on the Glynn County Animal Control Advisory Board. The two-year terms expire June 30, 2015. 

Applications received from:

Marci Desart (currently serving)

Hank Fahl (currently serving)

Bette Dixon

 

            Commissioner Strickland nominated Marci Desart and Hank Fahl.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to appoint Marci Desart and Hank Fahl to serve on the Glynn County Animal Control Advisory Board. The motion carried unanimously.

 

28.       Appoint one (1) citizen to serve on the Glynn County Board of Family and Children Services (DFCS). The term begins July 1, 2013 and ends June 30, 2018.

            Applications received from:

Versie Thomas (currently serving)

Ruby Myers

Emma Howard

Grant Buckley

 

            Commissioner Strickland nominated Versie Thomas.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to appoint Versie Thomas to serve on the Glynn County Board of Family and Children Services (DFCS). The motion carried unanimously.

 

29.       Appoint one (1) citizen to serve on the Glynn County Zoning Appeals Board. The term begins August 7, 2013 and ends August 6, 2017.

Applications received from:

AJ Berry (currently serving)

Tom Klein

Grant Buckley

           

            Commissioner Taylor nominated Grant Buckley.

            Commissioner Coleman nominated AJ Berry.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Provenzano to appoint Grant Buckley to serve on the Glynn County Zoning Appeals Board. The motion carried 4-3 with Commissioners Strickland, Coleman, and Hunt opposed.

 

30.       Appoint one (1) citizen to serve on the Coastal Regional Commission (CRC). The term begins July 1, 2013 and ends June 30, 2014.

Applications received from:

David Boland (currently serving)

Grant Buckley

 

            Commissioner Browning nominated David Boland.

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to appoint David Boland to serve on the Coastal Regional Commission (CRC). The motion carried unanimously.

 

31.       Appoint four (4) citizens to serve on the Glynn County Tree Advisory Board. The Commissioners representing Districts 1, 2, 5, and At-Large Post 2 will each nominate one candidate. Candidates are not required to reside in the district of their nominating Commissioner. All terms begin July 1, 2013 and end June 30, 2017.

Applications received from:

Charles Taylor (currently serving)

Roger Steffens (currently serving)

Cesar Rodriguez

Gena Churchwell

Donna Livingston Hoh

 

            Commissioner Browning nominated Donna Livingston Hoh.

            Commissioner Provenzano nominated Cesar Rodriguez.

            Commissioners Booker and Coleman will provide nominations at a later date.

           

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to appoint Donna Livingston Hoh to represent District 1 on the Tree Board. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to appoint Cesar Rodriguez to represent District 2 on the Tree Board. The motion carried unanimously.

 

32.       Appoint one (1) citizen to serve on the Forestry Commission. The terms begin July 1, 2013, and end June 30, 2018.  

            Applications received from:

John Lane (currently serving)

Grant Buckley

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to appoint John Lane to serve on the Forestry Commission. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

33.       Consider adopting the FY 13-14 budget.  (T. Miller)  Memo  Resolution  Attachment A

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to adopt the FY13-14 budget. The motion carried unanimously. Resolution #R-27-13

 

34.       Consider approving a contract with the Brunswick Judicial Circuit Public Defender.  (T. Miller) (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the contract with the Brunswick Judicial Circuit Public Defender. The motion carried unanimously.

 

35.       Consider authorizing staff to solicit bids for the required water and sewer relocation work for the Spur 25 Extension Project with funding in the amount of $194,124.51 to be provided by SPLOST 3 and $93,875.49 to be provided by General Fund fund balance.  (P. Andrews) (FC Vote: 3-0) LINK

 

Community Development Director David Hainley said this project would close out SPLOST 3.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to authorize staff to solicit bids for the water and sewer relocation work for the Spur 25 extension project. The motion carried unanimously.

 

36.       Consider authorizing staff to solicit bids for the work listed as Option 1 for the Oak Grove Island Causeway Pipe Rehabilitation Project in the EMC Engineering, Inc. report for both sets of culverts with funding in the amount of $247,000 provided by General Fund fund balance.  (P. Andrews) (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to authorize staff to solicit bids for the Oak Grove Island Causeway Pipe Rehab Project. The motion carried unanimously.

 

37.       Consider approval of the following property sales:

1)         Sale of 0.113 acres of a portion of a strip of upland adjacent to Lot 10, Compass Point Subdivision, to James and Deborah Clark for $4,000;

2)         Sale of 0.107 acres of a portion of a strip of upland adjacent to Lot 11, Compass Point Subdivision, to Janice and Samuel Wills for $4,000;

3)         Sale of 0.117 acres of a portion of a strip of upland adjacent to Lot 12, Compass Point Subdivision, to James and Patricia Brown for $4,000; and

4)         Sale of 0.129 acres of a portion of a strip of upland adjacent to Lot 13, Compass Point Subdivision, to Joshua and Hollis Youngner for $4,000.

Said approval is subject to, and contingent upon, the property owners and Glynn County re-subdividing the property to incorporate the four parcels into the existing lots. Also consider approving, and authorizing the Chair to execute, the Quitclaim Deeds and all other documents necessary to convey the above-referenced property. (D. Provenzano) LINK

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to approve as recommended. The motion carried unanimously.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn to executive session to discuss pending and potential litigation.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano

to approve the executive session minutes of June 6, 2013. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to authorize the County Attorney to initiate dispossessory proceedings against the Three Rivers Regional Library System if it does not vacate the Brunswick-Glynn County Library by June 30, 2013. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to authorize the County Attorney to move forward with the negotiations discussed in executive session. The motion carried unanimously.

 

There being no further business, the meeting adjourned.

 

 

                                                                                                ____    S/ Mary Hunt             

Mary Hunt, Chairman

                                                                                                Board of Commissioners

                                                                                                Glynn County, Georgia

Attest:

 

 

_    S/Jennifer Moye ________

Jennifer Moye, Deputy County Clerk