Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, February 28, 2006

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   C. Johnson, U. Keller, & T. Thaw

Other Commissioners: 

Staff:  E. Carter, J. Catron, M. Doering, J. Horton, P. McNicoll, J. Peterson, Y. Phillips, S. Prada, A. Sapp, S. Schaeffner, C. Stewart, A. Thomas, S. Trautz, W. Worley

Press:   M. Permar

Others: 

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the February 14, 2006 Finance Committee Minutes. 

 

b)      Deny a request from Dr. and Mrs. F. James Funk that $2,583.97 paid in penalties and interest on their 2004 property taxes be refunded.    

 

c)      Deny a request from Mr. and Mrs. James S. Carlson that $23.71 paid in penalties and interest on their 2005 property taxes be refunded.     

 

d)      Approve the real property corrections to the 2005 Digest, as recommended by the Board of Assessors and/or the Chief Appraiser at their February 8, 2006 meeting.

 

The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

 

Recommend approval of the Consent Agenda.  (Vote:  3-0-0)

 

2.      Consider executing the Agreement For Medical Services with the Southeast Georgia Health System so that Glynn County will receive a discount of 35% on invoices for medical services when payment is mailed within sixty days of the billing date. 

 

Mr. Will Worley, Assistant County Attorney, presented this item and stated that the discount of 35% would be allowed if payment is received within 60 days of the invoice.  Mr. Worley stated that the County had proposed that they not be responsible for pre-existing conditions but found that state law requires that the County take responsibility for all medical costs while the patient is in custody.  After further discussion the following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

 

Recommend executing the Agreement For Medical Services with the Southeast Georgia Health System so that Glynn County will receive a discount of 35% on invoices for medical services when payment is mailed within sixty days of the billing date.  (Vote:  3-0-0)

 

3.      Consider awarding the police department uniform requirements to Patrick’s Uniforms in an amount not to exceed $41,090.63 with funding to be provided by the departmental operating budget. 

 

The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

 

Recommend awarding the police department uniform requirements to Patrick’s Uniforms in an amount not to exceed $41,090.63 with funding to be provided by the departmental operating budget.  (Vote: 3-0-0)

 

4.      Consider awarding the bid for the purchase on an emergency squad to the lowest responsive bidder, Taylor Made Ambulance, 3704 Medallion Place, Newport, Arkansas, in the amount of $92,415 with funding to be provided by the General Fund. 

 

Chief Al Thomas, Fire Chief, presented this item and stated that the County received only one bid.  Commissioner Thaw questioned why there was only one bidder and suggested that phone calls be made to the bidders in the future, prior to the bid opening date.  He also questioned what is done with the surplus squads and stated that he would like the County to work with surrounding smaller counties who might need the equipment.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

 

Recommend awarding the bid for the purchase on an emergency squad to the lowest responsive bidder, Taylor Made Ambulance, 3704 Medallion Place, Newport, Arkansas, in the amount of $92,415 with funding to be provided by the General Fund.  (Vote:  3-0-0)

 

5.      Consider awarding the bid for the various pick up trucks to Lilliston Ford to the lowest responsive bidder, in the amount of $93, 887.52, with funding to be provided by the FY06 Capital Budget. 

 

Mr. Jimmy Horton, Interim Public Works Director, stated that there was $115,000 budgeted for verhicles and after questioning from Commissioner Keller, Mr. Horton stated that the vehicles were in compliance with the County’s Vehicle Matrix.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

 

Recommend awarding the bid for the various pick up trucks to Lilliston Ford to the lowest responsive bidder, in the amount of $93, 887.52, with funding to be provided by the FY06 Capital Budget.  (Vote: 3-0-0)

 

6.      Consider

a)      awarding the bid for RFP # 00502 to Hansen Information Technologies; and

b)      authorizing the County Administrator to negotiate an implementation plan and sign a contract subject to the approval of the County Attorney’s Office in an amount not to exceed the Pre-Implementation Assessment Quote. 

 

Mr. John Catron, Information Technology Director, presented this item and explained the process which led to the recommendation.  He stated that staff had been working on this project for approximately two years.  He introduced Ms. Suzanne Porada as the County’s project manager for this purchase.  Mr. John Peterson, Community Development Direct, explained the functionality of the software.  Mr. Catron stated that the project would take twelve months to final acceptance and that the Customer Service and Code Enforcement functions would be done first.  Commissioner Johnson inquired about the payment schedule and stressed that we shouldn’t overpay up front until we have a total working product.  After further discussion the following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

 

Recommend

a)   awarding the bid for RFP # 00502 to Hansen Information Technologies;

b)   authorizing the County Administrator to negotiate an implementation plan and the Chairman sign a contract subject to the approval of the County Attorney’s Office in an amount not to exceed the Pre-Implementation Assessment Quote amount of $702,000; and

c)   providing funding of $100,000 from the Community Development Department’s budget and $602,000 from funds designated for Building Inspection in the General Fund fund balance.  (Vote:  3-0-0)

 

7.      Request that Chairman Johnson identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Johnson identified all items except item #6 as Consent Agenda Items.