Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, October 3, 2006

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   C. Johnson, U., Keller, T. Thaw

Other Commissioners: 

Staff:  J. Carter, P. Christian, D. Chunn, R. Corbett, L. Little, P. McNicoll, B. Rowell, C. Stewart, W. Worley

Press:   M. Permar

Others: 

 

1.      Consider approval of the consent agenda.

 

a)      Approval of the September 19, 2006 Finance Committee Minutes.   

 

b)      Approval of the Real Property corrections for the tax year 2006, and Personal Property corrections for tax years 2003, 2004, 2005, 2006 as recommended by the Board of Assessors and/or the Chief Appraiser at their Wednesday, September 13, 2006 meeting. 

 

c)      Declare the unusable items listed on the attached seven (7) pages as surplus and approve the disposal of these items in the best interest of the County. 

 

The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend approval of the consent agenda items 1(b) and 1(c).  (Vote:  3-0-0)

 

The following motion made by Commissioner Keller and seconded by Commissioner Johnson passed with Commissioner Thaw abstaining because he was not present at the September 19, 2006 meeting.

 

Motion to approve the September 19, 2006 Finance Committee Minutes.  (Vote:  2-0-1)

 

2.      Consider authorizing the Chairman to execute the Indemnification and Hold Harmless Agreement with Hyde Park Retail Investors, LLC.  After execution by all parties, Glynn County will deliver Utility Facility Encroachment Permit to the developer. 

 

Mr. Will Worley, Assistant County Attorney, stated that Hyde Park Investors is constructing a development on the eastern side of Hwy 17 and wish to connect to the Glynn County water and sewer facilities on the western side of Hwy 17.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend authorizing the Chairman to execute the Indemnification and Hold Harmless Agreement with Hyde Park Retail Investors, LLC.  After execution by all parties, Glynn County will deliver Utility Facility Encroachment Permit to the developer.  (Vote:  3-0-0)

 

3.      Consider approving a ten year loan to Glynco Machine Company from the County’s Revolving loan Fund in the amount of $100,000 and at a rate of 3%.

Ms. Phyllis McNicoll, Finance Director, stated that the Development Authority had worked with Glynco Machine Company to provide a loan from the County’s Revolving Loan Fund.  The Development Authority Board has approved the loan and requests that the Board of Commissioners also approve it, as required by the guidelines of the Revolving Loan Fund.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

                                                         

Recommend approving a ten year loan to Glynco Machine Company from the County’s Revolving loan Fund in the amount of $100,000 and at a rate of 3%.  (Vote:  3-0-0)

 

4.      Discuss Project Management Services. 

 

Mr. Charles Stewart, County Administrator, discussed Construction Project Management for the Splost 5 projects.  He stated that he had met with the County Attorney and there were three options as follows:

a)      Bid the entire list of Splost 5 projects (buildings and water & sewer) for construction management services.  Secondly bid the Splost 5 building projects as one separate package and the water & sewer projects as another separate project; or

b)      Direct staff to invite Carter Goble Lee  to submit a bid for doing the projects outlined in #a above and if the County Commission accepts the bid as being in the best interest of the County, waive the bidding requirement in accordance with section 2-2-13(c)(2) of the Purchasing Ordinance; or

c)      Direct staff to invite Carter Goble Lee to submit a bid for the three projects (Office Park, Detention Facility, and Exit 29 Sewer Plant) that are in Splost 4 and the Harold Pate Building Project  (Splost 5) that Carter Goble Lee is working on now.  The County Commission accepts the bid as being in the best interest of the County and waive the formal bidding process in accordance with Section 2-2-13(c)(2) of the Purchasing Ordinance.  Bid out all the remaining projects for Construction Management Services.

 

No action was taken on this item.

 

The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Motion to hear an additional item. (Vote 3-0-0)

 

5.   EDA Grant.

 

Mr. Dick Newbern, Grants Administrator, informed the Committee that the $1 million EDA grant for the expansion and upgrade of the existing Southport Wastewater Treatment Plant at I-95/Exit 29, needed to be formally accepted by the Board of Commissioners and the grant agreement is to be signed by the Chairman.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend accepting the $1 million EDA grant for the expansion and upgrade of the existing Southport Wastewater Treatment Plant at I-95/Exit 29.  (Vote: 3-0-0)

 

6.      Request that Chairman Johnson identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Johnson identified items as Consent Agenda items except #5 which will go directly to the Board of Commissioners meeting on October 5, 2006.