Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, January 31, 2006

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   C. Johnson, U. Keller, & T. Thaw

Other Commissioners: 

Staff:  J. Bruner, D. Chunn, W. Davis, G. Grovner, P. McNicoll, A. Sapp, C. Stewart,  W. Worley

Press:   M. Permar

Others:  Mr. Pope

 

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the January 17, 2006 Finance Committee Minutes.

 

b)      Deny a request from Ms. Betty Nash Pope that $952.85 paid in penalties and interest on her 2005 property taxes be refunded. 

 

c)      Deny a request from Mr. Joesph E. Karkafi that $18.66 paid in penalties and interest on his 2005 property taxes be refunded.   

 

d)      Approve the real property corrections to the 2004 and 2005 Digests, as recommended by the Board of Assessors and/or the Chief Appraiser at their January 4, 2006 meeting.

 

e)      Approve the real property corrections to the 2005 Digest, as recommended by the Board of Assessors and/or the Chief Appraiser at their January 18, 2006 meeting.

 

f)        Approve the Resolution to amend the FY 05/06 Budget. 

 

Commissioner Johnson informed the Committee that the recommendation for item 1(c) had been changed by Ms. Florence Dees, Tax Commissioner, to recommend the request from Mr. Karkafi.  He pulled item 1(b) from consent because Mr. Pope was present to speak on behalf of his mother and Commissioner Thaw requested that item 1(f) be pulled for discussion.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

 

Recommend approval of the Consent Agenda with item 1(c) being changed to approve the

request, and with the exception of items 1(b) and 1(f).  (Vote: 3-0-0)

 

1(b)  Mr. Pope was present to speak on behalf of his mother.  He sated that his mother never got the tax bill until she called and then it was sent to her.  He confirmed that the address was correct in the Tax Commissioner’s records.  Ms. Arlene Sapp, Tax Commissioner’s Office, stated that bill was not returned to the office by the Post Office.  Commissioner Thaw told Mr. Pope that by law, they could now do anything about the penalties and interest.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend denial of a request from Ms. Betty Nash Pope that $952.85 paid in penalties and interest on her 2005 property taxes be refunded.  (Vote 3-0-0)

 

1(f)  Mr. Thaw requested an explanation of the budget resolution and Ms. Phyllis McNicoll, Finance Director, stated that the expenditure budget in the General Fund had increased from $46 million to $53 million which resulted from $6.1 million in budget carryforward from FY05 for projects not begun or in progress at year-end and purchase orders or contracts in progress at year-end.  The balance of the increase included $551 thousand current year use of fund balance which had previously been approved by the Board of Commissioners.  Other expenditure increases had equal amounts of revenue budget increases to offset the expenditure budgets.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend approval of the Resolution to amend the FY 05/06 Budget.  (Vote 3-0-0)

 

2.      Consider  

a.      authorizing the Recreation Director to accept sealed bids for the purpose of renting two beach concession sites at the Coast Guard Station and two sites at Massengale Park from Memorial Day through Labor Day, 2006;

b.      setting the minimum bid amount for each beach concession site at $1,000; and

c.      authorizing the Chairman to sign the rental agreements with the four highest bidders, subject to the County Attorney’s review and approval.  

 

Mr. Wesley Davis, Recreation Director, explained the process for awarding beach concession sites and requested approval to accept sealed bids for the sites.  The following motion made by Commissioner Keller nd seconded by Commissioner Thaw passed unanimously. 

 

Recommend

a)      authorizing the Recreation Director to accept sealed bids for the purpose of renting two beach concession sites at the Coast Guard Station and two sites at Massengale Park from Memorial Day through Labor Day, 2006;

b)     setting the minimum bid amount for each beach concession site at $1,000; and

c)      authorizing the Chairman to sign the rental agreements with the four highest bidders, subject to the County Attorney’s review and approval.  (Vote: 3-0-0)

 

3)  Consider rejecting all bids for the replacement of two manholes on St. Simons Island. 

 

Mr. Jim Bruner, County Engineer, informed the Committee that staff had gone out for bids for the replacement of two sanitary manholes but it had been determined subsequently by Jordan Jones and Goulding and United Water that the manholes could be rehabilitated rather than replaced.  This change requires the rejection of all bids by the Board of Commissioners.  The following motion made by Commissioner Keller and seconded by Commissioner  Thaw passed unanimously. 

 

Recommend rejecting all bids for the replacement of two manholes on St. Simons Island.  (Vote: 3-0-0)

 

4)      Request that Chairman Johnson identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Johnson identified all items as Consent Agenda Items.