Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, August 7, 2007

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   J. Clark, U. Keller

Other Commissioners: 

Staff:   P. Christian, W. Davis, J. Johnson, R. Marat, P. McNicoll, D. Newbern, Y. Phillips, B. Rowell, C. Stewart, W. Worley

Press:   M. Permar

Others:  Steve Mansfield

 

Commissioner Johnson was absent from the meeting.

 

1.      Consider approval of the consent agenda.

 

a)      Approval of the July 24, 2007 Finance Committee Minutes.

 

b)      Approve the Real Property corrections as recommended by the Board of Assessors and/or the Interim Chief Appraiser at their Wednesday, July 18, 2007 meeting. 

 

The following motion made by Commissioner Keller and seconded by Commissioner Clark passed unanimously. 

                                                         

Recommend approval of the consent agenda items.  (Vote:   2-0-0)

 

2.      Consider approving the proposed FY 2007-08 Georgia Department of Human Resources grant contract for Glynn/Camden County Drug Court funding in the amount of $310,138.00, subject to the County Attorney’s review. 

 

Mr. Dick Newbern, Grants Administrator, presented this item and stated that the grant had been reviewed by the Grants Rating Team.   He stated that the amount awarded is the exact amount as approved the prior year and that the Drug Court is dependent on this grant as it provides 48% of the program’s funding.  Mr. Will Worley, Assistant County Attorney, stated that he had reviewed the contract and the indemnification clause would be deleted before it would be signed by the County.  The following motion made by Commissioner Keller and seconded by Commissioner Clark passed unanimously. 

                                                         

Recommend approving the proposed FY 2007-08 Georgia Department of Human Resources grant contract for Glynn/Camden County Drug Court funding in the amount of $310,138.00, subject to the County Attorney’s review.  (Vote:   2-0-0)

 

3.      Consider approving the resolution authorizing the County Administrator to execute the “Metropolitan Transportation Planning Services Contract” for Fiscal Year 2008. 

 

Mr. York Phillips, Community Development, presented this item and stated that this was one of the two transportation planning contracts with DOT which supports the operations of the Metropolitan Planning Organization (MPO).  He stated that the federal and state grants cover 90% of the costs of the MPO.  This request will change the working in the contract to allow the County Administrator to sign the contract.  Commissioner Keller questioned what the County gets for the $129 thousand grant.  Mr. Phillips stated that the grant supports the staff that works in the MPO program and funds studies, the update of the Long Range Transportation Plan, GIS expense related to the MPO, among other things.  He stated that the County has not used all the money in the past.  The following motion made by Commissioner and seconded by Commissioner passed unanimously. 

                                                         

Recommend approving the resolution authorizing the County Administrator to execute the “Metropolitan Transportation Planning Services Contract” for Fiscal Year 2008.  (Vote:   2-0-0)

 

4.      Consider awarding a contract in the total amount of $157,770 to Court Surfaces, Inc. out of Jacksonville, FL to totally renovate tennis court surface and fencing for two (2) existing tennis courts located at Epworth Park and construct two (2) new tennis courts, including fencing at Epworth Park with funding by General Fund fund balance to be reimbursed by SPLOST V, with interest, when it becomes available.

 

Mr. Wesley Davis, Recreation Director, presented this item and requested that the Committee award a contract to totally renovate one set of tennis courts and build one new set at Epworth Park.  He stated that the County currently has fourteen tennis courts with four on St. Simons Island and ten on the mainland.  Court Surfaces, Inc. submitted the lowest responsive bid in the amount of $157,770.  Commissioner Clark questioned when the work would be done and Mr. Davis stated that they would start immediately after approval by the Board of Commissioners.  Commissioner Keller stated that the Tennis Association is anxious to get the two new courts.  They currently have 150 members.  The following motion made by Commissioner Keller and seconded by Commissioner Clark passed unanimously. 

                                                         

Recommend awarding a contract in the total amount of $157,770 to Court Surfaces, Inc. out of Jacksonville, FL to totally renovate tennis court surface and fencing for two (2) existing tennis courts located at Epworth Park and construct two (2) new tennis courts, including fencing at Epworth Park with funding by General Fund fund balance to be reimbursed by SPLOST V, with interest, when it becomes available.  (Vote:   2-0-0)

 

5.      Request that Chairman Clark identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda. 

 

Commissioner Clark identified all items as consent agenda items.