Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, January 17, 2006

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   C. Johnson, U. Keller, & T. Thaw

Other Commissioners: 

Staff:  W. Davis, M. Doering, J. Horton, P. McNicoll,  Y. Phillips, B. Rowell, A. Sapp, S. Schaeffner, C. Stewart, R. Strickland, A. Thomas, S. Trautz, W. Worley

Press:   M. Permar

Others:  M. Davis, J. Jones, Marie, R. Mauldin, J. Shennick

 

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the December 8, 2005 Finance Committee Minutes.   

 

b)      Deny a request by Mr. Greg Dystra that $683.09 paid in penalties and interest on his 2002 property taxes be refunded. 

 

c)      Deny a request by Ms. Diana L. Sanders that $338.45 paid in penalties and interest on her 2004 property taxes be refunded. 

 

d)      Deny a request by Mr. Earl W. Metcalf that $18.57 paid in penalties and interest on his 2005 property taxes be refunded. 

 

e)      Approve the real property corrections to the 2004 and 2005 Digests, as recommended by the Board of Assessors and/or the Chief Appraiser at their December 7, 2005 meeting. 

 

f)        Approve the real property corrections to the 2002, 2003, 2004 and 2005 Digests, as recommended by the Board of Assessors and/or the Chief Appraiser at their December 21, 2005 meeting.

 

g)      Declare the unusable item(s) listed on the attached page(s) as surplus and approve the sale of these item(s) in the best interest of the County. 

 

h)      Award the bid for the rubber tire back hoe to the lowest responsive bidder, Industrial Tractor Company in the amount of $ 72,595.00, with funding to come from the Water & Sewer Capital Budget. 

 

Commissioner Johnson removed item 1(a) and Commissioner Keller requested that Item 1(f) be removed from the consent agenda.  The following motion made by Commissioner Thaw and seconded by Commissioner  Keller passed unanimously. 

 

Recommend approval of the Consent Agenda with the exception of items 1(a) and (f).  (Vote:  3-0-0)

 

1(a)  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed with Commissioner Johnson abstaining because he was not on the Committee at the date of the meeting.

 

Approve the December 8, 2005 Finance Committee minutes.  (Vote:  2-0-1)

 

1(f)  Commissioner Keller had concerns that  Board of Assessors member Ralph Powers was attended the meeting in question via telephone and made motions and voted by telephone.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Motion to return this item to the Board of Assessors. (Vote 3-0-0)

 

2.      Consider approving the 2006 Performance Partnership Agreement with the Office of Homeland Security/Georgia Emergency Management Agency, and authorize the Glynn County EMA Director and the Glynn County Board of Commissioner’s Chairman to execute the applicable Performance Partnership Agreement subject to the county attorney’s approval.  

 

The following motion made by Commissioner Thaw and seconded by Commissioner  Keller passed unanimously. 

 

Recommend approving the 2006 Performance Partnership Agreement with the Office of Homeland Security/Georgia Emergency Management Agency, and authorize the Glynn County EMA Director and the Glynn County Board of Commissioner’s Chairman to execute the applicable Performance Partnership Agreement subject to the county attorney’s approval.  (Vote:  3-0-0)

 

 

3.      Consider awarding the bid for Fire Department uniform requirements to Patrick’s Uniforms in an amount not to exceed $51,918.14 with funding to be provided by operating budget.   

 

Chief Al Thomas, Fire Chief, presented this item and the following motion made by Commissioner Thaw and seconded by Commissioner  Keller passed unanimously. 

 

Recommend awarding the bid for Fire Department uniform requirements to Patrick’s Uniforms in an amount not to exceed $51,918.14 with funding to be provided by operating budget.  (Vote:  3-0-0)

 

4.      Consider rejecting all bids for the Neptune Park Playground project and approve the carryforward of the budgeted $75,000 in Accommodation Excise Tax Funds for future use of the playground project once the accepted location for the playground is finalized. 

 

Mr. Wesley Davis, Recreation Director, stated that the playground at Neptune Park is in need of replacement but recommended that it be postponed until the Neptune Park Master Plan is approved by the Board of Commissioners and the permanent location of the playground is decided.  Commissioner Thaw requested that Mr. Davis make sure that the budget is carried forward into the next fiscal year.  The following motion made by Commissioner Keller and seconded by Commissioner  Thaw passed unanimously. 

 

Recommend rejecting all bids for the Neptune Park Playground project and approve the carryforward of the budgeted $75,000 in Accommodation Excise Tax Funds for future use of the playground project once the accepted location for the playground is finalized.  (Vote:  3-0-0)

 

5.      Consider awarding a contract for Consultant Services-Update of Comprehensive Plan, Tasks 1, 2, 3, and 6 to EDAW in an amount not to exceed $228,000 with funding to be provided by Planning & Zoning: Professional Services ($200,000) and Transportation Planning: Contract Consulting Services ($28,000). 

 

Mr. York Phillips, Planning and Zoning Division Manager, outlined the process that was used to select the vendor that was recommended.  He stated that EDAW’s original bid was $359,000 and that since they received the highest number of points from the evaluation team, the team negotiated the price with them and it was reduced to $263,000.  In order to reduce the price even further, several tasks were modified and the final cost of the contract was $228,000.  The following motion made by Commissioner Thaw and seconded by Commissioner  Keller passed unanimously. 

 

Recommend awarding a contract for Consultant Services-Update of Comprehensive Plan, Tasks 1, 2, 3, and 6 to EDAW in an amount not to exceed $228,000 with funding to be provided by Planning & Zoning: Professional Services ($200,000) and Transportation Planning: Contract Consulting Services ($28,000).  (Vote:  3-0-0)

 

6.      Consider approving change order #1 for the Golden Isles Parkway Sewer Project Contract with RJ’s Underground Utilities, Inc. in the amount of $31,030.00. 

 

Mr. Marshall Davis, Carter Goble Lee, informed the Committee that he wasn’t sure that the County should approve the change order.  The following motion made by Commissioner Thaw and seconded by Commissioner  Keller passed unanimously. 

 

Recommend pulling from the agenda the request to approve change order #1 for the Golden Isles Parkway Sewer Project Contract with RJ’s Underground Utilities, Inc. in the amount of $31,030.00.  (Vote:  3-0-0)

 

7.      Consider approving the Gascoigne Pier Project funding to be provided by $100,000 previously budgeted for Sea Island Drainage Project and authorizing staff to proceed with collection of contributions from outside agencies. 

 

Mr. Charles Stewart, County Administrator, presented this item and stated that Sea Island had a contract for the construction of the Gascoigne Pier which should be finished by mid April.  He stated that the County had requested that a roof and flotation devices be added to the pier and Sea Island had asked that the County provide funding for the additions.  Commissioner Thaw questioned whether Frederica Academy was donating funds to the project and Mr. Stewart stated that he was not sure at this time.  The following motion made by Commissioner Keller and seconded by Commissioner  Thaw passed unanimously. 

 

Recommend approving the Gascoigne Pier Project funding, to be provided by $100,000 previously budgeted for a Sea Island Drainage Project and authorizing staff to proceed with collection of contributions from outside agencies.  (Vote:  3-0-0)

 

8.      Consider continuing Mosquito Control Consultant contract with Register/Nelson Environmental Consultants in the amount of $19,000 with funding to be provided by the General Fund fund balance. 

 

Mr. Charles Stewart gave background information on the consulting project and stated that the County needs to develop a pilot project study and addition work will have to be done by the consultant.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

 

Recommend continuing Mosquito Control Consultant contract with Register/Nelson Environmental Consultants in the amount of $19,000 with funding to be provided by the General Fund fund balance.  (Vote:  3-0-0)

 

9.      Consider

a)      receiving a recommendation from the County Attorney concerning the payment of $104,856 from SPLOST #4 funds to Zurich International Bonding Company for the Brunswick-Glynn  County Library construction.

b)      authorizing payment for Brunswick-Glynn County Library furniture and fixtures from the remaining SPLOST #4 Library construction funds. 

 

Mr. Will Worley, Asssistant County Attorney, stated that Gary Moore had reviewed the request and he recommended paying $104,856 to Zurich International Bonding Company as the final payment for the Library Construction project.  Mr. Charles Stewart addressed the request to pay for furniture and fixtures from the remaining Splost #4 Library funds.  Mr. Joe Shinnick stated that the list of items requested amounts to $218,719.  The following motions made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

 

Recommend

a)      receiving a recommendation from the County Attorney concerning the payment of $104,856 from SPLOST #4 funds to Zurich International Bonding Company for the Brunswick-Glynn  County Library construction.

b)     authorizing payment for Brunswick-Glynn County Library furniture and fixtures in an amount not to exceed $218,719 from the remaining SPLOST #4 Library construction funds subject o approval by the County Attorney.   (Vote:  3-0-0)

 

10.  Receive Finance Committee Meeting Schedule for 2006. 

 

11.  Request that Chairman Johnson identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Johnson identified all items as Consent Agenda Items.  Item # 1(f) and # 6 were pulled from the agenda.