Finance Committee Meeting Minutes
Glynn County Board of Commissioners
4:00 P.M., Tuesday, April 10, 2007
Third Floor
Conference Room
W. Harold Pate
Courthouse Annex
Brunswick, Georgia
Present:
Committee
Members: J. Clark, C. Johnson, and
U. Keller
Other
Commissioners:
Staff: J. Bruner, J. Carter, P. McNicoll, B. Rowell, C.
Stewart, W. Worley
Press:
M. Permar
Others: J. Jones, F. McGinty
1. Consider
approval of the consent agenda.
a) Approval
of the March 27, 2007 Finance Committee Minutes.
b) Deny
a request from Mr. Jesse Hayes that $109.14 paid for Sanitation Services on his
2006 Property Tax bill be refunded.
c) Approval
of the Real Property corrections for tax year 2006 as recommended by the Board
of Assessors and/or the Chief Appraiser at their Wednesday, March 21, 2007
meeting.
The following motion made by Commissioner Johnson and
seconded by Commissioner Keller passed unanimously.
Recommend approval of the consent agenda.
(Vote: 3-0-0)
2. Consider
authorizing staff to proceed with providing site drawings and issue an
Invitation for Bid for Roadway Improvements at the intersections of Spur 25 at
Scranton Road and US Hwy 17 at 4th Street with funding for the
project to be provided by the General Fund fund balance which will be
reimbursed, with interest, from SPLOST #5 when funds become available.
Mr. John Carter, Public Works Director, presented this
item and stated that he had been in contact with the DOT regarding the
improvement of intersections at Spur 25 at Scranton Road and US17 at Fourth Street. He stated that DOT had offered to participate in improvements for the right
turn lanes for both of the approaches to the intersections at 60% of required
funds. They requested that the County provide the drawings with necessary
specifications and then bid the projects out. It was estimated that County
funding requirements would amount to approximately $28,000. Commissioner
Keller stated that the City had a role to play in the 4th Street
project and Mr. Bruner stated that he thought the 4th Street
intersection was in the County. The following motion made by Commissioner Keller
and seconded by Commissioner Johnson passed unanimously.
Recommend authorizing staff to proceed with providing
site drawings, send a letter to DOT regarding the southbound lane on Highway 17
and issue an Invitation for Bid for Roadway Improvements at the intersections
of Spur 25 at Scranton Road and US Hwy 17 at 4th Street with funding for the
project to be provided by the General Fund fund balance which will be
reimbursed, with interest, from SPLOST #5 when funds become available.
(Vote: 3-0-0)
3. Consider
authorizing County Staff to request an additional 5% of the original GEFA Loan
amount for the Hwy 341 Water & Sewer Project. This will add approximately
$272,116.75 to the original GEFA Budget amount of $5,442,335.00.
Mr. Jerry Jones, Carter Goble Lee, discussed the items on
the project list that was in the packet. He stated that the actual amount
needed was approximately $123 thousand at this time. The GEFA engineer is
allowed to approve changes up to 5% of the original GEFA loan amount and Mr.
Jones requested that the Board approved borrowing the 5% which would allow for
any changes needed in the future without going back to GEFA with another change
order. He stated that the project should be completed in July. Mr. Charles
Stewart, County Administrator, stated that permits amounted to approximately
$50 thousand and that they were all authorized previously by the Board of
Commissioners. Commissioner Johnson questioned whether the River Ridge lift
station would be landscaped and Mr. Jones stated that it was not in the plan.
Commissioner Keller stated that it was a Board policy to landscape all new lift
stations and asked how much it would cost. Mr. Jones stated that it would cost
$6 thousand each for River Ridge, McKenzie, and Hermitage Is. The following
motion made by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend authorizing County Staff to request an
additional 5% of the original GEFA Loan amount for the Hwy 341 Water &
Sewer Project. This will add approximately $272,116.75 to the original GEFA
Budget amount of $5,442,335.00. (Vote: 3-0-0)
4. Consider
awarding a contract in the amount of $83,719 to Dublin Glass Co., Inc. to
perform all work associated with replacing windows at the Office Park Building
with funding to be provided by SPLOST #4.
Mr. Jerry Jones presented this item and said that the
windows recommended would withstand 130 mph winds and would have alarm systems
attached. He stated that the windows would have a five year warranty.
Commissioner Clark questioned how long it would take for them to be completely
installed and Mr. Jones responded that it would take 72 days from award date. The
following motion made by Commissioner Keller and seconded by Commissioner Johnson
passed unanimously.
Recommend awarding a contract in the amount of $83,719
to Dublin Glass Co., Inc. to perform all work associated with replacing windows
at the Office Park Building with funding to be provided by SPLOST #4.
(Vote: 3-0-0)
5. Receive
information on the Airport Road Project.
Mr. Jim Bruner, County Engineer, presented this item and
stated that three contractors had picked up plans for this project but only one
bid was received. Mr. Stewart discussed funding and requested that Splost 4
Tier 2 funds for Miscellaneous Road Improvements which Mr. Bruner had planned
to use for the St. Simons Gateway project, be used to fund a portion of the Airport Road project. He requested that the Board consider budgeting the Gateway project in
the FY08 capital budget. The following motion made by Commissioner Keller and
seconded by Commissioner Johnson passed unanimously.
Recommend awarding the Airport Road Realignment project
to Seaboard Construction Company in the amount of $3,012,365 which is the bid
amount less $216,099 for traffic signals with funding provided as follows:
Splost 4, Tier 2, Misc. Road Improvements (formerly
Gateway) $2,253,416
Remaining budget from Splost 4, Tier 1
Road Improvements 360,000
Relocation of Rich Sea Pak parking lot
funded by Airport Commission 95,098
Drainage funded by Splost 5, Drainage
Rehabilitation & Improvements 279,213
Reconstruct sanitary manhole funded by SSI
Water & Sewer fund 24,638
Award Total $3,012,365
(Vote:
3-0-0)
Commissioner Keller made a motion which was seconded by
Commissioner Johnson to add an item to the agenda. The motion passed
unanimously.
6. Consider
awarding the project to install turn lanes at Hamilton Landing and St. Clair
and parking at Postell Street to B&B Builders of Baxley, Georgia in the
amount of $336,425.23 with funding provided from the General Fund budget in the
amount of $90,000 and the General Fund fund balance in the amount of
$246,425.23.
Mr. Bruner presented this item and stated that the County
had received only one bid for the project. He informed the Committee that
B&B has worked on other County projects and he was very pleased with the
quality of their work. The following motion made by Commissioner Johnson and
seconded by Commissioner Keller passed unanimously.
Recommend awarding the project to install turn lanes
at Hamilton Landing and St. Clair and parking at Postell Street to B&B
Builders of Baxley, Georgia in the amount of $336,425.23 with funding to be
provided as follows:
General Fund Public Works Budget $
90,000.00
General Fund fund balance
246,425.23
(Vote: 3-0-0)
Commissioner Johnson made a motion which was seconded by
Commissioner Keller to add an item to the agenda. The motion passed
unanimously.
7. Receive
information on the County’s Property Insurance from Mr. Fred McGinty.
Mr. Fred McGinty presented the quotes he had received for
the County’s property insurance. The lowest quote for the 1st layer
of property insurance was submitted by Lexington. He requested additional time
before a decision is made so that he could try to get better prices for that
layer. He stated that CNA was providing that insurance to the County currently
and he thought they might give a better quote than Lexington. The following
motion made by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend approval of the 2007-2008 Property and Flood
& Earthquake Insurance as follows:
Insurance Company Limits Premium
Property:
1st
Layer Lexington or CNA $10,000,000 $
338,000
2nd
Layer Axis Specialty Ins. Co. $25 mil x $10 mil 119,600
3rd
Layer Landmark American Ins. Co. $15 mil x $35 mil 44,376
Flood &
Earthquake
1st
Layer Lexington or CNA $10,000,000 included
Total
Premium $
501,976
(Vote: 3-0-0)
8. Request
that Chairman Clark identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Commissioner Clark identified all items as consent
agenda items except item #5 which will be forwarded to the full board.