Finance Committee Meeting Minutes
FY07 Budget Presentations
Board of Commissioners
April 20, 2006
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Committee Members: C.
Johnson, U. Keller, & T. Thaw
Commissioners: D. Hogan
Staff: T. Barton, P. Christian, D.
Chunn, W. Davis, D. Howes, B. Mauney, B.
McDonald, P. McNicoll, R. Raines, B. Rowell, C. Stewart, Dawn
Press: K. Laing
1) Consider approving the April 6, 2006 Finance
The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Approve the April 6,
2006 Finance Committee Minutes.
2) Consider a request from Judge Howes
to change a part-time Deputy Court Clerk position to a full-time position.
Judge Debra Howes
reported that it is difficult to
keep the current part-time position filled as there are no benefits except
vacation. She stated that the current
employee has resigned and that she was under the impression when she was hired
that the position would be changed to full-time. Commissioner Thaw asked how many employees
the Judge currently has and Judge Howes stated that she has four full-time and
one part-time position. She stated that
the last new position was provided in 1998.
She informed the Committee that the public that comes into the office
require assistance in filling out forms and that commitments take 30-40 minutes
for the paperwork. She stated that the
change being requested amounts to a $13 thousand increase in the budget.
stated that the Committee needs to look at all personnel requirements before a
decision is made on this request. He requested that a revenue
comparison to the previous year be provided.
No action was taken on this item.
3) Consider a request from Judge
Barton for two new positions: an Administrative Assistant and an additional part-time Magistrate Judge.
Judge Barton withdrew the request for the
Administrative Assistant. He stated that
he had reduced his budget by eliminating the answering service, pagers, and
court reporters. He stated that the
reductions he had made would cover the cost of an additional
judge. He stated that citations have
increased significantly since 2004.
Barton left the meeting the Committee agreed to recommend the additional part-time Magistrate Judge position.
4) Receive information on Facilities
Evaluations and Maintenance Plans
Mr. Paul Christian, Assistant
County Administrator, and Ben Mauney, Facilities Manager, reported on the
Community Buildings as follows:
a) Baldwin Community Building
(also known as the Brookman Building):
This building is in good condition and is used quite a bit but is not ADA compliant. Commissioner Johnson commented that a
pavilion is needed at this location and that it will be built using Splost #5
b) Ballard Community Building: This building is in good condition and is
used frequently but the bathrooms are not ADA
c) Blythe Island Community
Building: This building is in good condition and is not
compliant. Commissioner Thaw stated that
this building should be torn down.
Commissioner Johnson agreed to demolish this building only after a
larger community building is built at the Blythe Island
d) Demere Community Building (also know as the Mary
House): This building
is in poor condition and is not ADA compliant. Commissioner Thaw stated that the Demere Building should be torn
down. Facilities Management is in the
process of obtaining quotes for asbestos and lead paint testing and building demolition.
Park (Brookman) Community
Building: This building
is in good condition and is ADA compliant.
Thalman Community Building: This building is in poor condition, is not ADA compliant and needs to
be test for asbestos/lead paint, abatement and demolition. Commissioner Thaw stated that the Thalman Building should be torn down and the
other Committee members and staff agreed.
Mr. Wesley Davis, Recreation Director, stated that this building has
been closed for over ten years.
Commissioner Thaw stated that the
County needs to improve the buildings that remain. Mr. Charley Stewart, County
Administrator, informed the Committee
that they will be expected to sign a consent order related to the County’s ADA deficiencies in the
g) Selden Park: Mr.
Christian updated the Committee on the status of the buildings
at Selden Park.
He stated that the old gym will be demolished and that the Headmasters
House will be renovated and used as a museum.
Mr. Christian stated that there is interest in placing the Headmasters
House on the Historical Register. He
said that if that is done, there will not be sufficient funds to renovate the
building. Commissioner Keller stated that grants could
be obtained to assist in the work.
h) Ballard School
Buildings: Mr. Christian stated that the renovation of
all of the buildings at Ballard
School is estimated to
cost $1.4 million. Facilities Management
recommends saving Building B & E
and demolishing the other buildings. Buildings
B & E are on the Historical Register.
Mr. Davis questioned whether the lunchroom could be used as a Community Building and Mr. Christian did not
recommend saving that building. Mr.
Christian stated that the Ballard
all have asbestos which will have to be abated.
Record Retention: It
had been suggested that the old school be used for a record retention facility
but Mr. Christian stated that there may be other more economical options. He located a building
on Rose Drive
which has 8,635 square feet, was previously used for record retention, and
would cost approximately $500 thousand to purchase. Commissioner Thaw stated that it may be more
economical to build a new building
rather than purchasing the Rose
or renovate the Ballard property.
j) Mr. Christian
presented the Facilities 20 year capital and operating budget for all County
buildings for the Committee’s
review. Mr. Christian referred to the
Office Park plan and informed the Committee that renovations similar to the
Public Defender’s space are planned for the Office Park
Building. He wants to use the prison system to renovate
space for the Drug Court
and Juvenile Court. Staff has located
space at the Barnett
to relocate Engineering and Community Development. There was discussion
concerning the type of roof on the Office Park Building. Commissioner Thaw stated that a roof will not
last unless there is adequate drainage.
k) Mr. Christian and
Mr. Mauney discussed the Public Safety Building
and the request to seal and tuck point the Public Safety
Building. Mr. Mauney stated that depending on the
direction of the wind, the building sometimes leaks during rain storms.
5) Receive a report on health claims
and its impact on the FY07 Budget.
Ms. Phyllis McNicoll, Finance
Director, explained the Employee Medical Benefit budget report. She stated that the employee premiums were
increased by $5 per participant as a starting point for this budget. She stated that it had been two years since
the employee’s premiums had been increased.
She stated that the increase in expenses was primarily in health
claims. Commissioner Johnson commented
on a presentation that he attended concerning a Disease Management
program. He stated that the Disease
Management program would decrease expenses.
Covenant bid to provide this program but have not provided it to the
County and the County has not paid them for the service. Ms. Rowell stated that the County had this
program when Wausau
was the Claims Administrator and the loss of that program may have caused some
of the increase in health claims.
Commissioner Johnson requested that a copy of the packet on Disease Management
be forwarded to the other Committee members.
6) Receive a report from Chief Al
Thomas on revenues from Fire Inspections and consider a request for an
additional Fire Inspector.
Chief Al Thomas, Fire Chief,
presented information on fire inspections since 2003. They only charge revenue for inspections that
they perform as the State Fire Marshall.
Inspections performed for the local jurisdiction are done at no charge
to the customer. Commissioner Keller
questioned whether the County could charge for the local jurisdiction
inspections and Chief Thomas stated that he had requested to charge for the
services but the Board of Commissioners had not voted in favor of the
charges. Commissioner Johnson stated
that the Committee would take the request under advisement. No action was taken at this time.
7) Receive a report from Chief Al
Thomas and Wesley Davis, Recreation Director, on the proposed First Aid Trailer
for the beaches.
Chief Thomas showed the Committee
pictures of the Beach Trailer that the Fire Department uses. He stated that the current process is that
the Police Dept will take it to the beach as needed using their
four-wheeler. Ms. Dawn Williams,
Recreation Program Manager, showed the Committee the First Aid Box that the
lifeguards use on the beach.
Commissioner Thaw requested that the trailer be moved up and down the
beach occasionally so that the public can see that it’s available. Mr. Davis stated that he would need another
lifeguard if they are to ride the trailer up and down the beach. Commissioner Thaw also requested that
location markers be placed on the beach to assist public safety in locating
persons that have called for assistance.
8) Receive a report on Animal Control
After a brief discussion
Commissioner Johnson stated that they would look at this request later.
9) Receive revised Outside Agencies
Requests, Personnel Requests, and Capital Request.
Ms. McNicoll stated that the attachments were the new versions of these
reports resulting from action taken at the previous Finance Committee Budget
meeting. Commissioner Johnson questioned
whether the Fire Department Capital changed from last year and was told that it
was less than the previous year.