Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, October 31, 2006

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   C. Johnson, T. Thaw

Other Commissioners: 

Staff:  P. McNicoll, C. Stewart, W. Worley

Press:   M. Permar

Others:  John Donaghy, Keith Morgan

 

1.      Consider approval of the

 

a)      Approval of the October 17, 2006 Finance Committee Minutes. 

 

b)      Approval of the Real Property corrections for the tax year 2006 as recommended by the Board of Assessors and/or the Chief Appraiser at their Wednesday, October 18, 2006 meeting. 

 

The following motion made by Commissioner Thaw and seconded by Commissioner Johnson passed unanimously. 

                                                         

Recommend approval of the consent agenda.  (Vote:  2-0-0)

 

2.      Consider accepting the $50,000 federal Coastal Incentive grant from the Georgia Department of Natural Coastal Resources Division. The purpose of the grant is to help finance the OMWM monitoring project slated for north Jekyll Island. The monitoring project will follow a Pilot Study that is scheduled to be performed in the area. The Chairman is authorized to sign the grant contract and related documents subject to the review of the County Attorney.

 

The following motion made by Commissioner Thaw and seconded by Commissioner Johnson passed unanimously. 

                                                         

Recommend accepting the $50,000 federal Coastal Incentive grant from the Georgia Department of Natural Coastal Resources Division. The purpose of the grant is to help finance the OMWM monitoring project slated for north Jekyll Island. The monitoring project will follow a Pilot Study that is scheduled to be performed in the area. The Chairman is authorized to sign the grant contract and related documents subject to the review of the County Attorney.  (Vote:  2-0-0)

 

3.      Consider establishing a budget for the Joint Water & Sewer Commission’s legal services by increasing the County’s Water & Sewer Commission Budget by $15,625 with funding to be provided by the Water & Sewer Fund retained earnings.

 

The following motion made by Commissioner Thaw and seconded by Commissioner Johnson passed unanimously. 

                                                         

Recommend establishing a budget for the Joint Water & Sewer Commission’s legal services by increasing the County’s Water & Sewer Commission Budget by $15,625 with funding to be provided by the Water & Sewer Fund retained earnings.  (Vote:  2-0-0)

 

4.      Discuss Water & Sewer Rate Study. 

 

Mr. Charles Stewart, County Administrator, stated that Mr. Tony Sammons, Chairman of the Joint Water & Sewer Commission, had requested that the County participate in the City of Brunswick’s rate study at a cost not to exceed $10,000.  Mr. Stewart had requested a scope of work and received it at the meeting from Mr. Keith Morgan.  Mr. Stewart stated that the wording of the second bullet be changed from “defined” to “provided.  Mr. Morgan informed the Committee that there would be seven service areas based on the number of plants.  The three sewer service areas are on St. Simons Island, Mainland South, and Brunswick Peninsula.  He stated that there are four water service areas are made up of one water plant each on St. Simons Island, Mainland South, Mainland North, and City of Brunswick.  Commissioner Johnson voiced concern that rates would be different in the various areas.  He stated that he thought when the County and City combined, the rates throughout the system would be the same.  The following motion made by Commissioner Thaw and seconded by Commissions Johnson passed unanimously.

 

Recommend participating in the City of Brunswick’s water and sewer rate study and award a contract in an amount not to exceed $10,000 to Stantec Consulting Services, Inc. in accordance with the Purchasing Ordinance code section 2-2-13(c)2 which allows an exemption from the bidding process for professional services, with funding to be provided by the Water & Sewer Fund retained earnings.  (Vote 2-0-0)

 

 

The following motion made by Commissioner Thaw and seconded by Commissioner Johnson passed unanimously. 

                                                         

Motion to add an item to the agenda.  (Vote: 2-0-0)

 

5.      Consider approving a change order to the Splost 4 Project Management contract with Carter Goble Lee, to provide construction management services for the Oglethorpe Conference Center project.

 

Mr. Charles Stewart informed the Committee that Mayor Bryan Thompson had requested by letter that the County allow Carter Goble Lee (CGL) to perform contract management services for the Oglethorpe Conference Center project.    Mr. Stewart stated that CGL had managed the asbestos abatement and demolition of the Winchester Building and recommended that they manage the construction project also.  He stated that $420 thousand had been spent on the $2 million project to date.  The following motion made by Commissioner Thaw and seconded by Commissioner Johnson passed unanimously.

 

Recommend awarding a purchase order to Carter Goble Lee to provide construction management services for the Oglethorpe Conference Center project with funding to be provided by Splost 4.  (Vote: 2-0-0)

 

6.      Request that Chairman Johnson identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Johnson identified all items as Consent Agenda items.