Finance Committee Meeting Minutes
Glynn County Board of Commissioners
4:00 P.M.,
Tuesday, April 24, 2007
Third Floor
Conference Room
W. Harold Pate
Courthouse Annex
Brunswick, Georgia
Present:
Committee
Members: J. Clark, C. Johnson, and
U. Keller
Other
Commissioners:
Staff: J. Bruner, J. Carter, J. Catron, P. Christian, D.
Chunn, W. Davis, D. Harrison, L. Little, P. McNicoll, B. Rowell, C. Stewart, A.
Thomas, S. Trautz, W. Worley
Press:
M. Permar, B. Thomas
Others: Mr. Green, Ms. Collins, Ms. Barbara Miller
1. Consider
approval of the consent agenda.
a) Approval
of the April 10, 2007 Finance Committee Minutes.
b) Declare
the unusable items listed on the attached 9 pages as surplus and approve the
disposal of these items in the best interest of the County.
c) Approve
the Personal Property corrections for tax year(s) 2003, 2004, 2005 and 2006 as
well as the Personal Property 2006 Motor Vehicle appeals as recommended by the
Board of Assessors and/or the Interim Chief Appraiser at their Wednesday, April
4, 2007 meeting.
d) Approve
the Resolution to amend the FY06/07 Budget.
e) Exercise
the 1st year extension option with Patrick’s Uniforms to
provide Fire Department uniforms as provided for in the attached with funding
to be provided by the Emergency Medical Services (EMS) and Fire Fund Budgets.
f)
Approve the Drug Court grant contract amendment
proposed by Georgia DHR which incorporates state law provisions into the grant
contract that prevents the County from hiring unlawful aliens for Drug Court
functions, and authorize the Chairman to sign the grant contract amendment and
related documents concerning the Georgia DHR funding contract for Drug Court.
The following motion made by Commissioner Keller and
seconded by Commissioner Johnson passed unanimously.
Recommend approval of the consent agenda.
(Vote: 3-0-0)
2. Discussion
on the status of the old Selden Park gymnasium and consider declaring.
Mr. Paul Christian, Assistant County Administrator,
presented this item and stated that the voters approved the replacement of the Selden Park gymnasium in 2001 when they voted on Splost 3. He informed the Committee that
the building was operational until after the new gym was constructed and that a
building assessment was done on the old gym which resulted in an estimated cost
of $1,169,364 to bring the building up to usable standards. The County then
applied for a $500,000 grant for the purpose of renovating the old gym but the
grant was not awarded to Glynn County. Mr. Charles Stewart, County Administrator, stated that the Ballard school building will be demolished soon and that
the contractor would also demolish the Selden gym at a reduced cost if able to do
that at the same time as the Ballard demolition. Commissioner Keller made a
motion to accept staff’s recommendation to demolish the building but then
withdrew his motion in order to hear from the public.
Commissioner Clark announced that a representative of the
group in favor and against the demolition would be allowed to speak to the
Committee.
Mr. Green, Chairman of the Selden Park Advisory Board,
stated that he would like for the entire Board of Commissioners to meet with
the Advisory Board to discuss the issue. He said that in past years, due to
the historical nature of the building, the Board of Commissioners voted
unanimously to not tear the building down. Commissioner Clark asked Mr. Green
if the Advisory Board would be in favor of demolishing the building if the
Board rebuilt with a Community Center. Mr. Green stated that he couldn’t speak
for the Advisory Board. The following motion made by Commissioner and seconded
by Commissioner passed unanimously.
Ms. Collins, representative of the Concerned Citizens for
African American Preservation, read a statement concerning African American
heritage and what the old gym means to the citizens who used it throughout the
years.
Mr. Stewart stated that he did not think the building
could be saved. He stated that an analysis of the building was done by Carter
Goble Lee and it would cost $1.5 million to renovate. The following motion
made by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend declaring the old Selden Park gymnasium surplus. (Vote: 3-0-0)
3. Consider
authorizing payment of the excess tax proceeds from the tax sale of
parcel no. 01-05160 in the amount of ninety-two thousand nine hundred seventy
dollars and eighty-six cents ($92,970.86) to attorney Alan Welch for
distribution per legal priorities pending receipt of the necessary signed documents.
Mr. Will Worley, Assistant County Attorney, explained the
tax sale process when there is an overage on the sale. The following motion
made by Commissioner Johnson and seconded by Commissioner Keller passed
unanimously.
Recommend authorizing payment of the excess tax
proceeds from the tax sale of parcel no. 01-05160 in the amount of ninety-two
thousand nine hundred seventy dollars and eighty-six cents ($92,970.86) to
attorney Alan Welch for distribution per legal priorities pending receipt of the
necessary signed documents. (Vote: 3-0-0)
4. Consider
authorizing staff to issue an Invitation for Bid (IFB) for the
replacement of a mini-pumper with funding to be provided by the Fire Fund fund
balance in an amount not to exceed $190,000.
Mr. Al Thomas, Fire Chief, presented this item and stated
that there was fund balance available for the purchase. The following motion
made by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend authorizing staff to issue an Invitation for
Bid (IFB) for the replacement of a mini-pumper with funding to be provided by
the Fire Fund fund balance in an amount not to exceed $190,000. (Vote: 3-0-0)
5. Consider
issuing a Purchase Order to KME Fire Apparatus as the sole source
provider for the repairs to Engine 6 in an amount not to exceed $95,000 with
funding to be provided by the Fire Fund fund balance.
Chief Al Thomas presented this item and stated that he
felt like it was more feasible to repair this vehicle rather than replacing
it. Chief Thomas stated that this engine would stay on line for two more years
and in reserve for 8 more years. He stated that the truck was in good shape
prior to the accident. After discussion the following motion made by
Commissioner Keller and seconded by Commissioner Johnson passed unanimously.
Recommend issuing a Purchase Order to KME Fire
Apparatus as the sole source provider for the repairs to Engine 6 in an amount
not to exceed $95,000 with funding to be provided by the Fire Fund fund balance.
(Vote: 3-0-0)
6. Consider
awarding the contract for the St. Simons Island Pier Fender System to Myrick
Marine Contracting Corporation in the amount of $68,444 with funding from Fund
100, Program.Object 1229.54375 and authorize the Chairman to sign the
contract.
Mr. Jim Bruner, County Engineer, informed the Committee
that the County had received six bids for the project ranging from $68,444 to
$195,500 with the lowest bid from Myrick Marine. The following motion made by
Commissioner and seconded by Commissioner passed unanimously.
Recommend awarding the contract for the St. Simons
Island Pier Fender System to Myrick Marine Contracting Corporation in the
amount of $68,444 with funding from Fund 100, Program.Object 1229.54375 and
authorize the Chairman to sign the contract. (Vote: 3-0-0)
7. Consider
authorizing an amount not to exceed $104,500 be budgeted for the design and
installation of sound and audio systems in the Casino Theater. I further move
that the funds be used for power system modifications as required and that
handicapped seating be provided from these funds.
Mr. John Catron, Information Technology Director,
presented this item and summarized the request from the Island Players.
Commissioner Keller introduced Ms. Barbara Miller, President of the Island
Players. Commissioner Clark stated that he favored addressing this request in
the budget process. Commissioner Johnson questioned what was needed for the
handicapped seating and Mr. Christian stated that they would need to remove eight
seats. Mr. Catron stated that the power system modifications and handicapped
seating would cost less than $10,000. The following motion made by
Commissioner Keller and seconded by Commissioner Johnson passed unanimously.
Motion to defer this item to the Finance Committee
Budget meeting on April 30, 2007 at 9:00. (Vote: 3-0-0)
8. Consider
authorizing the St. Simons and Mainland Skate Park Committees, along with Glynn
County, subject to the County Attorney’s review and approval, to solicit donations
as well as hold a variety of fundraisers for the purpose of each site’s Skate
Park under the following conditions:
a) All
funds generated would be deposited into a special account in the General Fund
for each respective Skate Park site. Once the needed funds become generated for
each respective site, the funds would be transferred into a General Fund
Capital Improvement account for use to assist in the cost for the respective
Skate Park.
b) Approve
sponsorship signage for display at each Skate Park site that conforms to the
rules and regulations of the county.
Mr. Wesley Davis, Recreation Director, informed the
Committee of the progress that had been made by the two Skate Park Committees.
Commissioner Clark questioned whether locations had been determined for the two
parks and Mr. Davis stated that the Mainland Park would probably be at the
North Glynn Recreation Park and the Island are had not been selected. He
stated that the Board of Commissioners will need to address the locations at a
later date. The following motion made by Commissioner and seconded by
Commissioner passed unanimously.
Recommend authorizing the St. Simons and Mainland
Skate Park Committees, along with Glynn County, subject to the County
Attorney’s review and approval, to solicit donations as well as hold a variety
of fundraisers for the purpose of each site’s Skate Park under the following
conditions:
a) All
funds generated would be deposited into a special account in the General Fund
for each respective Skate Park site. Once the needed funds become generated for
each respective site, the funds would be transferred into a General Fund
Capital Improvement account for use to assist in the cost for the respective
Skate Park.
b) Approve
sponsorship signage for display at each Skate Park site that conforms to the
rules and regulations of the county. (Vote: 3-0-0)
9. Request
that Chairman Clark identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Commissioner Clark identified items as consent agenda
items except item #2 which will be presented to the full Board of Commissioners
and item #7 which was deferred to the Finance Committee Budget meeting on April
30.