MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, OCTOBER 20, 2011 AT 6:00 PM

 

PRESENT:                     Tom Sublett, Chairman, District 2

                                    Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Clyde Taylor, Commissioner, At Large Post 1

                                    Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                      Amy Callaway, Vice Chairman, District 1

Jerome Clark, Commissioner, District 5

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

No requests to speak were received during the sign up period.  Therefore, no public comments were received by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Received the FY2012 first quarter financial report. (P. McNicoll)  Link

 

 

PUBLIC HEARING –Redistrict Plan

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker.  Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated.  Your cooperation in this process will be greatly appreciated. 

 

2.         Consider adoption of a resolution in support of and pertaining to the approval of the proposed redistricting plan for the Glynn County Board of Commissioners.  (A. Mumford) Link  Link  Link   Link   Link

 

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to approve the adoption of a resolution in support of and pertaining to the approval of the proposed redistricting plan for the Glynn County Board of Commissioners and authorize the Chairman to execute same. The motion carried unanimously. Resolution #R-60-11  

 

PUBLIC HEARING –Land Use

 

3.         ZV2287 Humane Society of South Coastal Georgia - Consider a variance request from Section 810.7 of the Glynn County Zoning Ordinance to allow additional signage for a 5.06 acre property located at 4627 Highway 17 north. Parcel Number: 03-00148. Larry Bryson, agent for Humane Society of South Coastal Georgia, owner.  (D. Hainley)  Link

 

Community Development Director David Hainley reported staff was working with the applicant to resolve some concerns. He asked the Board to consider deferring action until a solution is reached.  The applicant was present and agreed to the request for deferral.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to defer this item to the Board’s November 3, 2011, meeting. The motion carried unanimously.

 

 

CONSENT AGENDA – General Business

 

4.         Approve the minutes of the special called meeting of September 20, 2011, and the regular meeting of October 6, 2011, subject to any necessary corrections.  (C. Overstreet)

 

5.         Approve and authorize the Chairman to sign the application to the Georgia Department of Human Resources for renewal of the license to provide EMS services as representative for owner of the service. (A. Thomas)   Link  

 

6.         Authorize Chairman to sign the 2011 STOP Violence Against Women Act (VAWA) Grant application for the Brunswick Judicial Circuit in the amount of $72,803 to the Georgia Criminal Justice Coordinating Council and authorize the transfer of the grant if awarded to Wayne County subject to the grantor and Wayne County agreeing on the transfer. (D. Hainley)  Link     

 

7.         Authorize the placement of a Wesley Memorial Garden Historical Marker on Frederica Road right-of-way as provided for in Section 809 (a) of the Glynn County Zoning Ordinance when it is determined to be in the best interest of Glynn County. (D. Hainley)  Link

 

 

CONSENT AGENDA – Finance Committee

 

8.         Received the monthly Workers Compensation Report.  LINK 

 

9.         Approved declaring certain unusable items as surplus and approve the disposal of these items in the best interest of the County.  (FC Vote: 3-0)  LINK

 

10.       Adopted a Resolution to amend the FY10/11 Budget.  (FC Vote: 3-0) Resolution #R-61-11   LINK

 

11.       Approved waiving the $778.87 late payment penalty and loss of vendor compensation for Golden Isles Realty for their July 2011 Accommodation Excise taxes which was lost in the mail.  (FC Vote: 3-0)   LINK 

 

12.       Approved the Cancellation of Deed to Secure Debt, Cancellation of Assignment, and Cancellation of Promissory Note for the $100,000 economic development revolving loan to TUTCO, LLC, and authorized the Chairman to execute same.  (FC Vote: 3-0)  LINK

 

13.       Denied a request from Mr. Tullis Allen that $2,608.53 paid in penalties and interest on his 2006 property taxes be refunded.  (FC Vote: 3-0)  LINK

 

14.       Denied a request from Mr. Theo Bean Jr., that $532.19 paid in penalties and interest on his 2009 property taxes be refunded.  (FC Vote: 3-0)   LINK

 

15.       Approved cancelling the tax bills for the 2010 and 2011 ad valorem property taxes on parcel 01-05649 and approve a refund of 2010 property taxes in the amount of $11,961.82 to Provident Investment Corporation due to the parcel being owned by a church as of January 1, 2010 and January 1, 2011.  (FC Vote: 3-0)  LINK

 

16.       Approve the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, September 6, 2011, September 20, 2011 and October 4, 2011 meeting with clarification that this does not approve a tax refund.  (FC Vote: 3-0)  LINK

 

17.       Authorize staff to solicit engineering services for the Fairway Oaks Drainage Improvements Phase II project for drainage and construction plan design with funding from SPLOST 4 interest income.  (FC Vote: 3-0)  LINK

 

18.       Authorize the issuance of an Invitation for Bid for the purchase of a lawn mower with the capability to cut 40° on a steep hill at the North Glynn Complex and Blythe Island Regional Park at a cost not to exceed $65,000 with funding to be provided by the Administrator’s Contingency Fund.  (FC Vote: 3-0)  LINK

 

19.       Adopt a resolution authorizing the Chairman to execute the contract between Glynn County and the Georgia Department of Natural Resources (DNR) for the Altamaha River Canoe Trail Map Brochure.  (FC Vote: 3-0)  LINK    Resolution #R-62-11

 

20.       Adopt Financial Policies I – IX with a June 1, 2010 effective date for Policy I and an October 20, 2011 effective date for Policies II – IX.  (FC Vote: 3-0)  LINK

 

 

CONSENT AGENDA – Personnel Committee

 

21.       Approve an amendment to the Personnel Policy regarding Accident Review. (PC Vote 2-0) Resolution #R-76-11 Link

 

22.       Approve an amendment to the Personnel Policy regarding the Family and Medical Leave Act (FMLA). (PC Vote 2-0)  Resolution #R-77-11  Link

 

23.       Approve an amendment to the Technology Policy regarding social media and social networking websites. (PC Vote 2-0)  Link

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to approve all items on the consent agenda.  The motion carried unanimously.

 

 

GENERAL BUSINESS

 

24.       Consider rejecting all bids and authorizing staff to again solicit competitive, sealed bids from tour operators for the opportunity to utilize the police parking space in the St. Simons Pier Village with each time slot being awarded to the highest bidder with no limit on the number of time slots that one bidder may be awarded; and, extending the current contract with St. Simons Trolley for 30 days.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to reject all bids and authorize staff to again solicit competitive, sealed bids from tour operators for the opportunity to utilize the police parking space in the St. Simons Pier Village with each time slot being awarded to the highest bidder with no limit on the number of time slots that one bidder may be awarded; and, to extend the current contract with St. Simons Trolley for 30 days. The motion carried unanimously.

 

25.       Consider authorizing the issuance of an Invitation for Bid (IFB) for the construction of a bathroom facility at the North Glynn Complex at an estimated cost of $200,000 with funding to be provided by SPLOST 4, North Glynn Park.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to authorize the issuance of an IFB for the construction of a bathroom facility at North Glynn Complex at an estimated cost of $200,000 with funding to be provided by SPLOST 4, North Glynn Park.  The motion carried unanimously.

 

26.       Consider approving the continuation/extension of the Motorola Service Agreement to ensure the continuation of the necessary infrastructure support/repair services for the Public Safety Communications System with funding to be provided by the E911 Fund budget.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve the continuation of the Motorola Service Agreement to ensure the continuation of the necessary infrastructure support/repaid services for the Public Safety Communications System with funding of $385,725.60 to be provided by E911 Fund budget. The motion carried unanimously.

 

27.       Consider awarding the bid for cameras and network infrastructure at the North Glynn Complex to the lowest responsive and responsible bidder, Tutela, Brunswick, GA, in the amount of $123,255, with funding to be provided by SPLOST 4.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to award the bid for cameras and network infrastructure at the North Glynn Complex to the lowest responsive and responsible bidder, Tutela of Brunswick, in the amount of $123,255, with funding to be provided by SPLOST 4.  The motion carried unanimously.

 

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to adjourn to Executive Session to discuss pending litigation and property acquisition.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Coleman and seconded by Commissioner Hunt to return to regular session.  The motion carried unanimously.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to approve the minutes of the Board’s October 6, 2011 executive session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the County Attorney’s recommendation regarding pending litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 7:13 p.m.

 

 

 

                                                                                    ____________________________

Tom Sublett, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

___________________________

Cindee S. Overstreet, Clerk