Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, November 14, 2006

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:   C. Johnson, U. Keller, T. Thaw

Other Commissioners: 

Staff:  J. Bruner, J. Carter, D. Chunn, L. Little, P. McNicoll, B. Rowell, C. Stewart, W. Worley

Press:   M. Permar

Others: 

 

1.      Consider approval of the consent agenda.

 

a)      Approval of the October 31, 2006 Finance Committee Minutes. 

 

b)      Approval of the Real Property corrections for the tax years 2005 and 2006 as recommended by the Board of Assessors and/or the Chief Appraiser at their Wednesday, November 1, 2006 meeting. 

 

c)      Carryforward FY06 Encumbrances Budget to the FY07 Budget. 

 

The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend approval of the consent agenda items 1(b) and 1(c).  (Vote:  3-0-0)

 

The following motion made by Commissioner Thaw and seconded by Commissioner Johnson passed with Commissioner Keller abstaining as he was absent from the meeting. 

 

Recommend approval of the consent agenda item 1(a).  (Vote:  2-0-1)

 

2.      Consider awarding the bid for the 2 New Mini Excavators to Yancey Caterpillar the lowest responsive and responsible bidder, in the amount of $13,900.00, funding to come from the Public Works carry over budget. 

 

Mr. John Carter, Public Works Director, presented this item and stated that the amount requested was the net cost after trade-in of the old machine.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously. 

                                                         

Recommend awarding the bid for the 2 New Mini Excavators to Yancey Caterpillar the lowest responsive and responsible bidder, in the amount of $13,900.00, funding to come from the Public Works carry over budget.  (Vote:  3-0-0)

 

3.      Consider awarding the Fox Run Sewer Repairs project to RJ's Underground in the amount of $82,677 with funding provided by Fund 570, Program 4278, Sewer Line Upgrade/Repair, Object 54375. 

 

Mr. Jim Bruner, County Engineer, presented this request and stated that the project involved a very deep excavation which increased the cost of the project.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously. 

                                                         

Recommend awarding the Fox Run Sewer Repairs project to RJ's Underground in the amount of $82,677 with funding provided by Fund 570, Program 4278, Sewer Line Upgrade/Repair, Object 54375.  (Vote:  3-0-0)

 

4.      Receive information on major County Road Projects. 

 

Mr. Jim Bruner presented a report on major road projects that are underway or in the design process.  He stated that the Airport road project had an estimated shortfall of funding in the amount of $1.7 million and the Frederica/Demere Roundabout is estimated to cost $1 million and there is no funding source for that project.  Mr. Charles Stewart, County Administrator, commented that this item was for information only and that he didn’t expect the Committee to take any action at this time.  This item will go to the next Finance Committee meeting for further discussion.

 

No action taken by Finance Committee.

 

5.      Receive information on SPLOST 5 Project prioritizing and cash flow. 

 

Mr. Charles Stewart, County Administrator presented a proposed priority list for Splost 5 and a cash flow analysis.  He stated that he was presenting a draft and was seeking input and guidance from the Committee.  After a final recommendation is made staff and the Board will need to consider the program management needs for each category of projects and the financing needs to carry out the projects.  Mr. Stewart stated that this item was for information only and that he didn’t expect the Committee to take any action at this time.  This item will go to the next Finance committee meeting for further discussion.

 

No action taken by Finance Committee.

 

6.      Request that Chairman Johnson identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Johnson identified all items as Consent Agenda items except items 4 and 5, which will be discussed again at the next Finance Committee meeting.