MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, SEPTEMBER 15, 2011 AT 6:00 PM

 

PRESENT:                     Tom Sublett, Chairman, District 2

                                    Amy Callaway, Vice Chairman, District 1

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

                                    Bob Coleman, Commissioner, At Large Post 2

                                   

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

No requests to speak were received during the sign up period.  Therefore, no public comments were received by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to add item 31 to the published agenda. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

1.         ZM2259 Brampton Commercial Park, Lot 6 – Consider a request to amend the Planned Development Text for a property located at 230 Frontage Road, which is located on the south side of Highway 17 South. The request is to amend the signage requirements for this property. Parcel ID 03-16377. Iron Horse Development LLC, owner.   LINK

           

This property was rezoned as a Planned Development in 1997. The adopted PD Text stated that the sign regulations will meet the standards set forth in the Zoning Ordinance. The Zoning Ordinance stated that the PD signage will be identified in the PD test. As a result, there are no requirements for signage on this site. This application is a request to adopt the HC sign standards in the existing Zoning Ordinance.

The Mainland Planning Commission and staff recommended approval of this amendment.

This item was opened for public comment, and Doug Walker, applicant, was present to answer questions.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Strickland to approve application ZM2259 to amend the PD Text to provide signage regulations. The motion carried unanimously.  Resolution #R-51-11

                       

2.         SUP2243 (M) – 126 Williams Road – Consider a request for a special use permit to allow a mobile home as an additional dwelling unit in the case of a medical hardship on property located on the north side of Williams Road, approximately six hundred (600) feet west of its intersection with Highway 341, and addressed as 126 Williams Road. The property consists of 6.29 acres, and is zoned FA (Forest Agricultural). Parcel ID 03-16487. Norma and Tyona McDaniel, owners.  LINK

 

This special use permit would be valid for two years or until the medical hardship ceases (whichever occurs first). If the medical hardship does not cease within the two years, the special use may be renewed administratively by the Community Development Department for another two years. After that time, a new application will be required. Evidence of the medical hardship has been provided.

The Mainland Planning Commission and staff recommended approval.

This item was opened for public comment, yet no one addressed the board.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Taylor to approve application SUP2243 for a special use permit allowing a mobile home as an additional dwelling unit. The motion carried unanimously.  Resolution #R-52-11

 

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held September 1, 2011, subject to any necessary corrections.  (C. Overstreet)

 

4.         Received the Georgia Forestry Commission’s annual report for 2011. (M. McClellan)  LINK

 

5.         Approved the Drinking Water Laboratory and Related Services contract with Georgia Environmental Protection Division (EPD) for testing water at the Blythe Island Regional Park and authorized the Chairman to sign the necessary documents. (W. Davis)  LINK

 

6.         Approved the sale of 16.84 acres of airport property adjacent to Glynco Parkway and across the street from the Brunswick-Golden Isles Airport to the United States of America for $443,498.75. Also approved the Letter and Deed of Release from the Federal Aviation Administration (FAA) and authorized the Chairman to execute all necessary documents to effectuate the sale including Amendment No. 7 to the Airport Lease Agreement with the Development Authority. (S. Brian) LINK

 

7.         Authorized the Public Works Department to perform maintenance work on the drainage ditch owned by the federal government which runs from US 17 to Troupe Creek and to accept reimbursement from the Federal Law Enforcement Training Center (FLETC) in the amount of $23,706. (B. Rowell) LINK

 

8.         FP2209 Egrets Pass Phase III – Approved the final plat for property located on Blythe Island, east of Ashley Marsh Drive and south of Egrets Pass Drive.  The project consists of 22 lots on 16.74 acres and is to be served by private community water system, septic systems with a private right-of-way. The property is zoned R-20 (Single Family).  Parcel ID 03-07520. John Wigham, owner. (D. Hainley) LINK

 

9.         FP2242 Red Maple Court and Lot 6 – Approved the final plat for property located north of the intersection of Pikes Bluff Road and Pikes Bluff Drive.  The project consists of Red Maple Court right-of-way and 1 lot on 2.024 acres and is to be served by public water and sewer with a private right-of-way. The property is zoned PD (Planned Development), and is part of the Frederica Township Planned Development. Parcel ID 04-00206. Frederica Development Group, owner.  (D. Hainley)   LINK

 

10.       Approved the Georgia Power easement agreements for intersection improvements at Community Road and Old Jesup Road, 4310 Community Road and 325 Old Jesup Road, and authorized the Chairman to execute the agreements. (P. Andrews) LINK

 

 

CONSENT AGENDA – Finance Committee

 

11.       Received the monthly Workers Compensation Report.  LINK

 

12.       Approved a request from Mr. Toney Davis that $235.99 paid in ad valorem taxes for a 2005 Keystone Laredo travel trailer and a 2001 Ford Ranger pickup truck be refunded.  (FC Vote: 2-0) LINK

 

13.       Approved retiring Police Service Dog Samo and allow his previous handler, Sgt. Brian Faulk to adopt him at a purchase of $1.00 with the condition that he has PSD Samo neutered within 60 days.  (FC Vote: 2-0) LINK

 

14.       Accepted the surplus bus from the Board of Education, at no cost to the County, for the Public Works Department to transport spare parts and tools in an emergency or storm-related event.  (FC Vote: 2-0) LINK

 

15.       Approved restoring the funding for the County Engineer/Public Works Director Position in the FY 12 budget effective January 1, 2012, in the projected amount of $65,000 with funding to be provided by the General Fund fund balance.  (FC Vote: 2-0)  LINK

 

16.       Approve the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, July 12, 2011, July 26, 2011 and August 16, 2011 meetings with clarification that this does not approve a tax refund.  (FC Vote: 2-0)  This item was removed from the consent agenda at the request of Commissioner Hunt.  LINK

 

17.       Authorized staff to issue an invitation for bids for Self Contained Breathing Apparatus (SCBA) to be used by the Glynn County Fire Department.  (FC Vote: 2-0) LINK

 

18.       Accepted Change Order #8 from Thomas & Hutton in the amount of $3,500 with funds to be provided from SPLOST 3 and authorized the transfer of $3,500 from the SPLOST 3 Road Resurfacing project to the SPLOST 3 SR 25 Spur Extension project. This project will widen Canal Road from Cate Road to Hwy 99.  (FC Vote: 2-0)  LINK

 

19.       Approved the First Amendment to the Emergency Communications Network (ECN) Contract for Service, for the emergency notification system known as CodeRed, to ensure that any unused system minutes from the prior service year will rollover and be available through the current renewal term. The CodeRed system allows Glynn County to communicate essential safety and preparedness information to the citizens.  (FC Vote: 2-0)  LINK

 

20.       Approved the annual telephone system maintenance with Integrated Network Solutions Inc. in the amount of $40,374.37 with funding provided by Information Technology operating budget.  (FC Vote: 2-0)  LINK

 

21.       Authorized the Police Department to purchase one motorcycle to enhance its traffic enforcement operations using seized funds in the amount of $11,750 as the funding source.  (FC Vote: 2-0) LINK

 

22.       Awarded the bid for certain aerial mosquito control spray services to Southern Helicopter Leasing with funding from the FY 12 Public Works Department operating budget. (FC Vote: 2-0)  LINK

 

23.       Awarded the bid for the F-150 Animal Control truck to May Avenue Ford, Oklahoma City, OK, in the amount of $33,873.00 with funding to be provided by the FY 12 Police Department operating budget.  (FC Vote: 2-0)  LINK

 

24.       Approved rescinding the original bid award of $35,900 to Environmental Services and awarded the bid for the Public Works Site Phase 1 & 2 Environmental Assessment & Wetlands Delineation to the lowest responsive and responsible bidder, Environmental Services, in the amount of $35,950.  (FC Vote: 2-0)  LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approve all items on the consent agenda with the exception of 16, which was pulled for discussion.  The motion carried unanimously.


 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

16.       Approve the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, July 12, 2011, July 26, 2011 and August 16, 2011 meetings with clarification that this does not approve a tax refund.  (FC Vote: 2-0)  This item was removed from the consent agenda at the request of Commissioner Hunt.  LINK

 

Commissioner Hunt asked Finance Director Phyllis McNicoll how much the corrections to the tax digest would affect the budget. Ms. McNicoll said it would reduce the amount by approximately $2,400.

Commissioner Hunt asked County Attorney Aaron Mumford to explain a recommended change to the action to be taken by the Board of Commissioners with regard to item numbers 1, 2, and 3 on the real property residential corrections recommendations list from the July 26, 2011, meeting of the Board of Assessors.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to approve the corrections to the digest as recommended by the Board of Tax Assessors and Chief Appraiser at their July 12, 2011, July 26, 2011, and August 16, 2011, meetings, with the exception of item numbers 1, 2, and 3 on the July 26, 2011 real property residential corrections recommendations list of the Board of Tax Assessors. Instead, the approved action for said item numbers 1, 2, and 3 shall be the writing off of the taxes due for tax year 2011 and the issuance of a refund of taxes paid for tax years 2009 and 2010 on parcel 02-01093. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

25.       Consider amending the FY12 budget to include certain prior year encumbrances that were outstanding at June 30, 2011.  (FC Vote: 2-0)  LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Strickland to amend the FY12 budget to include certain prior year encumbrances that were outstanding at June 30, 2011. The motion carried unanimously.

 

26.       Consider allocating $150,000 from the General Fund fund balance for the purchase of additional mosquito control chemicals.  (FC Vote: 2-0)  LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Hunt to allocate $150,000 from the General Fund fund balance for the purchase of additional mosquito control chemicals. The motion carried unanimously.

 

27.       Consider authorizing the issuance of an Invitation for Bid for the purchase and installation of two, two-unit playground structures at the North Glynn Park that would accommodate ages 2-5 and 5-12 at an estimated cost of $260,000 with funding to be provided by SPLOST 4, North Glynn Park.  (FC Vote: 2-0) LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Strickland to  authorize the issuance of an Invitation for Bid (IFB) for the purchase and installation of 2, two-unit playground structures that would accommodate ages 2-5 and 5-12 at an estimated cost of $260,000 with funding to be provided by SPLOST 4, North Glynn Park.  The motion carried 6-1 with Commissioner Hunt opposed.

 

28.       Consider accepting Change Order #7 from Thomas & Hutton in an amount not to exceed $100,000 with funds to be provided from SPLOST 4 Miscellaneous Road Improvement Project and authorize the transfer of $100,000 from SPLOST 4 Interest to the Miscellaneous Road Improvement project for this work.  (FC Vote: 2-0)  LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to accept Change Order #7 from Thomas & Hutton in an amount not to exceed $100,000 with funds to be provided from SPLOST 4 Miscellaneous Road Improvement Projects and authorize the transfer of $100,000 from SPLOST 4 Interest to the Miscellaneous Road Improvement Projects for this work.  The motion carried unanimously.

 

29.       Consider exercising the 3rd option year for building custodial services with American Facilities Services with funding provided from the Facilities Maintenance Department operating budget. (FC Vote: 2-0) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Clark to approve exercising the 3rd option year for building custodial services with American Facilities Services with funding provided from the Facilities Maintenance Department operating budget.  The motion carried unanimously.

 

30.       Consider awarding the bid for the high velocity vacuum truck to the lowest responsive responsible bidder, Yancey Truck Center, Blackshear, GA, in the amount of $290,510.65 with funding to be provided by SPLOST 5.  (FC Vote: 2-0) LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Callaway to approve awarding the bid for the high velocity vacuum truck to the lowest responsive responsible bidder, Yancey Truck Center, Blackshear, GA, in the amount of $290,510.65 with funding to be provided by SPLOST 5. The motion carried unanimously.

 

31.       Consider a request to award the contract for Employee Benefits Consultant & Broker Services. (O. Reed)  Link

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to award the contract to ShawHankins, LLC with base year effective September 16, 2011, and three option renewal years thereafter at an annual cost of $24,000.  The motion carried 5-2 with Commissioner Hunt and Commissioner Clark opposed.

           

 

EXECUTIVE SESSION

 

The Board did not hold an Executive Session during this meeting.

 

There being no further business, the meeting was adjourned at 7:08 p.m.

 

 

                                                                                    ____________________________

Tom Sublett, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk