MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, NOVEMBER 17, 2011 AT 6:00 PM

 

To view an item’s support documentation, click its Link

 

PRESENT:                     Tom Sublett, Chairman, District 2

Amy Callaway, Vice Chairman, District 1

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

                                   

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

No requests to speak were received during the sign up period.  Therefore, no public comments were received by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

Chairman Sublett announced that the construction of the Red Lobster and Olive Garden should begin soon with a planned opening in the spring of 2012.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2012 alcoholic beverage license to Sandcastle Cafe and Grill, 117 Mallery Street, St. Simons Island, Georgia. The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant; Sunday sales permitted. Melissa Wellford, licensee (M. Doering)  Link

 

Melissa Wellford, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the issuance of a 2012 alcoholic beverage license for Sandcastle Café and Grill. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

2.         Approved the minutes of the regular meeting held November 3, 2011, subject to any necessary corrections.  (C. Overstreet)

 

3.         Approved an agreement between Premier Election Solutions and Glynn County for the purchase of election support services for all 2012 elections. (C. Johnson)  Link

 

4.         Appointed Monica Harden to serve on the Coastal Workforce Investment Board. The term begins immediately and ends June 30, 2014. (C. Overstreet) Link

 

5.         Approved a Resolution requesting the proposed changes to Metropolitan Planning Organization (MPO) Designation definition in the US Senate “Moving Ahead for Progress in the 21st Century (MAP-21)” Transportation Bill not be approved. (D. Hainley) Resolution #R-66-11 Link

 

6.         Approved allowing the St. Simons Land Trust and Sea Island Acquisitions to construct multipurpose trail within Sea Island Road right-of-way from Frederica Road to the point where Sea Island Road becomes private.  The trail would be built to County standards and at no cost to the County. (D. Hainley)  Link

 

7.         Approved a request from the St. Simons Land Trust for permission to erect directional signs on the right-of-way on St. Simons on November 19, 2011. The purpose is to provide direction to a fundraising event at the Gascoigne Park. The provision to permit this type of sign is established in the Zoning Ordinance Article VIII, Section 809 (a). (D. Hainley) Link

 

8.         Accepted 0.26 acres of additional right-of-way for Good Place Road.  The 2002 deed for Good Place Road inadvertently left this tract out of the public street dedication.  The owner has formally requested that the County accept the property as right-of-way as originally intended.  Parcel ID: 03-2643.  Freddy Merritt d.b.a. EW Associates, owner. (D. Hainley)  Link

 

CONSENT AGENDA – Finance Committee

 

9.         Received the monthly Workers Compensation Report.   LINK

 

10.       Adopted the Resolution to amend the FY10/11 Budget.  (FC Vote: 3-0) LINK Resolution #R-67-11

 

11.       Adopted the Resolution to amend the FY11/12 Budget. (FC Vote:  3-0) LINK Resolution #R-68-11

 

12.       Approved application WSV2304 - Portion of Ratcliffe Tract for a water and sewer variance under §606.1 of the Glynn County Subdivision Regulations for an expedited subdivision due to the lack of available public sewer and water. The project is a one-lot subdivision (XS2304) consisting of  a 2.053 acres located on the west side of Ratcliffe Road approximately 4,000 feet north of its intersection with Emmanuel Church Road. The closest public sewer is approximately 6,000 feet away. The nearest public water is approximately 4,000 feet away. Parcel ID: 02-01621. Plum Creek Land Company, owner. (FC Vote: 3-0)  LINK  Resolution #R-69-11

 

13.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, October 18, 2011 meeting with clarification that this does not approve a tax refund.  (FC Vote:  3-0) LINK

 

14.       Approved the $44,563 FY 2011-12 Victims of Crime Act (VOCA) grant contract with the Governor’s Criminal Justice Coordinating Council (CJCC). The grant amount is $35,650 with a cash match of $8,913 to be provided by the Police Department budget.  (FC Vote:  3-0) LINK

 

15.       Accepted the Grant Award 2011-DJ-BX-3462 from the US Department of Justice’s Edward Byrne Memorial Justice Assistance Grant (JAG) Program for $29,750, and approve the allocation of $18,475 to the Glynn County Police Department, and $10,000 to the Glynn County Drug Court, and $1,275 for the administration of the grant.  (FC Vote:  3-0) LINK

 

16.       Approved a Memorandum of Agreement between Glynn County and Coastal Georgia Historical Society, Inc. ratifying and acknowledging its lease for the former lighthouse keeper’s cottage through March 12, 2013.  (FC Vote:  3-0) LINK

 

17.       Approved the proposed Change Order for the Patching/Pothole Repair and Resurfacing contract to Ricketson Construction Company of Douglas, Georgia, for the repair of the Dunbar Creek Bridge in the amount of $79,003.79 with funding provided from the Contingency Fund.  (FC Vote:  3-0) LINK

 

18.       Awarded the Tour Operator License Agreement for the five available time slots to Marshland Communications d/b/a St. Simons Trolley, Inc. for the total license fee amount of $23,306 for one year with a one year option.  (FC Vote:   2-1) This item was removed from the consent agenda at the request of Commissioner Hunt.  LINK

 

19.       Approved the three-year Multi-Jurisdictional Enterprise License Agreement with Environmental Systems Research Institute, Inc. (ESRI) for GIS Software, as a sole source vendor, in the amount of $50,000 annually, with funding to be provided by Information Technology Department operating budget with the inclusion of the authorized entities pages for partnering local agencies.  (FC Vote:  3-0)  LINK   

 

CONSENT AGENDA – Pension Committee

 

20.       Approved fully restoring an overpayment to the Plan in the amount determined by the Plan Actuary not to exceed $2,650. (PenC Vote: 8-0) Link

 

21.       Approved exercising the second year extension of the contract with Cavanaugh Macdonald for the provision of actuarial services (PenC Vote: 8-0)  Link

 

CONSENT AGENDA – Personnel Committee

 

22.       Approved exercising the fourth year extension with Southeast Georgia Health System for the provision of wellness physicals for Fire Department personnel. (PC Vote: 2-0) Link

 

23.       Approved exercising the third year extension with Doctors Laboratory for the provision of drug testing services. (PC Vote: 2-0)  Link

 

24.       Approved the benefits products for basic life insurance, long term disability and voluntary benefits recommended by ShawHankins, Inc. (PC Vote: 2-0)  Link

 

25.       Approved exercising the fourth year extension with Stanley, Hunt, Dupree and Rhine for the provision of flexible benefits administration services (PC Vote: 2-0)  Link

 

26.       Approved awarding the contract for Workers Compensation Third Party Administrator Services and Excess Insurance to PMA Capital/McGinty-Gordon and Associates for calendar year 2012. (PC Vote: 2-0)  Link

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approval all items on the consent agenda with the exception of item 18, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

18.       Awarded the Tour Operator License Agreement for the five available time slots to Marshland Communications d/b/a St. Simons Trolley, Inc. for the total license fee amount of $23,306 for one year with a one year option.  (FC Vote:   2-1) This item was removed from the consent agenda at the request of Commissioner Hunt.  LINK

 

In response to Commissioner Hunt’s questions, Assistant County Attorney Will Worley reported that if one of the time slots is vacated for more than 30 days, the slot would be forfeited and the company would not be allowed to bid on that time slot for the next five years.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Taylor to award the Tour Operator License Agreements for the five available time slots to Marshland Communications for a total license fee amount of $23,306 for one year with a one year option. The motion failed for lack of majority vote with Commissioner Clark, Commissioner Strickland, Commissioner Hunt, and Commissioner Coleman opposed.

 

GENERAL BUSINESS

 

27.       Consider denying the creation of a special account for donations made to the Selden Park, which would be spent in accordance with the Glynn County Purchasing Ordinance and any unused funds moved forward into the next fiscal year. (FC Vote:  3-0) LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Strickland to deny the request to create a special account for donations made to the Selden Park. The motion carried unanimously.

 

28.       Consider exercising the second option year extension of the contract for Drug Court services to Resiliency Institute, Inc. in the amount of $662,400 with funding provided by Drug Court Fund budget.  (FC Vote:  3-0) LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Clark to exercise the second option year extension of the contract for Drug Court services to Resiliency Institute, Inc. in the amount of $622,400 with funding provided by Drug Court Fund budget. The motion carried unanimously.

 

29.       Consider approving the purchase of the 2011 Hyundai R2109 excavator from the lowest responsive bidder, Grove River, Richmond Hill, in the amount of $169,455 with funding to be provided by the Buildings, Roads, and Equipment Fund.  (FC Vote:  3-0) LINK

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to approve the purchase of 2011 Hyundai R2109 excavator from the lowest bidder, Grove River, in the amount of $165,455 with funding to be provided by the Buildings, Roads, and Equipment Fund. The motion carried unanimously.

 

30.       Consider exercising the fourth year extension of the contract with Marshwinds Advisory Company (MAC) and Synovus Trust Company (STC) for the provision of investment management services and trustee administrator services respectively. (PenC Vote: 8-0)  Link

 

            A motion was made by Commissioner Callaway and seconded by Commissioner Hunt to exercise the fourth year option with Marshwinds Advisory Company and Synovus Trust Company for investment management and trustee/administrator services beginning January 1, 2012 at a cost not to exceed $125,000 ($48,000 for MAC and $77,000 for STC).  The motion carried unanimously.

 

31.       Consider exercising the second year extension with CIGNA HealthCare for the provision of third party administrator services for the County’s health insurance plan (PC Vote: 2-0) Link

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to exercise the second option year with CIGNA HealthCare for the provision of health insurance third party administrator services at a rate of $42.17 per covered employee per month effective January 1, 2012. The motion carried unanimously.

 

32.       Consider awarding the contract for stop loss insurance to Excess Re for calendar year 2012. (PC Vote: 2-0)  Link

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve the contract with Excess Re for the provision of stop-loss coverage for calendar year 2012 with an annual specific deductible of $125,000 per covered individual at a cost of $43.36 per employee per month for single coverage and $108.23 per employee per month for family coverage. The motion carried unanimously.

 

33.       Consider awarding a contract to IPG Architects for the design and engineering of a 610 bed detention center, inclusive of support space for future expansion and Sheriff’s Office administrative office space, to be funded by SPLOST 5. (A. Ours)  Link

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to award a contract to IPG Architects for the design and engineering of a 610 bed detention center, inclusive of support space for future expansion and Sheriff’s Office administrative office space, to be funded by SPLOST 5 in the amount of $1,587,065, which is subject to change based on the percentage fee of 4.9% applied to the final construction cost. The motion carried unanimously.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn to executive session to discuss pending and potential litigation, property acquisition, and personnel matters. The motion carried unanimously. 

 

Back in Session

 

A motion was made by Commissioner Callaway and seconded by Commissioner Coleman to adjourn executive session and enter into regular session. The motion carried unanimously. 

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to follow the recommendation of the County Attorney regarding property acquisition. The motion carried unanimously.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to follow the County Attorney’s recommendation regarding potential litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 7:28 p.m.

 

 

 

____________________________

Tom Sublett, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk