Finance Committee Meeting Minutes

Glynn County Board of Commissioners

2:00 P.M., Tuesday, December 11, 2007

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   J. Clark, C. Johnson, U. Keller

Other Commissioners: 

Staff:   J. Breitenbach, C. Carter, J. Carter, W. Davis, D. Hyman, L. Little, P. McNicoll, B. Rowell,  C. Stewart, A. Thomas, S. Trautz, W. Worley

Press:   B. Thomas

Others:  Charley Creveling, Ralph Powers

 

1.      Consider approval of the November 27, 2007 Finance Committee Minutes. 

 

The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed unanimously. 

                                                         

Recommend the November 27, 2007 Finance Committee Minutes.  (Vote: 3-0-0)

 

2.      Consider executing the Agreement For Medical Services with the Southeast Georgia Health System so that Glynn County will receive a discount of 35% on invoices for medical services when payment is mailed within sixty days of the billing date.

 

Mr. Will Worley, Assistant County Attorney, presented this item and stated that the terms of the proposed agreement are consistent with the last two years.  Commissioner Johnson questioned whether the County could file claims against persons arrested by the Police Department who incur medical expenses and Mr. Worley stated that it could be handled through the Courts as a claim against the individual.  Assistant Police Chief Scott Trautz stated that the County could pursue reimbursements under the penalty phase of the cases.  The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed unanimously. 

                                                         

Recommend executing the Agreement For Medical Services with the Southeast Georgia Health System so that Glynn County will receive a discount of 35% on invoices for medical services when payment is mailed within sixty days of the billing date.  (Vote: 3-0-0)

 

3.      Consider awarding the bid for the Fire Department uniform requirements to Harrison Uniforms for the individual prices per the attached list with funding to be provided by the departmental operating budget. 

 

Chief Al Thomas, Fire Chief, recommended the award to Harrison Uniforms.  The following motion made by Commissioner Johnson and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend awarding the bid for the Fire Department uniform requirements to Harrison Uniforms for the individual prices per the attached list with funding to be provided by the departmental operating budget.  (Vote: 3-0-0)

 

4.      Consider approving the Real Property Corrections, Real Property Exemptions, Personal Property Corrections and the Personal Property 2008 Pre-Bill Mobile Home Corrections as recommended by the Board of Assessors and/or the Interim Chief Appraiser at their Wednesday, November 21, 2007 meeting. 

 

Ms. Darlene Hyman and Mr. Cary Carter from the Property Appraisal Office were available for questions.  Commissioner Keller questioned item #7 and #8 on the 11/21/07 Real Property Corrections list.  Mr. Carter stated that on #7, the parcel split that year and the acreage was not corrected on the master card which created a duplicate assessment.  On item #8, Mr. Carter stated that 4.33 acres were treated as upland acres but were actually marshlands and the reduction in value corrects that error.  Commissioner Keller asked out the Property Appraisal office could handle these situations in the future to avoid mistakes.  Mr. Carter stated that employees valuing property need to use the aerial photos in their analyses instead of the maps.  The following motion made by Commissioner Johnson and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend approving the Real Property Corrections, Real Property Exemptions, Personal Property Corrections and the Personal Property 2008 Pre-Bill Mobile Home Corrections as recommended by the Board of Assessors and/or the Interim Chief Appraiser at their Wednesday, November 21, 2007 meeting.  (Vote: 3-0-0)

 

5.      Consider adopting the Capital Equipment Matrix as proposed by staff. 

 

Ms. Becky Rowell, Assistant County Administrator, presented this item and stated that staff in charge of capital equipment had worked together to create this matrix which would be used in the budget process and long-range planning for capital equipment.  She stated that there are several criteria for replacement such as age, hours/mileage, condition, and repair history.   The following motion made by Commissioner Johnson and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend the Capital Equipment Matrix as proposed by staff.  (Vote: 3-0-0)

 

6.      Receive a report on the Water & Wastewater Capital Tap Fee Analysis.

 

Mr. Charles Stewart, County Administrator, informed the Committee that Burton & Associates had prepared the Capital Tap Fee Analysis and he recommended forwarding the study to the JWSC for their review.  The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed unanimously. 

                                                         

Recommend forwarding the Water & Wastewater Capital Tap Fee Analysis to the Joint Water & Sewer Commission (JWSC) and request that they consolidate the JWSC Operating Taps for all areas and the Capital Taps for all areas and take the new proposed fees to the County and City Boards of Commissioners for approval.  (Vote: 3-0-0)

 

The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed unanimously. 

 

Motion to add an item to the agenda.  (Vote 3-0-0)

 

7.  Consider issuing a Purchase Order in the amount of $32,500 to Olsen Associates, Inc. of Jacksonville, Florida for completion of Step Two (Permitting & Design Development) for removal of accumulated sand at the Altamaha Park boat ramp area as outlined in their proposal dated January 21, 2007, with funding to be provided from the General Fund fund balance.

 

Mr. Charles Stewart stated that at the end of 2006, the County received a proposal from Olsen Associates for the study at Altamaha Park.  The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed unanimously but that Commissioner Fendig had requested to postpone Phase 2 of the study at that time.  He requested that the County proceed with the project and stated that Olsen had agreed to perform the work at their 2006 proposed fee of $32,500.

 

Recommend issuing a Purchase Order in the amount of $32,500 to Olsen Associates, Inc. of Jacksonville, Florida for completion of Step Two (Permitting & Design Development) for removal of accumulated sand at the Altamaha Park boat ramp area as outlined in their proposal dated January 21, 2007 with funding to be provided from General Fund fund balance.  (Vote 3-0-0)

 

7.      Request that Chairman Clark identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda. 

 

Commissioner Clark identified all items as consent agenda.