MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MAY 16, 2013 AT 6:00 PM

 

PRESENT:                     Mary Hunt, Chairman, District 4

Dale Provenzano, Vice Chairman, District 2

Michael Browning, Commissioner, District 1

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

                                                             

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No requests to speak were received during the sign up period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to defer agenda items 20 and 21. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to add item 23 to the published agenda. The motion carried unanimously.

 

1.         Proclaimed the week of May 19 through May 25, 2013, as “Glynn County Firefighter Appreciation Week” recognizing the Glynn County Fire Department for its efforts and dedication to the Muscular Dystrophy Association.    

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2013 alcoholic beverage license to CVS Pharmacy #4575, 1605 Frederica Road, St Simons Island, GA. The license is to sell malt beverages and wine not for consumption on premises of a drug store;   Sunday sales permitted.  This is a new 2013 license.  Michelle Buchanan, licensee (Occupation Tax/Chief Doering) This item was deferred from the Board’s May 2, 2013 meeting.  LINK

 

Michelle Buchanan, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the issuance of a 2013 alcoholic beverage license to CVS Pharmacy #4575. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

3.         ZM2587 Mary Wan Road - Consider a request to rezone from PD (Planned Development) to FA (Forest Agricultural) a 0.67 acre parcel located on the west side of Mary Wan Road approximately 300 feet south of its intersection with Demere Road. Parcel ID: 04-14458. Celia Buchanan and Eugene Caldwell, owner (D. Hainley)  LINK

 

Community Development Director David Hainley reported this property was rezoned in 2007 to Planned Development as part of a 100-unit multi-family development. This parcel was 0.67 acres of the 9.66 acre PD. In 2012, Glynn County Superior Court ruled that this parcel was to be removed from the larger PD as part of a civil action. As a result of that case, Mr. Hainley is requesting this parcel be returned to its original Forest Agricultural zoning.

The PD for the remaining 9.04 acres was amended by the Board of Commissioners at its April 18, 2013 meeting to reduce the maximum dwelling units to 93 and change the building and paving setbacks and buffers. The PD amendment is referenced as ZM2574.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Strickland to approve ZM2587 to rezone from PD to FA the 0.67 acre parcel located south of Demere Road. The motion carried unanimously.  Resolution #R-20-13

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the special called meetings held April 16, 2013, April 25, 2013, and May 1, 2013, as well as the minutes of the regular meeting held May 2, 2013, subject to any necessary corrections.  (C. Overstreet)

 

5.         Approved the Transportation and Disposal Service Agreement between Glynn County and Medical Waste Services, LLC for the disposal of medical waste materials. (A. Thomas) LINK

 

CONSENT AGENDA – Finance Committee

 

6.         Adopted a Resolution to amend the FY12/13 Budget. (T. York) (FC Vote: 3-0) Resolution #R-21-13 LINK 

 

7.         Approved increasing Glynn County Juvenile Court's funding for legal fees for FY 12/13 by $30,715. (G. Rountree) (FC Vote: 3-0) LINK 

 

8.         Allocated $81,865 from the General Fund fund balance for additional mosquito control chemicals. (B. Rowell) (FC Vote: 3-0) LINK

 

9.         Approved application WSV2602 Bruce Estate for connection to individual sewer as allowed in §606.1 of the Glynn County Subdivision Regulations for a four-lot subdivision zoned FA (Forest Agricultural) and CP (Conservation Preservation). The proposed expedited plat associated with the request is XS2601. The project consists of a 32.4-acre parcel being divided into four lots, each consisting of eight acres.  The closest public sewer is fifty feet from this site, but is a force main and is not accessible. Parcel ID 04-14270. (D. Hainley) (Vote: 2-1) Resolution #R-22-13  LINK

 

10.       Denied a request from Mr. Ahmad Haffar that $186.77 paid in penalties and interest on his 2012 property taxes be refunded.  (F. Dees) (FC Vote: 3-0) LINK

 

11.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their April 4, 2013 and April 18, 2013 meeting, with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) LINK

 

12.       Authorized the Recreation Department to advertise a public hearing to establish fees for renting Selden Park grounds and gym. (W. Davis) (FC Vote: 3-0) LINK

 

13.       Authorized the Recreation Department to advertise a public hearing to establish a fee for seasonal couple passes at the Howard Coffin Park pool.  (W. Davis) (FC Vote: 3-0) LINK

 

14.       Authorized the Recreation Department to advertise a public hearing to establish fees for seasonal passes at the Selden Park pool. (W. Davis) (FC Vote: 3-0) LINK

 

15.       Approved the Concession License Agreement with Holy Smoke Cuisine as the sole concession operator at Massengale Park in the total amount of $2,000; authorized the vendor to start operations on May 17, 2013; and, authorized extended hours of operation (11:00 am to 9:00 pm). (W. Davis) (FC Vote: 3-0) LINK

 

16.       Exercised the 4th option year to continue with the cost-per-copy program and exercised the right to extend the current contract with Herrin Document Systems for an additional year at 1.2¢ per copy with funding to be provided by each user's operating budget.  (T. Miller) (FC Vote: 3-0) LINK

 

17.       Awarded the bid for the Sport Field Rotary Mower for the Recreation Department to the lowest responsive and responsible bidder, Wesco Turf, from Sarasota, FL for a total amount of $76,727.70 with funding provided by the Park Areas Capital Projects Fund.  (W. Davis) (FC Vote: 3-0) LINK

 

18.       Authorized the purchase of portable radios and all accessories from Motorola Solutions, with funding to come from the police seizure fund balance. (M. Doering) (FC Vote: 3-0) LINK

 

19.       Authorized the bidding of improvements to the intersection at Canal Road and Spur 25.  (D. Hainley) (FC Vote: 3-0) This item was removed from the consent agenda by Commissioner Strickland.

 

20.       Approved changing the sewage disposal system at the new Glynn County Detention Center from a gravity forced sewer system to an off-site sewer forced main system with lift station. (D. Hainley) (FC Vote: 3-0) LINK  This item was deferred and not approved.

 

21.       Approved funding for Change Orders 20 and 21 for the new Detention Center. Change Order 20 is for miscellaneous development changes recommended by IPG Architects in the amount of $2,429.51. Change Order 21 cancels Change Orders 9, 10, and 19 (all associated with the gravity sewer system) and credits the project contingency $97,893.75. (D. Hainley) (FC Vote: 3-0) LINK  This item was deferred and not approved.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the consent agenda with the exception of items 19, 20, and 21. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA

 

19.       Authorized the bidding of improvements to the intersection at Canal Road and Spur 25.  (D. Hainley) (FC Vote: 3-0)  LINK

 

Commissioner Strickland asked if a left turn lane and left turn traffic signal was planned for this intersection. Mr. Hainley said it was not in the current plans, but may be added when Canal Road is widened in the future. He said the timing of the lights could be changed to ease the flow of traffic at this intersection until the major widening project is completed. He also said the County’s Traffic Engineer and the Georgia Department of Transportation (GDOT) had reviewed the proposed plan for intersection improvements and did not recommend a left turn signal at this time. He said he would ask staff to review the plans and add a left turn signal to the second phase of the project if needed.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to authorize the bidding of the improvements to the intersection. The motion carried unanimously.  

 

GENERAL BUSINESS

 

22.       Consider awarding the bid to the lowest responsive and responsible bidder, Southern Contractors of Glynn from Brunswick, GA in the amount of $514,000 for the construction of the Mallery ballpark office facility with funding to be provided by SPLOST 5, District 2 Sports Complex Improvements.  (W. Davis) (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to award the bid to Southern Contractor of Glynn for the construction of the Mallery ballpark office facility. The motion carried unanimously.

 

23.       Consider committing up to $700,000 to the Airport Commission for matching grant funds for resurfacing and drainage improvements at the Brunswick-Golden Isles Airport.

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve committing up to $700,000 to the Airport Commission as a match to Federal Aviation Administration (FAA) and Georgia Department of Transportation (GDOT) grants for improvements at the Brunswick-Golden Isles Airport. The motion carried unanimously.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to adjourn to executive session to discuss pending litigation.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to approve the executive session minutes of April 18, 2013. The motion carried unanimously.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Browning to approve the settlement resolution of the worker’s compensation claim for Roy Warner in the amount of $140,000 with the County’s portion not to exceed $123,707 and remainder to be paid by the excess carrier.

 

There being no further business, the meeting adjourned at 6:51 p.m.

 

 

                                                                                                ___s/Mary Hunt______

Mary Hunt, Chairman

                                                                                                Board of Commissioners

                                                                                                Glynn County, Georgia

Attest:

 

 

__s/Cindee Overstreet __

Cindee S. Overstreet, Clerk