Finance Committee Meeting Minutes
Glynn County
Board of Commissioners
2:30 P.M.,
Tuesday, January 23, 2007
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: J.
Clark, C. Johnson, and U. Keller
Other
Commissioners:
Staff: J. Bruner, J. Catron, D. Chunn,
M. Doering, P. McNicoll, B. Rowell, C. Stewart, W. Worley
Press: M. Permar
Others:
1.
Consider approval
of the consent agenda.
a)
Approval of the
December 19, 2006 Finance Committee Minutes.
b)
Approval of the
Real Property Corrections for the tax year(s) 2001, 2002, 2003, 2004, 2005,
2006, 2007 as recommended by the Board of Assessors and/or the Chief Appraiser
at their Wednesday, January 3, 2007 meeting.
c)
Approval
of the Resolution to amend the FY06/07 Budget.
d)
Exercising
the 1st option year for police department uniform requirements with
Patrick’s Uniforms in an amount not to exceed $42,528.80 with funding to be
provided by the Police Department operating budget.
The following motion made by
Commissioner Johnson and seconded by Commissioner Keller passed
unanimously.
Recommend approval of the consent agenda. (Vote:
3-0-0)
2. Consider increasing the Sheriff’s Boarding
Fees budget by $69,605 to provide funding for the current invoices and increase
the Administrator’s Contingency
budget by $200 thousand to fund boarding costs for the remainder of the fiscal
year with funding to be provided by the General Fund fund balance.
Mr. Charles Stewart, County Administrator,
presented this item and stated that staff had requested budget adjustments for
the Sheriff’s Boarding Fees several times in the past few months. He requested that the Committee recommend
approval of the $69,605 and stated that if they chose to approve the increase in
the Contingency budget, staff would report to them as the funds were used. If they chose not to increase the Contingency
budget, staff will ask for budget adjustments as needed. Commissioner Keller stated that he had no
problem with approving both budget adjustments as long as they are notified of
the usage of the contingency funds and Commissioner Johnson concurred. The following motion made by
Commissioner Johnson and seconded by Commissioner Keller passed
unanimously.
Recommend increasing the Sheriff’s Boarding Fees budget by $69,605 to
provide funding for the current invoices and increase the Administrator’s
Contingency budget by $200 thousand to fund boarding costs for the remainder of
the fiscal year with funding to be provided by the General Fund fund balance. (Vote:
3-0-0)
3. Consider cancel the contract for tower site
management services with RCC Communications effective with the notice given and
authorize the County
Attorney to send the
cancellation notification to RCC Communications.
Mr. John Catron, Information Technology
Director, requested that the contract with RCC Communications for tower
marketing and site management be cancelled.
He stated that staff would be able to handle the marketing and can
obtain site management services as needed.
Agencies desiring to place antennas on the towers will be required to
have an assessment done to ensure that the County’s 800 MHz operations are not
adversely impacted. Commissioner Johnson
also questioned the number of contracts that RCC had brought to Glynn County
and Mr. Catron stated that there was one contract that was approved last
year. The following motion made
by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend canceling the contract for tower site management services
with RCC Communications effective with the notice given and authorize the County Attorney
to send the cancellation notification to RCC Communications. (Vote:
3-0-0)
4. Consider approving the lease with the FBI for use
of the 4th street
tower for an initial fee of $15,000 with annual increases of 3% per year
subject to review by the County
Attorney.
Mr. John Catron, Information Technology
Director, stated that the FBI had contacted the County and requested to lease
space on the 4th street
tower. The FBI used that tower space
during the G8 Summit and there were no problems with interference in the
County’s 800 MHz operation. Commissioner
Johnson questioned the number of antennas that the FBI would install and who
would pay the electric bills. Mr. Catron
stated that he thought they would install two antennas at 420 feet and that the
FBI would have their own building with the electrical meter on that building so
they would pay the bills. The
following motion made by Commissioner Johnson and seconded by Commissioner Keller
passed unanimously.
Recommend approving the lease with the FBI for use of the 4th street tower
for an initial fee of $15,000 with annual increases of 3% per year subject to
review by the County
Attorney. (Vote: 3-0-0)
5. Consider awarding the contract for the St.
Simons Island Car Wash rehab project to B & B Builders, Inc. of Baxley,
Georgia in the amount of $95,609 with funding to be provided by the SPLOST #4
Road Improvements Project and authorizing the Chairman to sign the contract.
Mr. Jim Bruner, County Engineer,
presented this item and stated that this project is necessary due to the
Airport Road Realignment project. He
informed the Committee that only one bid was received which he considered as a
reasonable bid and attributed that to the amount of construction currently
going on and the small size of this project.
Commissioner Johnson questioned the scope of the project and Mr. Bruner
stated that they would be required to relocate vacuums from the front of the
property to the sides and that there was quite a bit of underground work to be
done. Paving is also involved in the
project. The following motion
made by Commissioner Keller and seconded by Commissioner Johnson passed
unanimously.
Recommend awarding the contract for the St. Simons Island Car Wash
rehab project to B & B Builders, Inc. of Baxley, Georgia in the amount of
$95,609 with funding to be provided by the SPLOST #4 Road Improvements Project
and authorizing the Chairman to sign the contract. (Vote:
3-0-0)
6. Receive a report on the status of the Altamaha Park Boat Ramp Dredging.
Mr. Jim Bruner, County
Engineer, stated that the dredging
project has been considered because there is a crucial need to remove sand
which is clogging the boat ramps at Altamaha
Park. He commented that the two boat ramps are
unusable during period of low river flow and at low tide and that the problem
gets worse each day. Since the project
is very complex, staff determined that the County needed specialized professional
coastal engineering services to assist with the project. The County contracted with Dr. Kevin Bodge of
Olsen & Associates to perform the services needed. He has completed the Initial Survey and
Engineering Report and the County is ready for him to perform Step Two which is
the Permitting and Design Development for the project.
No
action was taken on this item.
7. Receive Finance Committee Meeting schedule for
2007.
Ms. Phyllis McNicoll, Finance Director,
presented the 2007 Finance Committee schedule which had been approved by Mr.
Charles Stewart and Finance Committee Chairman Jerome Clark.
8.
Request that
Chairman Clark identify the Finance Committee items which should be included as
consent items in the Commission’s Meeting Agenda.
Commissioner Clark
identified all items as Consent Agenda items.