Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, October 17, 2006

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   C. Johnson, U., Keller, T. Thaw

Other Commissioners: 

Staff:  P. Christian, M. Doering, S. Greene, J. Johnson, B. Mauney, P. McNicoll, D. Newbern, B. Rowell, C. Stewart, M. Stewart, R. Strickland, S. Trautz, W. Worley

Press:  

Others:  Jerry Jones, Velmon Allen

 

1.      Consider approval of the consent agenda.

 

a)      Approval of the October 3, 2006 Finance Committee Minutes.     

 

b)      Approval of the Real Property corrections for the tax years 2002, 2004, 2005 and  2006 and to also approve the Personal Property corrections for tax years 2004, 2005, 2006 as recommended by the Board of Assessors and/or the Chief Appraiser at their Wednesday, September 27, 2006 meeting.  

 

c)      Approval of the Resolution to amend the FY06/07 Budget.

 

 

The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend approval of the consent agenda.  (Vote:   3-0-0)

 

2.      Consider awarding the bid for the Pathological Waste Incinerator to Southern Contractors of Glynn, Inc., the lowest responsive bidder in the amount of 94.435.00 with funding to be provided by SPLOST IV Funds.

 

Police Chief Matt Doering presented this item.  Commissioner Thaw questioned whether there is a shelter over the incinerator and Deputy Chief Scott Trautz responded that there was.  County Administrator Charles Stewart asked if the operating costs had been determined and Deputy Chief Trautz stated that it would cost 3 cents per pound.  Chief Doering stated that they would come back to the Committee with proposed rates to charge for individuals to have their animals cremated.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

                                                         

Recommend awarding the bid for the Pathological Waste Incinerator to Southern Contractors of Glynn, Inc., the lowest responsive bidder in the amount of 94.435.00 with funding to be provided by SPLOST IV Funds.  (Vote:   3-0-0)

 

3.      Consider accepting the $50,000 federal Coastal Incentive grant from the Georgia Department of Natural Coastal Resources Division. The purpose of the grant is to help finance the OMWM monitoring project slated for north Jekyll Island. The monitoring project will follow a Pilot Study that is scheduled to be performed in the area. The Chairman is authorized to sign the grant contract and related documents subject to the review of the County Attorney.

 

Mr. Charles Stewart informed the Committee that he had met with the Corps of Engineers that day and that he was not ready for a decision to be made on this item.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Motion to defer this item to the next Finance Committee meeting.  (Vote:   3-0-0)

 

4.      Consider accepting the $300,000 federal CHIP grant from Georgia DCA and

a)      directing staff to proceed with the required CHIP Public Hearing;

b)      directing staff to proceed with updating the CHIP Policies and Procedures and minority/women-owned outreach plan, update the service contracts with the Southeast Georgia CDC, and fulfill the General and Special Conditions of the grant. Staff is also directed to recommend to the County Commission the approval of the appropriate contract and procedural documents for their action;

c)      directing the Chairman to sign the CHIP grant contract with Georgia DCA and file related grant documents, subject to the approval of the County Attorney.  

 

Mr. Dick Newbern, Grants Administrator, presented this item and stated that this grand would be used to assist low income homeowners with housing rehabilitation.  He stated that the grant will pay 60% of the costs and the homeowner will pay the balance.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend accepting the $300,000 federal CHIP grant from Georgia DCA and

a)   directing staff to proceed with the required CHIP Public Hearing;

b)   directing staff to proceed with updating the CHIP Policies and Procedures and minority/women-owned outreach plan, update the service contracts with the Southeast Georgia CDC, and fulfill the General and Special Conditions of the grant. Staff is also directed to recommend to the County Commission the approval of the appropriate contract and procedural documents for their action;

c)   directing the Chairman to sign the CHIP grant contract with Georgia DCA and file related grant documents, subject to the approval of the County Attorney.  (Vote:  3-0-0)

 

5.      Consider accepting the $30,512 federal grant from the Georgia Emergency Management Agency (GEMA) for the purpose of offsetting the County’s expenses in operating the local EMA program. Glynn County hereby agrees to match the $30,512 grant with $30,512 local dollars, which will be funds already earmarked for expenditure in the local GEMA budget. The Chairman is authorized to execute the grant contract and related documents subject to the review of the County Attorney.

 

The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend accepting the $30,512 federal grant from the Georgia Emergency Management Agency (GEMA) for the purpose of offsetting the County’s expenses in operating the local EMA program. Glynn County hereby agrees to match the $30,512 grant with $30,512 local dollars, which will be funds already earmarked for expenditure in the local GEMA budget. The Chairman is authorized to execute the grant contract and related documents subject to the review of the County Attorney.  (Vote:   3-0-0)

 

6.      Consider approving the $40,187 FY 2006-07 grant contract with the Governor’s Criminal Justice Coordinating Council, subject to the County Attorney’s review and approval. Glynn County will match the $40,187 federal grant with a $10,047 cash match. The Chairman is authorized to sign the grant contract and related documents.

The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

                                                         

Recommend approving the $40,187 FY 2006-07 grant contract with the Governor’s Criminal Justice Coordinating Council, subject to the County Attorney’s review and approval. Glynn County will match the $40,187 federal grant with a $10,047 cash match. The Chairman is authorized to sign the grant contract and related documents.  (Vote:   3-0-0)

 

7.      Consider adopting the proposed amendment to Section 2-14-21 of the Glynn County Lodging Tax Ordinance, including the statement that the proceeds of the tax will be used in accordance with O.C.G.A. 48-13-51(a)(3).  

 

Ms. Phyllis McNicoll, Finance Director, stated that the Department of Community Affairs had contacted her and recommended that the state law be referenced in the County’s Lodging Tax Ordinance.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

                                                         

Recommend adopting the proposed amendment to Section 2-14-21 of the Glynn County Lodging Tax Ordinance, including the statement that the proceeds of the tax will be used in accordance with O.C.G.A. 48-13-51(a)(3).  (Vote:   3-0-0)

 

The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Motion to add an item to the Finance Committee Agenda.  (Vote:  3-0-0)

 

8.      Consider rejecting all bids for the East Beach water, sewer and drainage project and re-bid the project to include a force main and second lift station instead of a gravity sewer line, with paving as a separate bid item.

 

Mr. Jerry Jones, Carter Goble Lee project manager, discussed the East Beach project process to date.  He stated that the project was bid as a sewer force main project instead of a gravity sewer line project.  He estimated that it would save approximately $3 million if it were changed to a gravity line instead of force main and if an additional lift station were added.  Mr. Jones also discussed the paving portion of the project and Commissioner Thaw requested that the paving be pulled out of the project.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.  Commissioner Johnson stated that this item would go to the Board of Commissioners meeting on October 19, 2006.

 

Recommend rejecting all bids for the East Beach water, sewer and drainage project and re-bid the project to include a force main and second lift station instead of a gravity sewer line, with paving as a separate bid item.  (Vote:  3-0-0)

 

9.      Request that Chairman Johnson identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Johnson identified items except Items #3 and #8 as Consent Agenda items.  Item #3 was deferred to the next Finance Committee meeting and #8 was sent to the 10/19/06 Board of Commissioners meeting.