Finance Committee Meeting Minutes
Glynn County Board of Commissioners
4:00 P.M.,
Tuesday, February 6, 2007
Third Floor
Conference Room
W. Harold Pate
Courthouse Annex
Brunswick, Georgia
Present:
Committee
Members: J. Clark, C. Johnson, and
U. Keller
Other
Commissioners:
Staff: J. Bruner, P. Christian, F. Dees, D. Hainley, P.
McNicoll, B. Rowell, A. Thomas, W. Worley
Press:
M. Permar
Others: J. Davis, N. Jump, C. Murphey
1. Consider
approval of the consent agenda.
a) Approval
of the January 23, 2007 Finance Committee Minutes. (P. McNicoll) pages 3-5
b) Approve
a request from Mr. Roger Cobb Jr. that $2,970.56 paid in taxes on parcel
#02-00062 be refunded. (F. Dees) pages 6-28
c) Deny
a request from Ms. Margaret Hardy that $61.14 paid in penalties and interest on
parcel #04-08919 for 2006 property taxes be refunded. (F. Dees) pages 29-36
d) Deny
a request from Mr. Frank Harris that $16.58 paid in penalties and interest on
parcel #01-00620 for 2006 property taxes be refunded. (F. Dees) pages 37-40
e) Deny
a request from Mrs. John Carr that $36.92 paid in penalties and interest on
parcel #03-15840 for 2006 property taxes be refunded. (F. Dees) pages 41-44
f)
Deny a request from Mr. John R. Holder that $7,558.58 paid in
penalties and interest on parcel #05-00775 for 2005 property taxes be
refunded. (F. Dees) pages 45-51
g) Deny
a request from Mr. Clay Murphey, representing Satilla Investments II, LLC, that
$8,092.65 paid in penalties and interest on parcels #01-06563 & #02-00900
for 2004 & 2005 property taxes be refunded. (F. Dees) pages 52-58
h) Deny
a request from Mr. Timothy McBride, representing Rivermarsh Associates, LLC,
that $413.91 paid in penalties and interest on parcel #05-00171 for 2006
property taxes be refunded. (F. Dees) pages 59-92
i)
Deny a request from Mr. Terry Davis that $166.11 paid in
penalties and interest on parcels #03-17627 for 2004 & 2005 property taxes
be refunded. (F. Dees) pages 93-108
j)
Approve the Real Property corrections for the tax year 2006 as
recommended by the Board of Assessors and/or the Chief Appraiser at their
Wednesday, January 17, 2007 meeting. (S. Schaeffner) pages 109-112
k) Authorize
the County Administrator to approve the filing of grant applications for County
projects during Calendar Year 2007, pursuant to Section II.B of the County Grants Policy. It is understood that if a grant application is funded, then
acceptance of the grant contract would have to be submitted to the County Finance Committee for their recommendation and the County Commission for their acceptance.
(D. Newbern) pages 113-114
The following motion made by Commissioner Johnson and
seconded by Commissioner Keller passed unanimously.
Recommend approval of the consent agenda with the
exception of e, f, g, h, and i. (Vote: 3-0-0)
1(e) Ms. Florence Dees, Tax Commissioner, stated that
the tax bill was sent to the previous owner and that the current owner was
notified when the delinquent notices were issued. Commissioner Keller
commented that the closing attorney has some responsibility to make sure the
clients are aware of the tax bill process. Ms. Dees stated that most attorneys
tell them that they will have a tax bill coming and that they will need to
contact the Tax Commissioners Office. The following motion made by
Commissioner Johnson and seconded by Commissioner Keller passed unanimously.
1e) Recommend denial of a request from Mrs. John Carr
that $36.92 paid in penalties and interest on parcel #03-15840 for 2006
property taxes be refunded. (Vote: 3-0-0)
1(f) Ms. Dees stated that the Sea Island Company
received a bill in 2004 for the land lone. The 2005 bill was billed to Mr.
Holder but Mr. Holder thought that Sea Island was to pay his taxes. The 2006
taxes were billed in Mr. Holder’s name also to 903 Ocean Road. This is the address
on record with the GIS Division. The taxpayer stated that Sea Island gave them the address of 1001 Ocean Road. After discussion the following motion
made by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
1f) Recommend deferring a request from Mr. John
R. Holder that $7,558.58 paid in penalties and interest on parcel #05-00775 for
2005 property taxes be refunded. (Vote: 3-0-0)
1(g) Mr. Clay Murphey stated that his company purchased
a convenience store from Triton Marketing in 2004. They did not receive a tax
bill until the 2006 bills were issued. In November 2006, they received a fifa
for the 2004 and 2005 taxes. Triton received the 2004 and 2005 tax bills and
told them that they had forwarded the bills to Satilla Investments but they
were never received. Commissioners Johnson and Keller both stated that they
would like to help them out but were unable to. The following motion made by
Commissioner Keller and seconded by Commissioner Johnson passed unanimously.
1g) Recommend denial of a request from Mr. Clay
Murphey, representing Satilla Investments II, LLC, that $8,092.65 paid in
penalties and interest on parcels #01-06563 & #02-00900 for 2004 & 2005
property taxes be refunded. (Vote: 3-0-0)
1(h) Ms. Dees stated that the 2006 tax bill was mailed
to the previous owner and Mr. McBride did not get the bill. Ms. Dees agreed
that the suite number was incorrect on the billing address and recommended
approval of the refund. The following motion made by Commissioner Keller and
seconded by Commissioner Johnson passed unanimously.
1h) Recommend approval of a request from Mr. Timothy
McBride, representing Rivermarsh Associates, LLC, that $413.91 paid in
penalties and interest on parcel #05-00171 for 2006 property taxes be
refunded. (Vote: 3-0-0)
1(i) Ms. Jean Davis, the mother of taxpayer Terry Davis,
was present and stated that there was confusion concerning where the tax bill
was and should have been mailed to. After discussion between Ms. Davis and Ms.
Dees, Commissioner Keller made a motion to deny the request. The motion failed
for lack of a second. Ms. Dees then requested that the Committee defer this
item until the next Finance Committee meeting. The following motion made by
Commissioner Keller and seconded by Commissioner Johnson passed unanimously.
1i) Recommend deferring a request from Mr. Terry Davis
that $166.11 paid in penalties and interest on parcels #03-17627 for 2004 &
2005 property taxes be refunded. (Vote: 3-0-0)
2. Consider
adopting a Resolution supporting the federal Coastal Incentive Grant
application for 2007 for up to $50,000 and committing a match of up to $50,000
to meet the grant requirements. (D. Newbern) pages 115-117
Mr. Dick Newbern, Grants Administrator, presented this
item and stated that the grant application must still be recommended by the
Grants Policy Committee and approved by Mr. Charles Stewart. If the decision
is made to not file the grant application, the resolution will be null and
void. The following motion made by Commissioner Keller and seconded by
Commissioner Johnson passed unanimously.
Recommend adopting a Resolution supporting the federal
Coastal Incentive Grant application for 2007 for up to $50,000 and committing a
match of up to $50,000 to meet the grant requirements. (Vote: 3-0-0)
3. Consider
declaring the Frederica Road water tank as surplus property and
authorize demolition and removal. (B. Rowell) pages 118-119
Ms. Becky Rowell, Assistant County Administrator, stated
that the Frederica water tank has been empty and out of service for over one
year. United Water conducted a study at the request of Glynn County to determine the condition of the tank and it was recommended that the tank be removed.
Ms. Rowell stated that the JPSCD will pay for the cost of the demolition as
they will replace the tank with a radio antenna. The following motion made by
Commissioner Johnson and seconded by Commissioner Keller passed unanimously.
Recommend declaring the Frederica Road water tank as
surplus property and authorize demolition and removal. (Vote: 3-0-0)
4. Consider
authorizing funding for the Ballard School abatement and demolition of building
A, C, D, and F in the amount of $155,000 to be provided by the General Fund
fund balance with reimbursement from SPLOST #5 Ballard School Renovation when
funds become available. (P. Christian) pages 120-121
Mr. Paul Christian, Assistant County Administrator,
requested funding so that they can start the abatement and demolition of the
buildings at the old Ballard School. Commissioner Clark questioned how long it
will take to start the project and Mr. Christian said that abatement should be
completed in 120 days and that it would take two more months before demolition
would begin. Commissioner Keller asked what buildings B and E would be used
for and Mr. Christian responded that building E will be used for the Recreation
Department’s office space and building B could be used for Recreation
Department storage or possible a community center. The following motion made
by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend authorizing funding for the Ballard School abatement and demolition of building A, C, D, and F in the amount of $155,000 to
be provided by the General Fund fund balance with reimbursement from SPLOST #5 Ballard School Renovation when funds become available. (Vote: 3-0-0)
5. Consider
awarding award the bids to the lowest responsive bidders, for various Fire
Department vehicles as follows:
Number Vehicle Type Vendor
Total Cost
(1) F-250 Pick-up
W/ Service Body Lilliston Ford $21,886.04
(1) F-250 Pick-up Lilliston
Ford $17,176.57
(4) F-150 4X4
Pick-up Kings Colonial Ford $77,023.80
(1) Explorer 4x4
XLT Kings Colonial Ford $20,911.45
with funding to be provided
by the Fire Fund Capital Budget. (A. Thomas) pages 122-123
There was no discussion on the item and the following
motion made by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend awarding the bids to the lowest
responsive bidders, for various Fire Department vehicles as follows:
Number Vehicle Type Vendor
Total Cost
(1) F-250 Pick-up
W/ Service Body Lilliston Ford $21,886.04
(1) F-250 Pick-up Lilliston
Ford $17,176.57
(4) F-150 4X4
Pick-up Kings Colonial Ford $77,023.80
(1) Explorer 4x4
XLT Kings Colonial Ford $20,911.45
with funding to be provided by the Fire Fund Capital
Budget. (Vote: 3-0-0)
6. Review
the proposed SPLOST #5 Priority List. (C. Stewart) pages 124-125
Ms. Becky Rowell presented staff’s proposed Splost 5
Priority List. Commissioner Keller requested that the Village Master Plan
first year be changed from $750 thousand to $250 thousand and that the Beach
Access Improvement be changed from $42 thousand in the first year to $50
thousand. He suggested that the $500 thousand removed from the Village Master
Plan be added to the GSP Headquarters Building project but Commissioner Clark
requested that the GSP project remain at $500 thousand for the first year. The
following motion made by Commissioner Keller and seconded by Commissioner Johnson
passed unanimously.
Recommend approving the SPLOST #5 Priority List which
includes changes made by the Finance Committee. (Vote: 3-0-0)
7. Consider
various options for moving forward with the design and construction of the
SPLOST #5 Georgia State Patrol Project. (C. Stewart)
SFC Neal Jump, Georgia State Patrol, showed the Committee
plans for several GSP buildings that had been recently built. He stated that
the Dublin facility was the preferred size based on an expectation of growth in
the local department. Commissioner Johnson question the cost to build the Dublin type facility and SFC Jump responded that he did not know. SFC Jump offered to sponsor
site visits to several facilities if the Committee would like to see the
buildings. The following motion made by Commissioner Keller and seconded by
Commissioner Johnson passed unanimously.
Recommend authorizing staff to issue a Request for
Proposal (RFP) for the architectural services for the Georgia State Patrol
Project with funding to be provided by the General Fund fund balance with
reimbursement from SPLOST #5 Georgia State Patrol Project when funds become
available. (Vote: 3-0-0)
8. Request
that Chairman Clark identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Commissioner
Clark identified all items as consent except for the deferred items.