Finance Committee Meeting Minutes
Glynn County Board of Commissioners
4:00 P.M.,
Tuesday, October 9, 2007
Third Floor
Conference Room
W. Harold Pate
Courthouse Annex
Brunswick, Georgia
Present:
Committee
Members: J. Clark, C. Johnson, U.
Keller
Other
Commissioners:
Staff: J. Carter, D. Chunn, W. Davis, D. Gardner, D.
Hainley, P. McNicoll, S. Mellinger, A. Mumford, C. Stewart, A. Thomas
Press:
M. Permar
Others: Travis Thomas
1. Consider
approval of the consent agenda.
a) Approval
of the September 25, 2007 Finance Committee Minutes.
b) Approve
the Real Property Corrections as recommended by the Board of Assessors and/or
the Interim Chief Appraiser at their Wednesday, September 19, 2007 meeting.
c) Approve
the Resolution to amend the FY07/08 Budget.
The following motion made by Commissioner Johnson and
seconded by Commissioner Keller passed unanimously.
Recommend approval of the consent agenda items.
(Vote: 3-0-0)
2. Consider
awarding a contract in the amount of $65,330 to Revell Flooring Company, Inc., Norcross, GA, to remove the current flooring and replace with a “Robbins Sport Surface”
seamless flooring system for Ballard Gym with funding from SPLOST 4.
Mr. Wesley Davis, Recreation Director, presented this
item and stated that the flooring manufacturer had been in business for 100
years and they provide a five year warranty for the product and workmanship.
He said that nineteen of twenty NBA basketball courts used this surface. Mr.
Charles Stewart, County Administrator, requested that the County Attorney review the warranty documents. The following motion made by Commissioner Johnson and
seconded by Commissioner Keller passed unanimously.
Recommend awarding a contract in the amount of $65,330
to Revell Flooring Company, Inc., Norcross, GA, to remove the current flooring
and replace with a “Robbins Sport Surface” seamless flooring system for Ballard
Gym with funding from SPLOST 4. (Vote: 3-0-0)
3. Consider
holding a public hearing on an amendment to the current Building Inspection Fee
structure which will be based upon occupancy types versus the current valuation
fee structure.
Mr. David Hainley, Community Development Director, stated
that a new building inspection fee structure had been developed in conjunction
with the Community Development Advisory Board (CDAB) and that it provides a
standardized formula which would remove the need for staff judgment decisions
during the permitting process. If approved the fee structure would be
implemented at the same time as the Hansen computer system is activated.
Commissioner Johnson asked if the fire inspection fees would be added to the
new fees and Mr. Hainley stated that they would as the new structure is only
for building inspection fees. The following motion made by Commissioner Keller
and seconded by Commissioner Johnson passed unanimously.
Recommend holding a public hearing on an amendment to
the current Building Inspection Fee structure which will be based upon
occupancy types versus the current valuation fee structure. (Vote: 3-0-0)
4. Consider
approving a change order to the Hussey, Gay, Bell and DeYoung Purchase Order in
the amount of $117,292.11 to purchase furniture for the Fire Administration Building with funding to be provided by the Glynn County Fire Fund fund
balance.
Mr. Travis Thomas, Carter Goble Lee, stated that the
change order was needed in order to purchase the furniture from Hussey, Gay, Bell and DeYoung, who had solicited proposals from several buyer groups. The Board of
Commissioners previously approved funding for the furniture but did not approve
the actual purchase. The following motion made by Commissioner Keller and
seconded by Commissioner Johnson passed unanimously.
Recommend approving a change order to the Hussey, Gay,
Bell and DeYoung Purchase Order in the amount of $117,292.11 to purchase
furniture for the Fire Administration Building with funding to be provided by
the Glynn County Fire Fund fund balance. (Vote: 3-0-0)
Commissioner Keller made a motion which was seconded
by Commissioner Johnson and passed unanimously to add and item to the agenda.
(Vote 3-0-0)
Mr. Aaron Mumford, County Attorney, stated that the
County invitations for bids include an insurance requirement that the County be
notified thirty days in advance before cancellation of the policy. The
contractor that was awarded the bid for the construction of the Fire Administration Building has insurance with BB&T and BB&T will provide fifteen
days advance notice if the contractor defaults on payments and forty five days
notice for other causes of cancellation. Mr. Mumford recommended that the
Board of Commissioners consider waiving the thirty day requirement as a
technicality. The following motion made by Commissioner Keller and seconded by
Commissioner Johnson passed unanimously.
Consider request by Jones
Morgan, LLC, lowest responsible bidder for the Fire Administration Building, to accept a policy of insurance which differs slightly from Glynn County’s standard insurance policy requirement. (Vote 3-0-0)
5. Consider
approving the transfer of (3) surplus pursuit vehicles to the Glynn County Board of Education for use by the School Resources Officer Division.
Mr. John Carter, Public Works Director, stated that the
Board of Education had requested the transfer of six vehicles for use by their
Resource Officer Division. Three Ford Crown Victoria vehicles have previously
been declared surplus by the Board of Commissioners and Mr. Carter requested
approval to transfer those vehicles to the Board of Education. Commissioner
Keller asked if the vehicles were previously used by the Sheriff’s Office and
Mr. Carter stated that they were. Commissioner Johnson questioned when the
Ford Expeditions would be given to them and Mr. Carter responded that one of
would be taken to the Board to have them declared surplus in the near future
and the staff is currently evaluating the condition of the other two to
determine if the County wants to keep them or have them declared surplus.
There was discussion about why Mr. Stewart couldn’t approve the transfer of
vehicles which had already been declared surplus and Mr. Mumford stated that
there was no policy that specifically allowed him to do that. The following
motion made by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend approving the transfer of (3) surplus
pursuit vehicles to the Glynn County Board of Education for use by the School
Resources Officer Division and provide the County Administrator with authority
and discretion to transfer surplus vehicles to the Board of Education under
Glynn County’s agreement with the Board of Education . (Vote: 3-0-0)
6. Consider
the purchase of a 15 passenger van for the GA Extension Services department.
Commissioner Keller stated that the County had provided a
fifteen passenger van to the Extension Service for the 4-H program in previous
years but it was removed several years ago and they have rented vans since that
time. He stated that he would like to reinstate the van for that department.
Commissioner Keller then recommended that the County fund a mini-bus to the
Extension Service in next year’s budget and request that the Board of Education
make a contribution for that purchase. Commissioner Keller and Dr. Gardner
expressed concerns regarding safety of the children when traveling in a fifteen
passenger van. Dr. Gardner stated that he would prefer postponing his request
in order to get the safer mini-bus. Commissioner Johnson reminded Dr. Gardner
that the mini-bus would require a driver with a commercial drivers license and
that those costs need to be added to the budget request for next year. Mr.
Stewart commented that this item did not need to go to the Board of
Commissioners but would be handled in the next budget process.
7. Request
that Chairman Clark identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Commissioner Clark identified all items as consent
agenda items except item #6 which would not be forwarded to the Board of
Commissioners.