Finance Committee Meeting Minutes
Glynn County
Board of Commissioners
4:00 P.M.,
Tuesday, August 28, 2007
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: J.
Clark, C. Johnson, U. Keller
Other
Commissioners:
Staff: J. Bruner, P. Christian, D. Chunn, M. Doering,
D. Hainley, L. Little, P. McNicoll, D. Newbern, B. Rowell, A. Thomas, S.
Trautz, W. Worley
Press: M. Permar, B. Thomas
Others: Travis Thomas
1.
Consider approval
of the consent agenda.
a)
Approval
of the August 8, 2007 Finance
Committee Minutes.
b)
Approve the Real Property Exemptions as recommended
by the Board of Assessors and/or the Interim Chief Appraiser at their
Wednesday, June 20, 2007 meeting.
c)
Approve the Resolution to amend the FY06/07 Budget.
d)
Declare the unusable items listed on the attached
page as surplus and approve the disposal of these items in the best interest of
the County.
e)
Authorize the attached list of FY07 Budgeted
items be carried forward to FY08.
The following motion made by
Commissioner Johnson and seconded by Commissioner Keller passed
unanimously.
Recommend approval of the consent agenda items with the exception of
item 1(a). (Vote: 3-0-0)
The following made by Commissioner Keller
and seconded by Commissioner Clark passed with Commissioner Johnson abstaining.
Recommend approval of item # 1(a). (Vote:
2-0-1)
2. Consider approving the bid from Express Lube and
Car Wash and issue a purchase order for Oil Change and Lube Services for $19.99
per vehicle.
Mr. Paul Christian, Assistant County
Administrator, presented this item and stated that one bid was received from
Express Lube and Car Wash and staff recommended awarding the bid. Commissioner Johnson questioned how many
vehicles would be serviced by the vendor and Mr. Christian stated that there
were 255 that would receive services.
Commissioner Johnson inquired as to who would maintain the maintenance
schedules and Mr. Christian stated that Express Lube will send notifications
for oil changes to the County.
Commissioner Johnson stated that his biggest concern was that employees
would be required to wait for extensive lengths of time and Mr. Christian
stated that Express Lube has guaranteed that the vehicle would be finished
within thirty minutes. The
following motion made by Commissioner Keller and seconded by Commissioner Johnson
passed unanimously.
Recommend approving the bid from Express Lube and Car Wash and issue a
purchase order for Oil Change and Lube Services for $19.99 per vehicle. (Vote:
3-0-0)
3. Consider authorizing County Staff
to request an additional $209,474.74 from GEFA to fund additional work for the
Eight Neighborhoods Water & Sewer Project.
Mr. Travis Thomas, Carter Goble Lee,
presented this item and stated that the Buck Swamp project, which had the
largest requested change, needed additional funds due to a scope change and
additional requests from GA DOT. Commissioner
Keller asked if the Lawrence Road
directional bore was done at the request of Sea Island Company and Mr. Thomas
stated that it was and that they have agree to pay the additional costs for
that work. Commissioner Johnson
commented that several of the projects were located in south Glynn County. The following motion made by
Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend authorizing County
Staff to request an
additional $209,474.74 from GEFA to fund additional work for the Eight
Neighborhoods Water & Sewer Project.
(Vote: 3-0-0)
4. Consider
a) awarding the bid for the Fire
Administration Building to the lowest responsive bidder, Jones-Morgan, LLC, the
apparent low bid including the value engineered credits in the not to exceed
amount of $974,609.00, accepting the site lighting in the amount of $7,260.00
and special testing in the amount of $5,880.00 with funding in the amount of
$828,845.00 to be provided by SPLOST #4 and additional funding in the amount of
$158,904.00 to be provided by Fire Fund fund balance.
b) Approval of the purchase of the furniture/filing in
an amount not to exceed $150,000 with funding to be provided by the Fire Fund
fund balance.
Mr. Travis Thomas and Chief Al Thomas, Fire
Chief, presented this item. Mr. Thomas
gave the Commissioners a copy of the value engineering detail and stated that
the metal roof had been changed to a shingle roof with a 30-year life. He stated that the Public Safety
Building and Fire Station
#8 both had shingle roofs. The
Commissioners reviewed the list of changes and agreed with them all. The following motion made by
Commissioner Johnson and seconded by Commissioner Keller passed
unanimously.
Recommend awarding the
bid for the Fire Administration Building to the lowest responsive bidder,
Jones-Morgan, LLC, the apparent low bid including the value engineered credits
in the not to exceed amount of $974,609.00, accepting the site lighting in the
amount of $7,260.00 and special testing in the amount of $5,880.00 with funding
in the amount of $828,845.00 to be provided by SPLOST #4 and additional funding
in the amount of $158,904.00 to be provided by Fire Fund fund balance. (Vote:
3-0-0)
The following motion made by
Commissioner Keller and seconded by Commissioner Johnson passed unanimously.
Recommend
approval of the purchase of the furniture/filing in an amount not to exceed
$150,000 with funding to be provided by the Fire Fund fund balance. (Vote: 3-0-0)
5. Consider
a)
accepting the $50,000 grant contract from Georgia DCA
to provide funding assistance to Gateway Behavioral Services, Inc. for the
purpose of financing the cost of one wheelchair accessible van and one 15-passenger
van for client transport; and
b)
approving an agreement with Gateway Behavioral
Services, Inc. to allow for the funds to be transferred to Gateway for the
purpose of purchasing the vans.
Mr. Dick Newbern, Grants Administrator,
presented this item and stated that this is a pass-through grant from DCA to Glynn County
to Gateway Behavioral Services. He
stated that Gateway would be responsible for the purchasing and maintenance of
the vans. Mr. Will Worley, Assistant
County Attorney, stated that this grant requires a contract with Gateway and
requested that 5(b) be deferred until the contract is complete. The following motion made by
Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend accepting the $50,000 grant contract from Georgia DCA to
provide funding assistance to Gateway Behavioral Services, Inc. for the purpose
of financing the cost of one wheelchair accessible van and one 15-passenger van
for client transport. (Vote: 3-0-0)
The following motion made by
Commissioner Keller and seconded by Commissioner Johnson passed unanimously.
Defer the approval of an agreement with Gateway
Behavioral Services, Inc. to allow for the funds to be transferred to Gateway
for the purpose of purchasing the vans and authorize the County Attorney to
present the agreement to the full Board of Commissioners. (Vote: 3-0-0)
6. Consider authorizing staff to file a grant
application with the U.S.
Tennis Association to help fund the construction of two (2) additional hard
tennis courts at Epworth Park on Saint
Simons Island.
Mr. Dick Newbern presented this item and
stated that the grant requires that the minutes of the Board of Commissioners
be attached to the application. He stated
that the grant is for $16,200 which is 20% of the total cost for two new hard
tennis courts at Epworth. Funding of the
remainder will be provided by Splost 5 District 2 Recreation funds. The
following motion made by Commissioner Keller and seconded by Commissioner Johnson
passed unanimously.
Recommend authorizing staff to file a grant application with the U.S. Tennis Association to help fund the
construction of two (2) additional hard tennis courts at Epworth
Park on Saint Simons Island.
(Vote: 3-0-0)
7. Consider
awarding the bid to the lowest responsive vendors for each vehicle type
equipped identified below with funding to be provided by SPLOST V.
Number
Vehicle and equipped type Vendor Total Cost
(2) Police Ford Crown Vic equipped Lilliston Ford $ 69,791.38
800 MHz radio with
lights/siren Darien, GA
FS Commander video
system
(5) Police Ford Crown Vic equipped Kings Colonial Ford $142,021.20
lights/siren with FS Captain
video Brunswick, GA
system used with (5)GCPD
Motorola
laptops.
(16) Police Ford Crown Vic equipped Kings Colonial Ford $508,301.76
lights/siren with FS
Commander Brunswick, GA
video system.
(1)
Police Ford Explorer equipped Lilliston Ford $30,332.53
Lights/siren Darien, GA.
Chief Matt Doering,
Police Chief, presented this item and stated that some equipment would be moved
from the old cars to the new ones except for the two new cars for the new
positions. Commissioner Keller
questioned why the low bid wasn’t recommended for the two fully equipped
vehicles and Ms. Phyllis McNicoll, Finance Director, stated that the low bidder
did not include radios in the bid. The
following motion made by Commissioner Johnson and seconded by Commissioner Keller
passed unanimously.
Recommend awarding the bid to the lowest responsive
vendors for each vehicle type equipped identified below with funding to be
provided by SPLOST V.
Number Vehicle and equipped type Vendor Total Cost
(2) Police Ford Crown Vic equipped Lilliston Ford $ 69,791.38
800 MHz radio with
lights/siren Darien, GA
FS Commander video
system
(5) Police Ford Crown Vic equipped Kings Colonial Ford $142,021.20
lights/siren with FS Captain
video Brunswick, GA
system used with (5)GCPD
Motorola
laptops.
(16) Police Ford Crown Vic equipped Kings Colonial Ford $508,301.76
lights/siren with FS
Commander Brunswick, GA
video system.
(2)
Police Ford Explorer equipped Lilliston Ford $30,332.53
Lights/siren Darien, GA.
(Vote: 3-0-0)
8. Consider approving the contract with the
Department of Corrections for a daily Inmate Labor Detail from Wayne State
Prison at a cost of $37,500 with funding to be provided by the General Fund Public
Works budget.
Mr. Paul Christian presented this item and
stated that the Wayne State Prison had guaranteed that six to twelve inmates
would work five days per week and that the County would provide a van for
transportation. He stated that he had
been assured that this contract performance would be superior to the last
inmate contract. The following
motion made by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend approving the contract with the Department of Corrections for
a daily Inmate Labor Detail from Wayne
State Prison at a cost of
$37,500 with funding to be provided by the General Fund Public Works budget. (Vote:
3-0-0)
The following motion made by Commissioner Johnson and seconded by
Commissioner Keller passed unanimously.
Motion to add an item to the
agenda. (Vote 3-0-0)
9. Consider awarding
the contract for the Circle Drive Water Rehabilitation to Douglas Electric
& Plumbing, Douglas, GA, in the amount of $169,119.50.
Mr. Jim Bruner, County Engineer,
presented this item and there was no discussion. The following motion
made by Commissioner Johnson and seconded by Commissioner Keller passed
unanimously.
Recommend awarding the contract for the Circle Drive Water
Rehabilitation to Douglas Electric & Plumbing, Douglas, GA,
in the amount of $169,119.50.
(Vote: 3-0-0)
10.
Request that
Chairman Clark identify the Finance Committee items which should be included as
consent items in the Commission’s Meeting Agenda.
Commissioner Clark identified all items as consent
agenda items.