Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, February 14, 2006

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   C. Johnson, U. Keller, & T. Thaw

Other Commissioners: 

Staff:  J. Bruner, C. Carter, F. Dees, M. Doering, P. McNicoll, B. Rowell, A. Sapp, S. Schaeffner, C. Stewart, W. Worley

Press:  

Others:  M. Baisden, J. Dow, J. Jones

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the January 31, 2006 Finance Committee Minutes. 

 

b)      Deny a request from Mr. William Livingston that $641.77 paid in penalties and interest on his 2004 property taxes be refunded. 

 

c)      Deny a request from Mr. John A. Dow, Jr. that $482.72 paid in penalties and interest on his 2004 property taxes be refunded. 

 

d)      Deny a request from Mr. M. S. Tolleson, Jr. that $2,821.17 paid in penalties and interest on their 2004 property taxes be refunded.

 

e)      Approve the real property corrections to the 2002, 2003, 2004 and 2005 Digests, as recommended by the Board of Assessors and/or the Chief Appraiser at their December 21, 2005 meeting.  

 

Chairman Johnson pulled Item 1(c) for discussion and 1(e) for a correction. The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

 

Recommend approval of the Consent Agenda items a, b, and d.  (Vote: 3-0-0)

 

1(c).  Mr. Dow stated that the co-owner of the property in question had declared bankruptcy and that he (Mr. Dow) had not received the 2004 tax bill.  He requested that the penalties and interest be refunded since he had paid the taxes, penalties and interest on all other property.  Ms. Florence Dees, Tax Commissioner, stated that Mr. Dow had been very cooperative and paid the bills as soon as it came to his attention that they had not been paid.  Commissioner Keller informed Mr. Dow that the Board is limited in what they can do when taxes are not paid on time.  The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed with Commissioner Thaw abstaining  due to a conflict of interest.

 

Recommend denial of a request from Mr. John A. Dow, Jr. that $482.72 paid in penalties and interest on his 2004 property taxes be refunded.  (Vote:  2-0-1)

 

1(e).  Chairman Johnson corrected the motion to state that the corrections were approved at the January 18, 2006 meeting of the Board of Assessors.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend approval of the real property corrections to the 2002, 2003, 2004 and 2005 Digests, as recommended by the Board of Assessors and/or the chief Appraiser at their January 18, 2006 meeting.  (Vote 3-0-0)

 

2.      Consider accepting the Canine, (BAILEY) from Mr. Robert Putnam, and approve the police department to reactivate an additional Canine Handlers to bring its operational staff to five.   

 

Chief Matt Doering, Police Chief, requested that the Board accept a gift of a trained drug dog from County police officer, Robert Putman.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

 

Recommend accepting the Canine, (BAILEY) from Mr. Robert Putnam, and approve the police department to reactivate an additional Canine Handlers to bring its operational staff to five.  (Vote: 3-0-0)

 

3.      Consider approving a change order in the amount of $2,500 be approved for R J’s Underground on Purchase Order P006363 for additional work on Military Road with funding to be provided by Fund 580, Water and Sewer St. Simons Island Capital, and the Chairman be authorized to sign the Change Order. 

 

Mr. Jim Bruner, County Engineer, explained that a change order for R J’s Underground had not been approved in a timely manner and requested that it now be approved.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

 

Recommend approving a change order in the amount of $2,500 be approved for R J’s Underground on Purchase Order P006363 for additional work on Military Road with funding to be provided by Fund 580, Water and Sewer St. Simons Island Capital, and the Chairman be authorized to sign the Change Order.  (Vote: 3-0-0)

 

4.      Consider awarding the rehabilitation of Lawrence Road to Plant Improvement Co., Inc., doing business as Seaboard Construction Company for the Base Bid in the amount of $884,216 with $500,000 provided from Fund 315, the Building, Road, and Equipment Fund and additional funding to be provided by the General Fund, Fund Balance.

 

Mr. Jim Bruner, County Engineer, stated that two bids had been received for the Lawrence Road project and recommended that the award be made to Seaboard Construction in the amount of $884,216.  He recommended that funding be provided from the Building, Roads, and Equipment Fund in the budgeted amount of $500 thousand and the remaining funds from either combined overages in interest income and LOST fund or the General Fund fund balance.  Commissioner Thaw suggested that the County fund the total project from the General Fund fund balance and replenish those funds when Splost 5 funds become available.  The following motion made by Commissioner Keller  and seconded by Commissioner Thaw passed unanimously. 

 

Recommend awarding the rehabilitation of Lawrence Road to Plant Improvement Co., Inc., doing business as Seaboard Construction Company for the Base Bid in the amount of $884,216 with funding to be provided by the General Fund fund balance which will be replenished by Splost 5 when funds become available and send this item to the next Board of Commissioners meeting on February 16, 2006.  (Vote: 3-0-0)

 

5.      Consider accepting the following change orders associated with I.F.B. 00388, as being necessary to properly operate lift stations #14, 15, 16 and 20 in the amount of $2,574.79. 

 

Mr. Jerry Jones, Carter Goble Lee, requested the approval of a change order to lengthen the emergency generator power cord.  After discussion Commissioner Keller made a motion to approve the change order but the motion failed due to lack of a second.  The following motion made by Commissioner Johnson and seconded by Commissioner Thaw passed unanimously. 

 

Recommend denial of  the following change orders associated with I.F.B. 00388, as being necessary to properly operate lift stations #14, 15, 16 and 20 in the amount of $2,574.79.  (Vote: 3-0-0)

 

6.      Consider accepting the canopy redesign including the $40,000.00 and all other change order items either debit or credit to perform all work associated with the Renovation of the Old Red Brick Casino per IFB No. 00505. 

 

Mr. Jerry Jones, Carter Goble Lee, presented the Casino color board and stated that he needed approval to proceed with the colors.  It was decided by the Committee that this was an administrative decision.  Mr. Jones then showed the Committee samples of the canvas which could be used on the canopy and requested approval of other change orders listed.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

 

Recommend accepting the canopy redesign including the $15,000.00 credit and all other change order items either debit or credit to perform all work associated with the Renovation of the Old Red Brick Casino per IFB No. 00505.  (Vote: 3-0-0)

 

7.      Consider accepting the following change orders as being necessary to properly operate the WWTP, per IFB No. 00425:  #1, 6, 7, 8,11,13,17 and 22 in the amount of $72,223.00. 

 

Mr. Jerry Jones presented the Committee with a list of twenty two change orders requested by Winter Construction and recommended eight of the requests for a total of $72,223.The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

 

Recommend accepting the following change orders as being necessary to properly operate the WWTP, per IFB No. 00425:  #1, 6, 7, 8,11,13,17 and 22 in the amount of $72,223.00.  (Vote: 3-0-0)

 

8.      Request that Chairman Johnson identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Johnson identified all items as Consent Agenda Items for the meeting on March 2, 2006, except item 4 which will be placed on the Consent Agenda for the meeting on February 16, 2006.