Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, November 6, 2007

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   J. Clark, C. Johnson, U. Keller

Other Commissioners: 

Staff:   J. Breitenbach, J. Bruner, J. Carter, D. Chunn, S. Greene, P. McNicoll, D. Newbern, B. Rowell, C. Stewart, A. Thomas, S. Trautz

Press:   M. Permar

Others:  Travis Thomas

 

1.      Consider approval of the consent agenda.

 

a)      Approval of the October 9, 2007 Finance Committee Minutes.

 

b)      Approve the Real Property Corrections, the Real Property Exemptions and the Personal Property Corrections as requested by the Board of Assessors and/or Interim Chief Appraiser at their Wednesday, October 2, 2007 meeting. 

 

c)      Approve the Real Property Corrections, Real Property Exemptions and the Real Property No Changes, Personal Property Corrections, Personal Property Pre-Bill Mobile Home Corrections and the 2008 Personal Property Pre-Bill Mobile Home Digest as recommended by the Board of Assessors and/or the Interim Chief Appraiser at their Wednesday, October 24, 2007 meeting. 

 

d)      Declare the unusable items listed on the attached pages as surplus and approve the disposal of these items in the best interest of the County. 

 

 

 

The following motion made by Commissioner Johnson and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend approval of the consent agenda items 1(a) and 1(d).  (Vote:   3-0-0)

 

Commissioner Keller communicated his concerns about the property value corrections and there was no one from the Property Appraisal office to present items b and c.  He requested that the property appraisal items be placed on the regular agenda for the next few meetings.  The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed unanimously.

 

Defer consent agenda items 1(b) and 1(c) until the next Finance Committee meeting because there was no representative from the Property Appraisal office at the meeting.  (Vote 3-0-0)

 

 

2.      Consider rescinding the award made to Creditors Interchange Receivable Management, LLC and award a contract for “Debt Collection Services” to MSB Government Services at the cost of 21.5% without litigation and 38% with litigation. 

Ms. Phyllis McNicoll, Finance Director, explained that the award that was made in September for debt collection services needed to be rescinded because Creditors Interchange Receivable Management, LLC had decided to withdraw their bid prior to signing the contract.  In order to award the bid to the next lowest bidder, the Board must first rescind the previous award.  The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed unanimously. 

                                                         

Recommend rescinding the award made to Creditors Interchange Receivable Management, LLC and award a contract for “Debt Collection Services” to MSB Government Services at the cost of 21.5% without litigation and 38% with litigation.  (Vote:   3-0-0)

 

3.      Consider approving the $40,187 FY 2007-08 grant contract with the Governor’s Criminal Justice Coordinating Council, subject to the County Attorney’s review and approval. Glynn County will match the $40,187 federal grant with a $12,164 cash match. The Chairman is authorized to sign the grant contract and related documents. 

 

Mr. Dick Newbern, Grants Administrator, presented this item and stated that this would be the tenth year that the County had been awarded this grant.  The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed unanimously. 

                                                         

Recommend approving the $40,187 FY 2007-08 grant contract with the Governor’s Criminal Justice Coordinating Council with a $12,164 cash match with funding to be provided by the FY08 Police Department’s Operating Budget, subject to the County Attorney’s review and approval.  (Vote:   3-0-0)

 

4.      Consider amending the FY08 Coastal Georgia Regional Development Center membership dues budget from $46,771.00 to $51,974.00, an increase of $5,203.00. 

 

Commissioner Keller stated that he would like to make a motion to proceed with a request for a reduction in dues based on the amount of services received by the County from the CGRDC.  He stated that according to the County Attorney’s memo the County is allowed to request a reduction.  Mr. Will Worley, Assistant County Attorney, stated that the DCA will classify the County as non-compliant and can withhold funds if we do not pay dues to the RDC.  Mr. Charles Stewart, County Administrator, stated that all other counties in the district had paid the new dues assessments.  Mr. Worley informed the Committee that all cities and counties except Savannah were assessed $75 per person and that Savannah was assessed $25 per person because they did not need the services of the RDC.  Mr. Stewart stated that Glynn County’s planning department is proportionately as large as Savannah’s.  Commissioner Clark stated that the RDC is located within Glynn County and that the County receives the benefit of their employees living here. The following motion made by Commissioner Johnson and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend amending the FY08 Coastal Georgia Regional Development Center (CGRDC) membership dues budget from $46,771.00 to $51,974.00, an increase of $5,203.00 and send a request to the Department of Community Affairs to reduce the dues assessed to Glynn County based on the comparison of the services actually received from the CGRDC to the amount of dues assessed.  (Vote:   3-0-0)

 

5.      Consider authorizing the Chairman to execute a contract with Georgia DOT for the installation of a traffic signal and other improvements on SR 303 at Blythe Island Drive with funding in the amount of approximately $323,700 to be provided by the General Fund fund balance. 

 

The following motion made by Commissioner Johnson and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend authorizing the Chairman to execute a contract with Georgia DOT for the installation of a traffic signal and other improvements on SR 303 at Blythe Island Drive with funding in the amount of approximately $323,700 to be provided by the General Fund fund balance.  (Vote:   3-0-0)

 

The following motion made by Commissioner Johnson and seconded by Commissioner Keller passed unanimously. 

 

Motion to add an item to the agenda.  (Vote 3-0-0)

 

Commissioner Johnson stated that he had attended a meeting on the Archway project which is sponsored by the University of Georgia and another meeting will be help on November 14, 2007 at 4 o’clock p.m.  He said that Moultrie and Sandersville are the only two Archway project participants.  If Glynn County is selected for the Archway project, there will be four other agencies besides the County who will share in the local cost of $10,000 each.  Funding will be required in the next fiscal year.

 

6.      Request that Chairman Clark identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda. 

 

Commissioner Clark identified all items as consent agenda items except 1(b) and 1(c) which were deferred to the next Finance Committee meeting.